Update on Capacity Building Management System Presented by KHOA 15th Capacity Building Sub-Committee Meeting, Paramaribo, 8 June 2017

Contents Introduction CB procedures CB Management System Demonstration Future plans source: pinterest.com 2/16 2

Introduction / Background To facilitate efficient operation and management of IHO CB programmes CBSC8: agreed to draft "technical specifications for the Management Plan model, Consultancy funds to be requested from the IHB". (Action 8, 2010) Developed prototype CBMS (2015 / KHOA & IHO Sec.) Prototype of web-based CBMS was established » http://ip111.inplan.kr/ 3/16 3

CB procedures CBSC database specification RHC CB Coordinator Submits RoS 1 CBSC Secretary evaluation 2 CBSC evaluation (annual meeting) 3 Management Plan / Work Plan 4 Project Execution 5 Final touch 8 Assessment by CBSC 7 Assessment/ Final report 6 4/16 4

CB workflow IHB 5/16 CBSC Sec. - Evaluation - HO1 HO2 HO3 One month Before CBSC Sec. - Evaluation - Submit HO1 HO2 HO3 CB Coordinator - Review - Request RHC - Priority - CBSC annual meeting - Management - Notice - Host Institute - Institute - Execution - - Assessment/ final report - - Assessment - CBSC Sec. - Final touch - End of April End of May after the meeting End of June Regional CB meeting Regional Commission Decision IHB (CB Sec.) The year End of the year Request CB Fund 5/16

CB Management Online System IHO CB procedures Web-base database system Sharing and processing Efficiency operation and management of CB programmes Integration with valuable information such as country info., schedules, PIs etc. 6/16 6

Brief Introduction of the System Home Page ☞ http://ip111.inplan.kr/ 7/16

User Creation & Login Request for membership Approved by administrator Category Rule for code e.g. Hydrographic Office (HO) RHC_ISO Code(ALPHA-2) NSHC_FR CB Coordinator RHC_Coordi NHC_Coordi RHC Chair RHC_Chair MACHC_Chair CBSC Secretary CBSC_Sec Only 1 ID CBSC Chairman CBSC_Chair Administrator admin RHC Chairman을 Chair로 바꿨습니다. 여성이 의장인 경우도 있으므로 중성인 용어를 사용하시는 게 좋습니다. 웹상 카테고리도 반영시켜주시면 감사하겠습니다 8/16

Proposals • HOs submit proposals (based on Proc-1) - official or brief proposal 2. Official Proposal reviewed by CB Coordinators approved by RHC Chairs 1. Brief Proposal 9/16

Evaluation • Evaluation based on Proc-4 reviewed by CB Coordinators 2 • Evaluation based on Proc-4 reviewed by CB Coordinators approved by RHC Chair submitted to CBSC Secretary Total Score 10/16

Reviewed by CBSC Secretary Approved by CBSC Chair 1 2 11/16

Execution CB Coordinator Select project country 1 2 12/16

Additional features Send e-mails to RHCs, CB Sec on the decisions Finance management - Download data in an excel format Project Calendar, etc. 13/16

Any suggestions & questions? Demonstration Video demonstration Any suggestions & questions? 14/16 14

Future plans Official operation of CBMS: 2018 – (TBC) Test by KHOA and IHO Secretariat: June - Dec. 2017 KHOA contributes maintaining and enhancing CBMS Official operation of CBMS: 2018 – (TBC) Banks such as CB reports and training materials (reports, expert list, lecture materials, movie clip, photos etc.) (TBD) KHOA support to improves the system if any feedback (2018) 15/16

Thank you 16/16