Using Shared Services to Stretch Technology Dollars Ohio Educational Technology Conference 2017

About the Presenters Robert Cireddu, Director of Technology Madison Local Schools Director of Technology for the Madison Local School District, Berkshire Local School District, Newbury Local School District, Geneva Area City Schools and Fairport Harbor Exempted Village Schools Over 25 years experience in information technology Mike Vaccariello, Treasurer Madison Local Schools Nine years in public accounting Treasurer of the Riverside Local Schools for 15 years Since August of 2011, Michael has served as the Treasurer of the Madison Local School District Serves as the fiscal agent for the Lake County Schools Council and serves as the fiscal agent for shared services Michelle Mrakovich, Superintendent Newbury Local Schools 5 years, manufacturing supervisor 12 years in education and education administration 3 years as Superintendent of Newbury Local Schools

Why Shared Services? Our Story Cost Savings Other Benefits

Newbury’s Story Poor Infrastructure Technical skills lacking Outdated technology No technology plan Searched for best solution Needed to look at the problem differently

$230,000 Projected Year 1 Technology Savings Personnel Savings Technology Savings Berkshire $30,000.00 $20,000.00 Fairport Harbor $15,000.00 $10,000.00 Geneva $25,000.00 $5,000.00 Madison $40,000.00 Newbury $35,000.00

Other Benefits Professional Development Group purchasing Shared expertise Professional technology network

Why Did Madison Schools Do This? Technology Assessment Lack of funding Range of skills Increase staff

What is the Solution? Increase staff - team Increase talent No increase in costs

Why the Whole Team? Specialized talent Google Suite Training Networks Desktop Support Classroom Technology Support Management More…

How Can Madison Afford to Do This? Current cost of technology staff: Salary/Benefits Director of Information Technology $87,098.10 Tech Specialist $49,584.84 Total $136,682.94

How Can Madison Afford to Do This? Cost of Hiring Technology Solution: Salary/Benefits Director of Technology $111,617.26 Asst. Director of Technology $63,811.54 Tech Specialist $48,218.88 Tech Specialist $39,096.25 Part Time Tech Specialist $11,600.00 Total $274,343.93

How Can Madison Afford to Do This? Shared Service Agreements: Berkshire $95,000.00 Newbury $60,000.00 Fairport Harbor $80,000.00 Geneva $60,000.00 Total Income $295,000.00

How Can Madison Afford to Do This? Supplementals: Berkshire $44,080.00 Newbury $30,160.00 Fairport Harbor $37,120.00 Geneva $25,520.00 Total $136,880.00

How Can Madison Afford to Do This? Cost of former staff $136,682.94 Cost of new tech team $274,343.93 Additional cost of tech team $137,660.99 Gross income from shared services $295,000.00 Expenses associated with shared services -$136,200.00 Net income from shared services $158,120.00 Net savings from tech solution $20,459.01

Advantages/Disadvantage Advantages: Shared services - good publicity Increased technology and skill level Experiences gained in one district can be applied over all of the districts. Disadvantage: Salaries and supplementals may become high

What Documents Are Needed? Shared Service Agreements between districts Job descriptions Multiple district responsibilities Employment contracts Supplemental contracts Tied to shared service agreements

Concerns Board Considerations/Buy-In How can the tech team manage this?

Technology Growth in School Districts Number of computing devices in classrooms has more than doubled to 10.8 million since 2012 (Molnar, 2015) New Technologies Supported Chromebooks iPads Interactive Boards LCD Projectors Pervasive Wireless Networks

How Do We Do It Information Technology Skilled technicians Empowered to work independently and make decisions Help Desk request system