Presentation to Public Works Portfolio Committee CBE Annual Performance Plan for the 2012/13 Financial Year 24 April 2012

CBE Delegation CBE Chairperson – Ms Portia Tau-Sekati Chief Executive Officer – Dr Mpoti Ralephata Chief Financial Officer – Ms Maphefo Sedite Chief Operations Officer – Mr Lucas Zepe Manager: Office of the CEO – Ms Nana Mhlongo

Presentation Outline Introductions Contextual issues CBE Strategic goals Key CBE Priorities CBE Mandate CBE Operational Programmes Key Focal Areas Overview of Financials

Contextual Issues CBE is in its 12th Year of existence CBE is at its second year of 5-year strategic plan 2011-2015 The 5 Year Strategy has been defined: Achieving compliance with the CBE Act Advocating Transformation in the Built Environment Leading Skills Development in the Built Environment

5-year Strategic Goals Drive, support and advise on transformation in the built environment; Facilitate integrated development planning; Lead and strengthen stakeholder management; Develop CBE into a thought leader in the built environment; Reposition the CBE in the market place; Strengthen and implement a public protection regime; Inform and influence government infrastructure spend and professional practice to be responsive to public policy priorities; Strengthen the administration function of the CBE.

Key Priorities for CBE Alignment of the policy planning and reporting processes of professional councils to the government planning cycles, Strengthening monitoring and regulatory work on delegated public functions of the professional councils, Establishment of structured candidacy programme to address bottlenecks in the skills pipeline, Stepping up mechanisms to drive transformation and ensuring adequate representation of women and black people within the built environment, Establishing and strengthening ties with equivalent bodies within the African continent with specific focus on the SADC region, Enhancing internal systems, controls and capabilities to allow the organisation to deliver on its mandate and strategic goals.

Execution of CBE Mandate Human Resource Development Accreditation Registration Continuous Professional Development Competency Standards for Registration Recognition of Prior Learning Public Protection Appeals Health and safety IDoW Uniform application of norms and standards Professional fees Sound Governance of the Professions Recognition of new professions Maintaining sustainable built environment GHG Report UNEP-SBCI membership Participation of built environment professions in integrated planning Serve as forum where BE professions discuss relevant issues

CBE Programmes Programme Programme objectives 1. Administration To improve the image and profile of the CBE. Establish an efficient, effective and compliant CBE organisation. To ensure there is a functional human capital aligned to the Programmes of the CBE To create an output oriented organisation. To increase financial viability and ensure sustainability of the CBE. 2. Built Environment Academy Provision of funding support to deserving students to study BE qualifications at tertiary institutions. To promote and facilitate of skills development within the BE. To promote the transformation agenda within the built environment. Establish a Built Environment Academy 3. Centre for innovation and integrated planning To improve cooperative relationships with sector partners locally and internationally. To provide data and information for strategic analysis and decision support capabilities. To provide sustained research and capacity for policy making 4. Public Interest Ensure effective and efficient tribunals and appeals processes Develop and implement an effective public protection regime

2012/13 Key Focal Areas Programme 1 Objective Performance Indicator Project impact Implementation of systems, processes and controls designed to assist the organisation to deliver on its strategic mandate and goals Stakeholder survey reports Improved service delivery by the CBE Number of Planning sessions held Aligned planning processes responding national priorities Council/Committee Meetings held Continuous guidance on achievement of the CBE mandate Availability of an up to date risk management strategy and plan Protection against non-delivery of annual targets

2012/13 Key Focal Areas Programme 2 Objective Performance Indicator Project Impact Drive and facilitate skills development within the built environment 3 of existing students from previously disadvantaged backgrounds receiving CBE financial assistance by 31 March 2013 Increased numbers of PDIs in the Built Environment Approved feasibility study report on Candidacy Programme by 30 March 2013 Feasibility of establishing structured candidacy programme Approval of the SGB policy framework by Council on 30 March 2013 Alignment of education standards with national priorities

2012/13 Key Focal Areas Programme 3 Objective Performance Indicators Project Impact Facilitate participation of built environment professions to integrated development within the context of national goals 2 advisory reports submitted to the Minister by 30 January 2013 Advise to Minister and Government on specific issues affecting the built environment 2 MoUs concluded within the SADC region by 31 March 2013 Promotion the African Agenda from the built environment perspective 1 BE Indaba event hosted by 30 November 2012 Platform for Minister and CBE to understand issues affecting the built environment

2012/13 Key Focal Areas Programme 4 Objective Performance Indicator Project Impact Promote and enforce high standards of professional ethics within the built environment 1 scope of work completed for 1 Profession by 30 December 2012 (IDoW) Regulation of practice of built environment professionals Implement the shared legal services by 31 March 2013 Enhanced legal capacity of the Professional Councils All Appeals cases resolved within the legal time frames by 31 March 2013 Effective public protection role of the CBE

Programme 1 Administration Performance indicator Reporting period Annual target 2012/13 Quarterly targets 1st 2nd 3rd 4th Number of Stakeholder Surveys conducted Annually 1 stakeholder survey conducted by 31 March 2013 None 1 stakeholder survey conducted Number of reports produced on the implementation of the applicable recommendations of the stakeholder surveys Bi-Annual 1 report produced on the implementation of the recommendations of the stakeholder surveys by 31 March 2013 1 report produced on the implementation of the recommendations of the stakeholder survey. Number of policy review sessions conducted 1 policy review session held by 30 September 1 policy review session held Number of planning sessions held Quarterly 2 planning sessions held by 31 March 2012 1 planning session held by 31 June 2012 none 1 planning session held by 31 December 2011

Programme 1 Administration Performance indicator Reporting period Annual target 2012/13 Quarterly targets 1st 2nd 3rd 4th Availability of an up to date risk management strategy and plan Annually Review the risk management strategy and plan by 30 September 2012 Review and update the risk plan Number of reports on compliance with milestones of the risk management plan Quarterly 4 quarterly reports on compliance with milestones of the risk management plan by 31 March 2013 1 quarterly report on compliance with milestones of the risk management plan 1 quarterly report on compliance with milestones of the risk management plan Availability of a corporate governance framework Implement the framework by 31 March 2013 Complete a change management process None none Number of Expenditure reports produced 4 Expenditure reports produced by 31 March 2013 1 Expenditure report produced Number of workshops conducted 4 risk management ,Whistle blowing and FPP workshops conducted by 31 March 2013 1risk management ,Whistle blowing and FPP workshop conducted 1 risk management ,Whistle blowing and FPP workshop conducted Number of the Annual Financial Statements compiled Annual 1 Annual Financial Statements compiled Number of Budget Estimates submitted Biannual 3 Budget Estimates submitted to CEO by 31 March 2013 1Budget Estimates submitted Number of assets verification conducted 4 asset verification conducted by 31 March 2013 1 asset verification conducted

Programme 3 Skills Academy Performance indicator Reporting period Annual target 2012/13 Quarterly targets 1st 2nd 3rd 4th Number of existing students from the previously disadvantaged backgrounds receiving CBE financial assistance Annually 3 of existing students from previously disadvantaged backgrounds by 31 March 2013 None 3 of existing students from previously disadvantag ed backgrounds - Availability of a structured candidacy programme for the built environment Quarterly Approved feasibility study report by 30 March 2013 Draft report completed Submit report to Council Availability of the Skills Academy Programme Feasibility report and approved Business model for the BE Skills Academy by 31 March 2013 Draft report completed Number of implementation report/s on the SGB policy framework Implementation report on SGB policy framework approved by Council by 30 February 2013 Implementation report on SGB policy framework approved by Council by 30 February 2013

Programme 3 Centre for Innovation Performance indicator Reporting period Annual target 2012/13 Quarterly targets 1st 2nd 3rd 4th Availability of a database repository Full roll-out of data repository by 30 January 2013 None Full roll-out of data repository Percentage increase in external access to databases Annually 60% increase in external access to databases by 31 March 2013 60% increase in external access of databases Percentage increase in internal usage of the database 80% increase in internal usage of the database by 31 March 2013 80% increase in internal usage of the databases Number of databases accessible 6 databases accessible by 31 March 2013 6 databases accessible Number of advisory reports submitted to the Minister 2 advisory reports submitted to the Minister by 30 January 2013 1 advisory reports submitted to the Minister 1 advisory reports submitted to the Minister Availability of a Policy Framework on Recognition of New Professions Implementation report submitted to Council by 30 November 2012 Complete engagement process with stakeholders Agreed mechanism for implementation Establishment of consensus positions and submission of implementation report to Council Agreement on targets Number of regularised MoUs and/or MoAs 2 MoUs concluded within the SADC region by 31 March 2013 1 MoU concluded - Number of BE Indaba events hosted 1 BE Indaba events hosted by 30 November 2012 Completed and approved discussion document Hosting of the Indaba Agreement on the theme for the following year’s Indaba Approval of the report (current year’s Indaba) Stakeholder feedback on implementation of recommendations Ministerial pronouncement on policy positions

Programme 4 Public Protection Performance indicator Reporting period Annual target 2012/13 Quarterly targets 1st 2nd 3rd 4th Number of completed scopes of work for the professions (IDoW) Annually 1 Complete engagement process with stakeholders Agreed mechanism for implementat ion Agreement on targets Implementation report 1 Scope of work completed (ECSA’s) Availability of an implementation report on registration regulations Quarterly Implementation report on registration regulations submitted to Council by 26 February 2013 Availability of an implementation report on Appeals regulations Implementation report on Appeals regulations submitted to Council by 31 December 2012 Implementatio n report submitted to Council None Availability of a feasibility report on shared legal services Implementation of shared legal services by 31 March 2013 Implement the outcomes of the feasibility study Implementation report submitted to Council Number of appeals cases resolved within the legal time frames All appeals cases resolved within the legal time frames All appeals cases resolved within the legal time frames All appeals cases resolved within the legal time frames All appeals cases resolved within the legal time frames

Governance Overview In line with good governance (as per the then King II) and in ensuring the Accounting Authority fulfils its roles as mandated, the following statutory and governance committees were established: Executive Committee The committee tasked with the approval and monitoring of internal policies and procedures. Also known as the Councils working group as it ensures that resolution undertaken by Council are executed accordingly. Management Committee Responsible for the human resources issues and accordingly plays the role of Human Resource Committee Audit Committee The audit committee was constituted in line with above prescripts as set out in the PFMA and Treasury Regulation, with 3 of the 5 members being external members. The key focus areas of the committee were internal control and Risk Management. Performed the function of the audit committee as set out in the PFMA and the Treasury Regulations.

Governance Overview Finance Committee Ensures that adequate financial management processes and procedures are appropriate and upheld accordingly Appeals committee The Committee is mandated to attend to appeals emanating from processes governed by the professional Councils Act. Based on the work performed by this committee. The following functional committee was also established: Identification of Work (IDOW) Committee was tasked with the facilitation of the IDOW processes through to implementation stage

Overview of the 2012 Budget and MTEF Estimates  Description (Expected Revenue) Actual Audited Figures Preliminary projections (Unaudited Figures) MTEF BASELINE ALLOCATION   2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 R’000 Grant Allocated 27 878 24 155 25 527 27 059 27 438 28 047 30 684 Levies 1 591 1 400 1 500 1 650 1 635 1 717 1 803 Interest 1 941 960 1 056 120 140 150 Total Revenue 31 410 26 515 27 987 29 765 29 193 29 904 32 637

Council for the Built Environment Current year total budget Budgeted expenditure Council for the Built Environment Estimated outcome Medium-Term Estimate Current year total budget Total Budget Rate of Change Mar-12 Mar-13 % Mar-14 Mar-15 Expenditure   Personnel Cost 14 720 16 080 9% 17 582 19 340 10% Administrative Expenditure 6 370 7 394 16% 8 083 8 682 7% Professional and Special Services 2 735 2 096 -23% 2 105 0% 2 200 4% Capital Assets > R5,000 515 350 -32% 330 -6% 370 12% Programme Expenditure 7 422 3 274 -56% 2 703 -17% 2 046 -24% Total Expenditure 31 762 29 193 -8% 30 804 6% 32 637

Budgeted expenditure Expenditure by programmes Mar-12 Mar-13 Mar-14 2012/2013 2013/2014 2014/2015 Programme 1: Administration 16 080 17 582 19 340 Programme 2: Built Environment Academy 10 668 10 787 10 727 Programme 3: Centre for Innovation and Integrated Planning 2 096 2 105 2 200 Programme 4: Public Interest 350 330 370 Total Expenditure 29 193 30 804 32 637

Actual Audited Figures MTEF BASELINE ALLOCATION  Description Actual Audited Figures (Unaudited Figures) MTEF BASELINE ALLOCATION   2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 Grant Allocated 27 878 24 155 25 527 27 059 27 438 28 047 30 684 Rate of change 3% -13% 6% 1% 2% 9%

Performance Enablers 5 Year Business Plan DPW Support and Involvement Experienced and Stable workforce Stakeholder buy-in Alignment with National priorities CBE Research capacity

Performance Hinderances Corporate Governance / Council Financial Constraints Regulatory capacity Poorly defined transformation objectives Technology constraints Costing of Mandates (CBE and Councils) Finalisation of MoAs with Professional Councils

Risk View – next year Risk Mitigation strategy Organisational Stability > Council Executive Authority intervention Conflict Resolution Process Internal operations > technological advancement Sourcing of additional funding Legal > Delays in appeal cases Re-engineer current process or amend legislation Projects implementation > Resource planning Timely filling of organisational leadership positions Formalise Project Management platform

Thank you