Michigan.gov Content Management Software Migration Project

Project Background The software used to display static content on the website, Michigan.gov, is changing The current CMS software, Vignette, version 6.0.9, is highly customized and will be non-supported in the future Horizon meetings held in June 2007 for Michigan.gov site administrators for CMS vendor demonstrations eMichigan plans to migrate all Michigan.gov web sites to a new Content Management System software (CMS)

Project Scope Content Management Software Migration of all existing Michigan.gov sites to new CMS Web Analytics software Quality Assurance software Michigan.gov hardware replacement Training and Documentation Disaster Recovery Plan Maintenance and on-going support of infrastructure and associated software Level 2 helpdesk support and operations management

Current Project Activities Contract awarded to IBM. Contract negotiations in progress. IBM is the sole contractor. New CMS, IBM’s Workplace Web Content Management (IWWCM) with Websphere Portal Server. Hosting Center - Boulder Colorado Disaster Recovery – Sterling Forest Enterprise Recovery site in southern Orange County, NY (45 miles from midtown Manhattan) – over 200,000 square feet of raised floor Michigan.gov current design/usability study by MSU’s Usability and Accessibility Center Communication Plan for new CMS in place CMA listserv message to all current CMA users eMichigan web site – a key resource for all CMA training resources Fewer Vignette CMS training classes will be offered starting October 2008 New CMS Migration Class Initial training for eMichigan web developer in support of new CMS

Michigan.gov Design Analysis Conducted by MSU’s Usability and Accessibility Center

Site Migration – Phased Approach Use of standard distribution model using content count to quantify migration effort Multiple phase approach - 4 migration phases Phase 1, tentative site migrations Michigan Portal 2-3 Sites with largest content count, to be determined Phase 1, may include additional sites with largest content count MDA DNR HAL Human Services DLEG MDOT DEQ

Content Migration Strategy Use of Web Content Integrator (RSS Consumer) to provide continuous flow of content changes and content migration Authoring continues in the pre-migration environment Migration process uses a snapshot copy of the data RSS consumer feed used for content from the Vignette environment to the IBM CMS author environment RSS feed parallel activity to the migration process No cutover and freeze of content authoring Majority of portal, content and assets (images and documents) Websphere Content Integrator – RSS Provider/RSS Consumer Site Area – sub site categories Scripted API Site – first level categories Manual

CMS Core Training Courses Train the trainer approach Key course offerings IWWCM developer course Websphere 6.0 Websphere 6.0 site administration

Current Action Plan Postponement of Michigan.gov site redesign and very limited new websites to extent possible Workshops and training for website cleanup Site cleanup of obsolete content and review of site links to shorten the migration effort Maintain web site updates throughout the transition to the new CMS

Current Status We are working on the Terms and conditions of the contract. The contract has been approved by the AD board. Tentative start date of early January.