Annual Student Org Funding

What Is ASRC? ASRC: Activity and Service Fee Recommendation Committee -Determines initial allocation of over $16 Million in A&S Fees annually -Composed of members from the Legislative Branch and the Executive Branch ASRC Funds: Student Affairs Departments Student Government Branches and Agencies Over 300 active Student Organizations

Timeline Annual budget request forms are available on Bullsync Bullsync Student Government Files Budget Forms Submit your budget by the deadline of January 27, 2017 at 5pm A hard copy must also be submitted to MSC 4300 by January 27, 2017 at 5pm February-March: Student Organization budgets will be reviewed A member of the ASRC committee will contact the organization to set up a budget meeting Organizations who do not respond by 5pm on February 17, 2017 to meet with an ASRC committee member will be zero funded Once the budget has been reviewed by the committee, the organization will receive a mock budget in which they will have the option to accept or appeal the budget allocated

Before Submitting A Budget Request Your organization must be active with the CLCE 14 weeks prior to 1/27/17 Your organization must have at least 10 student members, including 1 student financial officer Your organization must not charge membership fees *Attend an information session and read the application instructions. Review 804 and Student Organization Standards Bullsync Student Government Files Budget Forms

Filling Out the Application: Section One 2017-2018 Annual Budget Application Reference: Chapter 805 1) Please email Annual Budgets request to SGbudgets@usf.edu 2) Submit a printed copy of your organization's Annual Budget request to the A&S Business Office located in MSC 4300. SECTION 1   Organization Name: *Financial Officer: *Financial Officer Email: *Additional Contact: *Additional Contact Email: Number of Members: Number of Events/Projects: Description/Purpose of Organization: * Required Information Instructions: Section 1 1. Organization Name 2. Financial Officer Name 3. Financial Officer Student Email 4. Additional Member Contact (President, Vice President, etc. ) 5. Additional Contact Student Email 6. Number of Members registered in organization on Bullsync 7. Number of Events (max of 8) 8. Description Purpose of the Organization (mission statement, etc.)

Filling Out the Application: Section Two   1) Event/Project Name: Date of Event/Project: Number of Students Attending: Location: Are You Collaborating With Another Student Organization For This Event?: If Yes, Please List All Other Student Organizations Participating Below in the Event/Project Description Box Below Event/Project Description: Budget Category: Food Materials ** Total Amount Requested: $0.00 Amount Allocated: Allocation Notes: **From Materials Tab** Instructions Section Two 1. Title of Event/Project Name 2. Date of Event (projected date) 3. Number of Students Attending (Funding Based-Off Students Attendance) 4. Location of Event (projected) *Must be on campus! 5. Collaboration Request – Yes/No (Is your organization hosting this event with another organization) 6. Event Description 7. Amount Requested Food 8. Amount Requested Materials (Click on hyperlink and list detailed materials in second tab) 1) Event/Project Name: Attendees: Material Description Requested Amount Allocation Amount  

Student Organization A&S Funded Events Regulations Must be open to ALL USF students Must not charge students in anyway Must be held on the USF Tampa campus, including: Riverfront Park Location of a USF athletic event Must not be used for fundraising Must not use A&S fees to purchase any of the following: Raffle Items Gift cards Items used to fundraise

What Cannot Be Funded? A dollar amount that is more than what was requested Items or services that there is no charge associated with Promotional items, except t-shirts (No more than $500) Tools Movie rights Rentals, unless specified within standards What can be requested through the Senate Grants Committee: Student Organization Travel Homecoming Requests

Tips The more information you can provide the better! Provide a thorough detail of your budgets requests and pictures if available Indicate which event is a banquet, social, recruitment/welcome event, etc. General body meetings cannot be funded Provide realistic estimates of how many students will attend each event Attendance verification will be integral for funding The more information you can provide the better!

Submitting your Application Once completed, submit a hard (paper) copy to the Student Business Services Office, located in MSC4300 *This can be done between January 3, 2017 and January 27, 2017 Email a copy to SGbudgets@usf.edu *CC’ your additional contact member on the submission email A member of the ASRC Committee will contact you by February 17 to meet and review your budget with you.

Email SGBudgets@usf.edu Questions Email SGBudgets@usf.edu