To sign in to Concur: Go to csusb.edu and then to mycoyote. On the single sign on page, type in your mycoyote ID and password, enter and then click on the Concur Icon as shown below:

Successful Log On to the Concur Landing page Successful Log On to the Concur Landing page! To begin a Travel Request, click on Requests as shown below: This page is your home page Go over all information on this page

Click on New Request Please note for International Travel only, per diem is used for meals/incidentals and lodging. An itemized receipt is not needed for these 2 expenses UNLESS per diem is exceeded and there is a documented business reason for exceeding the federal per diem limit.

For International Travel Requests, more information is needed to obtain International Travel Insurance. When you choose “International” as your trip type you are required to include information in the “Emergency Contact” field and answer the 2 questions that follow that field as shown below. Please click on the blue tool tips to see what is required in each field.

Input your travel information on the Request Header Input your travel information on the Request Header. Each required text box is noted by the red on the left of the box. Use the down arrows and the calendar when available on each box. After entering information you may click save. If you do not know the chart field string to be used please consult with your division or department administrative person. When entering a chart field string, please begin typing and click on the appropriate fund, department, program, and project (which will generally be “None”). If needed you must request your 80% cash advance here. Please deduct the cost of any prepaid items from your cash advance amount.

Click on the small blue Segments or Expenses tab, as shown below to enter your estimated expenses for your trip. Int’l travel: Use Segments for Air, Rental Car & Taxi expense estimates. Use Expenses for Lodging and all other estimated expenses. This page is your home page Go over all information on this page

Click on New Expense or click on an expense type For International Travel, per diem is used for lodging and meals/incidentals and Concur calculates those amounts for you in the currency of the country in which you are visiting. Use the expense types of Lodging Allowance-International and Daily Meal Allowance-International to calculate the amounts. Enter other expense estimates as needed. Click on New Expense or click on an expense type to access the next page and enter your estimated travel expense.

When entering your estimated expenses be sure to save after each entry as noted below. When all estimated expenses have been entered you will see a summary on the left side and the total amount requested. You are now ready to submit your request! Hit Submit Request and the approval workflow will appear.

Travel approval will self populate and cannot be changed by the user. DO NOT submit if the approver is incorrect. Contact Cindy Levin Budget Approval is an optional step in the workflow. If your request needs a budget approver, click an * and choose the appropriate person. If your area does not require budget approval, click the red X. For this step pick the VP for your area even if the same name is also in the exception approval box. Concur will skip steps appropriately. Academic Affairs for exception approval, click the * and choose the appropriate Dean for your college. Click the orange Submit Request button and you will receive confirmation your request was successfully submitted! The approver will get an email alerting them that the request is waiting for their approval.

THANK YOU! If further information or assistance is needed, please do not hesitate to contact Accounts Payable/Travel at 909-537-5155. Please note for International Travel only, per diem is used for meals/incidentals and lodging. An itemized receipt is not needed for these 2 expenses UNLESS per diem is exceeded and there is a documented business reason for exceeding the federal per diem limit. Updated December 2016. CL