Project Kickoff Meeting [Title of Project] Project Kickoff Meeting [Date of Kick Off Meeting]

Agenda Project Background / Project Overview Project Approach Project Scope Impact to Stanford Community Project Timeline Activities In Progress Project Team Project Links [Note: No project financials should be shown in the kickoff meeting.]

Project Background [Current landscape] [Current footprint] [Why do we need to do the project?] [What are the project objectives?] [What are current challenges and painpoints?] [What are current risks to Stanford if project not done?]

Project Approach [How will this project be done? Pilot first? Single or Multiple phases?] [What will be the technical solution?] [Is review of entire business processes required?] [Is this a custom development project, on-premise software solution or cloud option?] [What resource pools will be engaged on this project?] [Data security implications, if any?] [Training and change management needs?]

Project Scope [What is included in scope?] [What is out of scope?] [If multiple phases, detail what is part of which phase in a diagram] [Make sure to include all aspects of the project including scope of reporting, scope of change management, etc.]

Impact to Stanford Community [What are the impacts to all stakeholders and touchpoints?] [Include impacts to people, systems and business processes?] [Include any change management requirements]

Activities in Progress [What has been completed so far? And by whom?] [What is in progress currently and who is doing it?]

Project Timeline [Example using Office Timeline+ but can use Visio, Excel, native Powerpoint, Smartsheet, etc. to develop and present the project timeline 23 days Aug 1 - Aug 31 Requirements 21 days Sep 1 - Sep 30 Design 65 days Oct 1 - Dec 31 Development 30 days Jan 1 - Feb 9 SIT Testing 28 days Feb 14 - Mar 23 UAT Testing 22 days Mar 1 - Mar 30 Change Management 6 days Mar 26 - Apr 2 Rollout/Cutover Exit Development Exit UAT Dec 31 Mar 23 Exit SIT Go-Live Feb 14 Apr 2 2017 2018 2017 Aug Sep Oct Nov Dec Jan Feb Mar Apr 2018 Today

Project Timeline (another format)

Project Team [Project org chart done in Visio, MS Word, or some other equivalent tool] [Include project sponsors, steering committee, external consultants and all sub-teams required for the project

Project Links CONFLUENCE: JIRA: ZEPHYR UNANET: if applicable

Next Steps [List activities planned for the next few weeks? And by whom?]