June 2009 USAS/SAAS Release Highlights

June Release Highlights – Updates to USAS Codes New codes for fy 2010 New functions: 1133, 1230-1239, 1240- 1249, 1280, 1920, 2822 Function 1910 changed to “Student Academic Intervention Services” New receipt codes 1121 and 1122 Forecast rules changed to include on 1.020 Receipt code 3211 changed to “Poverty Based Assistance” See Appendix to AOS USAS Manual

June Release Highlights – New Requisitioning Fields District Configuration flag Approval Status field on requisition Pending, in process, approved, rejected, canceled New requisitions default to “Pending” Security profile flag optionally allows updating Reqs must be “Approved” to convert to po Primarily for 3rd party vendors Will be added to next version of USASWeb

June Release Highlights – Fund Type Changes From new AOS manual Fund 017 – was Agency, now Capital projects Fund 006 – Special Revenue OR Enterprise Fund 008 – Permanent OR Private Purpose Trust Must enter fund type on cash account-006/008 At beginning of fy 2010 – before CERTIFICATE ACTSCN, USASWeb, ACCLOAD VALACT will also do validation on fund type

June Release Highlights – AUD_4502 AUD_4502 renamed to OLD_4502 Optional for fy 2009 Will be removed for fy 2010 Cash-basis legacy reports similar to some 4502 exhibits/statements available from WebGAAP Not identical Not all exhibits/statements available

June Release Highlights – Monthlycd/FiscalCD TRANADV report added 4502 reports removed (except cash rec.) Cash reconciliation renamed to CSHREC.PDF Reports added to FISCALCD for: Federal Assistance Summary (FEDSUM.PDF) Federal Assistance Detail (FEDDET.PDF) Civil Proceedings (CVLPRC.PDF)

June Release Highlights – New TRANADV Report Added to USAS_RPT menu Transfer/Advance Summary Similar to 4502 Statement I Shows FTD expended for 7200/7400 functions and FTD received for 5100/5200 receipt codes

USAS Release Highlights – USAEMS Changes 4502 data types removed: Bonds Long and Short Term Notes Debt Service Requirements to Maturity Memorandum Data Miscellaneous “Statement S” data Must access each option of USAEMSEDT Or, corresponding option in OLD_4502 Error added if cash reconciliation not in balance

June Release Highlights – USAEMSEDT Added to USAS_ANN menu New program containing options for: Cash reconciliation Federal Assistance Summary Federal Assistance Detail Civil Proceedings Runs exactly like 4502 data entry options Information can be entered in either program Do NOT need to enter into both programs

June Release Highlights – USASAUD Removed 4502 Exhibits 2 and 3 Added ACCTAUD.SEQ and VENDAUD.SEQ Added FINSUMM report by Fund

June Release Highlights – Problems Corrected USASDAT/USACON “Allow PO Deletions” flag was not being audited USASWeb/Receipts,Refunds Was not deleting all records when changing transaction number Caused errors when trying to reuse original # Used to work this way but was broken at some point

June Release Highlights – Problems Corrected VERINV No longer allows changing po to future year date Caused problems with carryover encumbrances Must delete and re-enter with future year date so it can be correctly handled as a future po

June Release Highlights Technical Changes

June Release Highlights – Requisition Workflow Support “Workflow Context” field added to req.idx Invisible field May be updated by 3rd party vendor via SOAP “Transmission Status” field added to pohist.idx Currently invisible field Indicates whether po was already transmitted to vendor via 3rd party software Will be available with next version of SOAP service Requested by ITC personnel at Spring OEDSA conference. This is the way W2PROC already works and it was felt that this would make the printing of the 1099’s with the EDGE software easier.

END This is the end of the December 2008 Release Highlights