Canadian Student Mobility & eTranscript Activities IAAO September 2017 Trudy Sykes, Director of Operations

Presentation Overview Groningen Declaration Canadian Partnerships National Activities ARUCC – Next Steps Technical Support Developments Current Data Exchanges Supporting Student Mobility OUAC Example

Groningen Declaration Network An international organization whose goal is to create a framework to improve international mobility of people, promoting worldwide education and economic development through secure electronic exchange of PS student information. As of spring 2016, 53 signatures worldwide are supporting this movement.

Canadian Partnerships Being lead by the Association of Registrars of Universities and Colleges of Canada (ARUCC; www.arucc.ca) National volunteer organization, created in 1961, represents all aspects of registrarial work for universities, colleges and institutions in Canada Pan-Canadian Consortium on Admissions and Transfer (PCCAT) Northern American P20W Education Standards Council (PESC) Canadian User Group (CanPESC) Established in 2011 and representation from most areas of the country MOU between ARUCC and PESC signed in April 2013 Application Centres Government support

National Activities Creation of CanPESC User Group in 2011 to: Develop working relationships with institutions across Canada, including ARUCC and PCCAT Develop a national dialogue about data exchange Introduce common PESC data transferring standards ARUCC signed the Groningen Declaration in May 2015

National Activities – cont’d Creation of an ARUCC Groningen & Student Mobility Task Force in 2015 Membership included PCCAT, CanPESC and other registrarial organizations across Canada Conducted a national survey and cross-Canada consultation in 2015/16 to understand current practices, capacities and perspectives on student data exchange and mobility. Task force recommendations presented at the 2016 ARUCC Conference were endorsed by the national community.

ARUCC – Foundational Principle That any work going forward be based on the foundational principles: That ARUCC wants to ensure it recognizes, builds on and complements the capacities and work occurring at the provincial application centres, along with the efforts to enhance data exchange capacity in Canada.

ARUCC – Next Steps Explore the creation of a trusted and networked Canadian data exchange environment to complement existing capacity at and across PS institutions, government and allied organizations. Hire a consultant to conduct a Research Information Request with potential partners who have capacity to support a national data exchange environment. Requests are being submitted and will be analyzed. International organizations have also been approached for input via the Groningen network RFP will be used to select developer of hub.

Technical Support Development Lead by PESC – EdExchange EdExchange is a key project of PESC’s Common Data Services Task Force. It seeks to provide standards and technologies that will facilitate national and international educational data exchange using a network server/directory server model developing additional PESC standards. All major transcript vendors are involved. Six US organizations are involved in pilot project.

E-data Exchange Supporting Student Mobility Four application centres: Education Planner BC Apply Alberta Ontario Universities’ Application Centre (OUAC) Ontario College Application Service (OCAS) Hub was developed in Nova Scotia – others are working on hubs Many of these are using PESC/XML Standards

Ontario Universities’ Applications Centre (OUAC) A diagram on the following slide is of all the transcript exchange institutions and organizations the OUAC deals with. Objective is to continue developing PESC/XML exchange with many of them. Statistics on exchanges are available on request for our 220,000 applicants annually.

Thank You Questions or comments? Very exciting to see where this will all be 5 years from now. Questions or comments? Trudy Sykes, Director of Operations sykes@ouac.on.ca