Office of Merchant Mariner Credentialing CG-MMC Luke Harden MERPAC March 2017

Six Months in Review Audits - GAO, I-8 State Maritime Academy Audits Independent Evaluation Policy Development Policy & Reg development during the Administration change Forms Coast Guard Authorization Act Appeals - Stats Appeals - Goal < 70 days Appeals - Root cause analysis

GAO Audit of Merchant Mariner Licensing and Certification Requirements Initiated in October 2015 to analyze USCG regulatory actions to implement 2010 amendments to STCW Convention Centered on identification of any regulatory or policy gaps and economic impacts of the changes Regulations, NVICs and outreach activities were all found to be in compliance with established policies GAO issued their final report in January 2017 with no recommendations for changes

Maritime Academy Program Audits Audits of the 7 State and Federal Maritime Academies every 5 years NMC leads the audit process with CG-MMC participation Current evolution commenced in Spring of 2015 6th academy to be audited Massachusetts in October of 2016 Final audit took place March of 2017 at Maine Maritime Academy Every 5 years the CG conducts a series of program audits of the 7 state and federal maritime academies. The audits are conducted by a team led by the National Maritime Center with participation from CG-MMC. The most recent evolution commenced in the spring of 2015. Massachusetts Maritime Academy was the 6th of 7 academies to be audited in October of 2016. The final Academy Audit took place last week at Maine Maritime Academy.

I/8 Evaluation by Transport Canada Partnership with Canadian Administration to complete Independent Evaluations of U.S. and Canada’s implementation of STCW USCG hosted Transport Canada in November of 2016 Evaluators visited CGHQ, NMC, SUNY Maritime and Mid-Atlantic Maritime Academy Reviewed USCG QMS, regulations, and policies implementing STCW Outcome: US is in full compliance with STCW Convention and Code The Coast Guard in partnership with the Canadian Administration completed an Independent Evaluation of the Continuing Implementation of the STCW Convention and Code as required by Regulation I/8 of the STCW Convention. CG-MMC and the NMC hosted two evaluators from Transport Canada (deck/engine) in November of 2016 to complete the evaluation of the U.S. system. The evaluators visited CGHQ, NMC, SUNY Maritime College and Mid Atlantic Maritime Academy. The evaluators reviewed the Quality Management System utilized by the Mariner Credentialing Program and STCW regulations and policies in place to implement to the 2010 Manila Amendments. The CG has recently received the report of the results of the Independent Evaluation from Transport Canada; the evaluation report indicated that The United States, through the USCG administration, has fulfilled the mandate to implement the 2010 amendments to the STCW Convention and Code, as well as established and managed a strong QMS that meet the STCW requirements.

Policy Published New NVICs Changes to NVICs Policy Letter NVIC 01-17 Mate/OICNW on OSVs NVIC 02-17 Chief Engineer on OSVs NVIC 03-17 Master & Chief Mate on OSVs NVIC 04-17 Assistant Engineer/OICEW on OSVs Changes to NVICs NVIC 10-14 Master & Chief Mate 3,000 GT or More NVIC 11-14 Master & Chief Mate Less Than 3,000 GT NVIC 12-14 OICNW 500 GT or More NVIC 17-14 OICEW 1,000 HP/750 kW or More Policy Letter Restricted OUPV

Policy Being Developed NVIC Master Less Than 500 GT (Replaces NVIC 13-14) NVIC OICNW Less Than 500 GT (Replaces NVIC 13-14) Tankerman-PIC on Inspected Vessels Policy Letter Merchant Mariner Medical Manual Limited Local Area for Towing Vessels Forms

Credentialing Feedback Questions/Feedback: Questions specific to the final rule: STCWASK@uscg.mil STCW Final Rule Frequently Asked Questions: The complete list can be found on the NMC’s website Feedback on the NVICs and policy: MMCPolicy@uscg.mil Questions on individual applications should be directed to the NMC Comments on the NVICs will be considered when we consider revisions and/or changes to that NVIC.

Coast Guard Authorization Act of 2015 Section 304 Harmonization of expiration dates of MMC, medical certificates and radar endorsements Section 309 Trusted Agent/Designated Medical Examiner program for the issuance of Mariner Medical Certificates Section 315 Merchant Mariner Examination Review Section 304 Harmonization of expiration dates of MMC, medical certificates and radar endorsements Work is being done to initiate an IT system change to facilitate the harmonization of expiration dates Harmonization will be an “opt in” feature indicated on a future update of the 719B application Section 309 Trusted Agent/Designated Medical Examiner program for the issuance of Mariner Medical Certificates Collecting system requirements to initiate the development of a technology solution to facilitate the program Determining the requirements for DMEs, DME application process, required training, and program oversight process. Section 315 Merchant Mariner Examination Review NMC has developed an electronic tool to facilitate the review of examination questions 31 applicants for working group participation, all will be utilized for some portion of the review based on their areas of expertise First meeting of the group is scheduled for April at the NMC to review Engineering Questions Second meeting tentatively scheduled for June to review Deck Questions After initial meetings it is expected that a portion of the review can be completed via correspondence CG-MMC is partnering with the CG- Performance Technology Center to complete a job task analysis to improve in the determination of individual examination requirements PTC is commencing work on an analysis of the overall examination system and will provide recommendations for improvement

MEDMAC Committee’s latest tasks: Last meeting: September 15-16, 2016 Health risk analysis (joint task with MERPAC) Designated Medical Examiner Program: Development of training content Mariner Education & Prevention: Over-the-counter medications New tasks to be presented at April 2017 meeting Mariner Education Diet & Wellness Recommendations Merchant Mariner Medical Manual Last meeting: September 15-16, 2016 Next meeting: April 4 – 5, 2017

Instructor/Course Approval Appeal Overview Appeals Received by Calendar Year Year Medical SSEB PQEB Instructor/Course Approval Total 2017 2 1 5 2016 19 27 4 69 2015 31 40 26 6 103 The Average Age of Current Open appeals is only calculated for the previous 6 month period minus time waiting on NMC or reviewer being on leave for extended periods of time.

Appeal Processing Time Previous 12 Months 9 18 10 10 12 6 1 Apr to Sep Medical 18 Appeals 57.3 Days PQEB 18 Appeals 55.1 Days SSEB 10 Appeals 40.8 Days Other 6 Appeals 21.1 Days Oct to Mar Medical 9 Appeals 78.6 Days PQEB 10 Appeals 41 Days SSEB 12 Appeals 28.1 Days Other 1 Appeal 19 DAYS

Appeal Decisions Previous 6 Months Changed Color Scheme to make it a little easier to read although maybe ugly to some. These appeal decisions are under Dr Torres and communications between MMC & NMC There has been a change in organization and working on the causal factors Total Appeals Closed during Previous 6 months- 32 SSEB Total- 12 Medical Total- 9 PQEB Total- 10 Other Issue- 1 Granted- 7 Granted- 2 Granted- 2 Granted- 1 Denied- 4 Denied- 6 Denied- 5 Denied- 0 Other Outcome- 1 Other Outcome- 1 Other Outcome- 2 Other Outcome- 0 Partial Grant- 0 Partial Grant- 0 Partial Grant- 1 Partial Grant- 0

Appeals Appeals - Goal < 70 days Appeals - Root cause analysis Causal Analysis will look at the need to change policy or regulations with

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