Office 365 Technical Briefing Office Professional Plus Office Web Apps

Office Professional Plus in Office 365 8/23/2018 5:46 AM Office Professional Plus in Office 365 The Best Productivity Experience across the PC, Phone, and Browser Flexible service offering with pay-as-you-go, per-user licensing Publisher Word Excel PowerPoint OneNote Outlook Access InfoPath Lync SharePoint Workspace The complete Microsoft® Office experience with services integration in Office 365 Simplified end-user setup to preconfigure services Presenter Note: These values are not “messaging pillars,” but instead are points of emphasis and differentiation for Office Subscription. What is Office Subscription? Office Subscription in Office 365 is the Office ProPlus suite, available as a service. It is essentially equivalent to Office ProPlus 2010 in volume licensing, with almost all of the same applications and functionality, including the Office Web Apps. The main differentiation with VL is how Office Subscription is licensed and delivered. Flexible Service Offering Office Subscription’s pay-as-you-go, per user licensing lets you quickly and easily purchase or shift licenses as business needs change. This flexible purchasing and easier license management and tracking through online license account management means that you can get the most out of your software investments. Install Office Subscription on up to 5 PCs for each licensed user, so you and your people the ability to how and when you want. Complete Office Experience Experience the full richness of Office working together with services as part of Office 365. The Office Experience lights up when connected to the other Office 365 services, giving your people new ways to collaborate on document, the ability to work online or offline, and access to their documents, email, calendars from virtually any device. End User Set up Pre-configured to work with Office 365, Office Subscription provides easy integration with the same Microsoft email and collaboration systems that businesses have been using for decades. So users can set up and connect with services faster and easier, saving time for users and IT to focus on more important business needs Latest Office Applications With Office Subscription, you get the latest version of the Office applications, including the Office Web Apps. Familiar Office Experience Office Subscription includes the same applications as the latest version of Office Professional Plus and the familiar Office end-user experience, providing the front end for Union’s rich collaboration and communication services. Always the latest version of the Office apps, including Office Web Apps Excel OneNote Familiar Office user experience to access services PowerPoint Word

Office Professional Plus Components Client components and services Microsoft Office Professional Plus 2010 Subscription Activation Components Office Subscription Agent (osa.exe) Office Subscription Agent Notifier (osaui.exe) Office 365 Connector

Office Subscription Agent Office Professional Plus uses Office Subscription Agent without requiring Key Management Server to activate. Office Subscription Agent is an additional component of Office Professional Plus. Office Subscription Agent runs osbusvc.exe and osaui.exe as services. Office Professional Plus automatically acquires and activates Office product key(s). OSA = Office Subscription Agent OSS = Office Subscription Service OSA - This is no longer the Windows Live ID Sign in Assistant, but a new MOS ID sign in assistant. This is installed with Connector, and only if it's not on the user's machine for some reason will the user be prompted to go get it before activating Office. OSA - It doesn't get a new key, but it renews the 30 day license on that same key, so long as the subscription continues to remain valid. This is done in the background so user never sees/feels it.

Office Subscription Agent (Continued) Users are required to enter their Office 365 IDs and passwords to validate subscriptions. Subscriptions are registered and managed by account administrators. Users are permitted to activate up to five machines with the same Office 365 ID and password combination (based on the agreement) Office Subscription Agent requires installation of Office 365 ID Sign-In Assistant. Office Subscription Agent reconnects to Office Subscription Service every 30 days to renew the product key. OSA = Office Subscription Agent OSS = Office Subscription Service OSA - This is no longer the Windows Live ID Sign in Assistant, but a new MOS ID sign in assistant. This is installed with Connector, and only if it's not on the user's machine for some reason will the user be prompted to go get it before activating Office. OSA - It doesn't get a new key, but it renews the 30 day license on that same key, so long as the subscription continues to remain valid. This is done in the background so user never sees/feels it.

Office Professional Plus Activation Process   CLOUD USER PC Office Software Protection Platform Activation Service Office Subscription Agent Office Subscription Service Office 365 Company Portal Activation Office Subscription Agent prompts the user for credentials, retrieves a 30-day product key from Office Subscription Service, and activates Office with the key. During each 30-day period, Office Subscription Agent ensures the user is still subscribed.

Office 365 vs. Volume Licensing Office Professional Plus Volume Licensing Download location Office 365 Portal Volume Licensing Software Center Software Office Professional Plus and subscription agent Single EXE Volume Licensing bits (Office Professional Plus or Standard) Extracted to use with deployment tools Product Key / Activation Subscription based activation Term: 30 days (monthly) No keys to manage—only users Volume License technologies Multiple Activation Key: perpetual activation; Key Management Server: 180 days Manage Key Management Server and Multiple Activation Key keys When Reduced Functionality Mode (RFM) starts In 60 days since last activation “Hard” RFM Multiple Activation Key: N/A Key Management Server: within 180 days Notification mode Deployment options Unmanaged and managed options Microsoft Application Virtualization Terminal Services Number of copies allowed Five active installations per user on different devices No downgrade rights Single device per license or activation Downgrade rights Fulfillment Electronic software download $27/ DVD media OSA = Office Subscription Agent OSS = Office Subscription Service MAK = Multiple Activation Key (Windows and Office activation technology) http://www.microsoft.com/licensing/existing-customers/product-activation.aspx KMS = Key Management Service (Windows and Office activation technology) http://www.microsoft.com/licensing/existing-customers/product-activation.aspx VL = Volume License VLSC Volume License Service Center https://www.microsoft.com/licensing/servicecenter/LicenseKeys/ExistingProductKeys.aspx

Deployment Options Office 365 Portal Network Share Pros Easiest for companies with little or no IT help No internal organization resources required Full user self-service approach Functionality provided by Office 365; additional steps required by IT administrator Limited IT skill required Limited infrastructure required Requires only network share and network access Single download; more efficient for slow connections Supports customized installs Some deployment controls Allows 32-bit and 64-bit control Cons Each download is 650 MB Does not allow any managed customization Users select either 32-bit or 64-bit options No IT administrator control Difficult to track deployment Requires IT administrator activity Requires some internal infrastructure May affect local network performance Suggested Scenario Isolated and mobile users who don’t have ready access to an internal share location; organizations that do not have share location or technical resources to support a centralized distribution Customers who have limited bandwidth connectivity to Internet resources or want to have added controls of the deployment and have IT administrators to manage the setup process Unmanaged Desktop Deployment Note: Users must have local machine rights to install desktop software for these scenarios. Organizations who have limited IT staff and who loosely manage desktop applications should use the following steps to deploy Office Professional Plus. Organizations looking for the most basic way to deploy the beta experience Before you begin you must carefully analyze the current use scenarios of your existing productivity suite. Scenario User installs from Office 365 Portal User installs from internal share Pros Office 365 provided functionality – additional steps required by IT administrator No internal organization resources are required Full user self-service approach   Single download of Office Pro Plus installation files from internet Reduces likelihood of installation copy errors Process can be used to distribute customized installations Offers limited deployment controls, including passive and quiet install options Allows control of user selection installation type – 32/64 bit Cons Each user installation must download the entire installation file (~600 MB) Does not allow any customization of the installation. Administrator must have accessible share local share location for users to service the installer Requires IT Administrator with technical knowledge to setup share and manage deployment to user Suggested Scenario Isolated and mobile users who don’t have ready access to an internal share location or organizations that do not have share location or technical resources to support a centralized distribution Customers who have limited bandwidth connectivity to internet resources or want to have added controls of the deployment and have an IT Administrator to manage the setup process Following the installation of the Office Professional Plus client each user must run the Microsoft Online Services Connector. Each user must run and install this connector following the installation of Office Pro Plus.

Deployment and Customization in Managed Environments Organizations may desire more control or customization Customization may require Office Customization tools (VL) Users must still run Microsoft Online Services Connector Updates required to connect can be pre-deployed by admins Download Office Professional Plus Extract OPP files Download / extract OCT Customize Installation Deploy custom Office package IT Admin downloads from Office 365 portal to local location Extract files from MicrosoftOffice.exe/extract:path From Microsoft Download Center - 32/64 versions Extract ADM/X templates and ADMIN folder Copy Admin to OPP extract location Add patches, add-ins, additional components Save MSP Add package to SWD, SCCM. Publish/Deploy Managed Desktop Deployments Organizations who maintain a managed desktop to streamline application management may not want to utilize the installation options outline above. Office Pro Plus can be deployed with most standard Office deployment options. Refer the deployment options for Office Pro Plus as outlined in the Office TechNet library. Office Professional Plus does not support deployment via App-V or Presentation virtualization. If these deployment methods are required you must use volume license versions of Office 2010. You must take a few steps to prepare the Office Professional Plus package for complete customization and advanced deployment options. The following outlines the activities the IT administrator should carry out to provide access to the full set of customization & deployment options. The installation file for Office Professional Plus should be downloaded from the Office 365 portal by an IT Administrator to a local location. Once the installation file is downloaded you must extract the installation files from it. Extract the MicrosoftOffice.exe installer with the “/extract:path” switch. Refer to the command line help for assistance on completing this activity. The extracted files are in a structure that is similar to the structure used in other Office 2010 products. If you want to apply systematic customizations during installation you must obtain the Office Customization Tool (OCT) from the download center. The OCT is only included in volume license versions of Office by default. The OCT tool is included admin template download. Copy the “admin” folder from this download into the root of the extracted Office Professional Plus installation source. Refer to the documentation on use the OCT tool on the TechNet library. Note that the activation options in the OCT only list volume activation options, these options do not apply to the Office Professional Plus setup. Leave the default selection as KMS activation, but the actual activation will continue to use the subscription activation model delivered with Office Pro Plus. You can automatically apply updates during initial installation of Office by inserting Office update MSP files into the updates folder in the extracted file. Multiple updates can be placed in the update folder, all updates will be applied. Deployment can be completed with the supported Office 2010 deployment methods, excluding App-V or presentation virtualization. Use the deployment which aligns with your organizations application management strategy. Following the installation of the Office Professional Plus client each user must run the Microsoft Online Services Connector. Each user must run and install this connector following the installation of Office Pro Plus. Administrators can streamline the connector installation by provisioning the required updates prior deployment of the connector. The following connector reference article outlines the updates which can be installed manually or automatically via the connector.

Office Professional Plus System Requirements System Component Minimum Requirement Computer and processor 500 MHz processor; 1 GHz required for Microsoft Outlook® with Business Contact Manager Memory 256 MB RAM; 512 MB recommended for graphics features, Outlook Instant Search, Outlook with Business Contact Manager, Microsoft Office Communicator, Microsoft Lync™ 2010, and certain advanced functionality. Hard disk 3.5 gigabyte (GB) available disk space Display 1024x768 or higher resolution monitor Operating system Windows® XP with Service Pack (SP) 3 (32-bit), Windows Vista® with SP1 (32-bit or 64-bit), Windows Server® 2003 R2 (32-bit or 64-bit) with MSXML 6.0 installed, Windows Server 2008 or Windows Server 2008 R2 (32-bit or 64-bit), Windows 7 (32-bit or 64-bit). Terminal Server and Windows on Windows (which allows installing 32-bit versions of Office 2010 on 64-bit operating systems) are supported. Additional Requirements and product functionality may vary based on the system configuration and operating system. Graphics hardware acceleration requires a DirectX 9.0c graphics card with 64-MB or higher video memory. Windows Internet Explorer® 8 32-bit browser only, Internet Explorer 7, or Internet Explorer 6. Internet functionality requires Internet access (fees might apply). 512 MB of RAM or higher recommended for Outlook Instant Search. Grammar and contextual spelling in Word 2010 is not enabled unless the computer has 1 GB of memory. Microsoft Silverlight™ plug-in. See Get started with Microsoft Silverlight (http://go.microsoft.com/fwlink/?LinkID=169372). For complete list of requirements, see http://office.microsoft.com.

Office Professional Plus Deployment Considerations Plan for download and distribution of Office software. Offer end-user training for new software features and capabilities. Designate a team for license management and support.

Introducing Microsoft Office Web Apps PowerPoint Web App Word Web App Online extensions to Microsoft Word, Excel®, PowerPoint®, and OneNote® Available via Microsoft Windows Live™, Microsoft Online, and Office Volume Licensing Ability to view, create, and edit documents with the familiar Office interface Access to documents from virtually anywhere* (PC, mobile device, and web browser) Ability to share and work with others online Excel Web App OneNote Web App *An appropriate device, Internet connection, and supported browser are required. Some mobile functionality requires Office Mobile 2010 which is not included in Office 2010 applications, suites, or Web Apps. There are some differences between the features of the Office Web Apps, Office Mobile 2010, and the Office 2010 applications.

Key Features of Office Web Apps WORK TOGETHER Easy Sharing Easily share documents in password-protected folders and assign view-only or view-and-edit permissions—or share with everyone (without requiring a password). Co-Authoring Excel Web App and OneNote Web App enable multiple people to edit a document at the same time from within the browser. Cross-Platform Support Office Web Apps support Internet Explorer, Firefox, and Safari browsers. Publishing Publish Excel spreadsheets and PowerPoint presentations to blogs and other websites; published files are updated in these locations when the original documents are changed. USE OFFICE ALMOST ANYWHERE Creating and Editing Office Web Apps supports basic editing (for example, text changes, formula edits) and some formatting changes. High Fidelity Viewing Office documents appear in browsers without formatting or data loss (including mobile browsers) just like they do in the client. Integration with Office 2010 Save and open files with Windows Live SkyDrive directly from within the Office 2010 client applications on your computer (via the Microsoft Office Backstage™ view). Office Conversion Maintain data and document formatting when moving between the Office client and Office Web Apps.

Appendix

Office 2010 Provides Power of Choice Windows Live Microsoft Online On Premises Consumer offering Enterprise software delivered as a service Rich, enterprise software providing the most capability Uniform Service Individuals Ad supported Most Flexibility and Control Organizations Subscriptions/Licenses Provided by Microsoft (or a partner) Provided by Microsoft Run by Customer Audience Consumers Businesses Cost Free Fee-based subscription and volume licensing Comes with Office VL Store Windows Live SkyDrive Microsoft SharePoint® Online Microsoft SharePoint Server Authentication Windows Live ID Company Controlled (Active Directory®) Company Controlled (Active Directory) Feature Set The Office Web App feature sets are equivalent with exceptions as indicated below Publish to third-party wikis/blogs/websites Ad supported SharePoint experience IT administrative control Auditing Document life cycle Backup and restore

Office 2010 and Office Web Apps Capabilities Office 2010 and Office Web Apps provide an excellent productivity solution, combining gold standard authoring tools with almost anywhere access and sharing scenarios.   Office 2010 Office Web Apps Print  Word only Tables Basic table formatting only References View-only Charts Transition and animations SmartArt View-only in Word, edit in PowerPoint Page layout Co-authoring Word, PowerPoint, OneNote Excel, OneNote Access with only a browser N/A Cross-platform (Windows, Macintosh, Linux) Share documents even if others don’t have Office Core authoring and productivity Printing is available from the Word Web App . A .pdf reader (such as Adobe Reader or Foxit) is required From within any Office Web App, users can select to switch to that application and Print Anywhere access and sharing Sample selection of features only

Office Web Apps System Requirements Supported browsers Internet Explorer 8.0, Internet Explorer 7.0 Firefox 3.x Safari 4.x for Macintosh computers Silverlight is not required but recommended for the best experience View Word, Excel, and PowerPoint files using Office Web Apps on most smartphones. Internet Explorer on Windows Mobile® 6.5, 6.1, 6.0, 5.0 BlackBerry 4.x and later Safari 4 on iPhone 3G/S Nokia S60 NetFront 3.4, 3.5, and later Opera Mobile 8.65 and later Openwave 6.2, 7.0, and later Apple iPad (supported for viewing Word and PowerPoint files).

Office Web Apps Deployment Considerations Identify and verify the business use case for Office Web Apps. Note that SharePoint Online is required for using Office Web Apps. Confirm browsers are supported. Identify mobile scenarios. Deploy .pdf readers if needed for printing within OWA.