Working in Chile Victor Krabbendam Project Manager LSST 2017 Project & Community Workshop August 16, 2017

Agenda The Project Office is actively putting together a number of resources to assist project members who will be relocating to Chile The primary resource will be: AURA relocation document AURA short term assignment In this session we will share ideas and plans so far and get feedback

LSST Partner Institutions AURA LSST Partner Institutions Everyone follows the AURA/LSST policies and procedures Partner institutions may have some additional factors to consider The Project Office hopes to provide contact information for your home institution

Processes are based on how long you are staying in Chile (visa type) Duration of stay Short Term Assignment Processes are based on how long you are staying in Chile (visa type) Under 30 is normal business travel > 31 days to 180 days Long Term Assignment > 181 days to 365 days Relocation > 365 days

Categories will most likely increase. > 31 days to 180 days > 181 days to 365 days > 365 days Lodging Transport Per Diem Medical Categories will most likely increase. Visa Family Taxation Relocation Departure

Lodging Transport Per Diem Medical Visa Family Taxation Relocation > 31 days - 180 days > 181 days - 365 days > 365 days Temporary Lodging paid for by LSST Help from AURA HR & LSST admin Help from LSST admin to find suitable Lodging Transportation of Household Goods 30 days Lodging After 30 days paid for by personnel Transport Per Diem Medical Visa Family Taxation Relocation Departure

Lodging Transport Per Diem Medical Visa Family Taxation Relocation > 31 days - 180 days > 181 days - 365 days > 365 days Round trip flights for personnel only (3 pcs luggage) beginning and end of assignment (1) Flights for personnel and family – beginning and end of assignment (1) Annual home leave after 1 year Car rental covered (2)(3) 30 days car rental covered in relocation by LSST After 30 days purchase own car or rental car from AURA Lodging Transport Per Diem Medical Visa Family Taxation Relocation Personnel expected to attend JTM and PCW Personnel are required to take Road Safety on the Summit Litmos module Rental may be an AURA fleet car or a commercial rental Departure

Lodging Transport Per Diem Medical Visa Family Taxation Relocation > 31 days - 180 days > 181 days - 365 days > 365 days First 30 days 100% daily rate First 30 Days 75% daily rate (3) From day 31: 75% of daily rate TER should be submitted monthly From day 181: 55% of daily rate Transport Per Diem Medical Example: 30 days assignment $89 Per Diem - $35 (breakfast and lunch on the mountain) for 20 days= $54 $54 x 20= $1080 $89 x 10= $890 Total per diem accrued= $1970 Visa Family Taxation Relocation Current per diem for La Serena is: $89 TER to be submitted LSST relocation policy Departure

Lodging Transport Per Diem Medical Visa Family Taxation Relocation > 31 days - 180 days > 181 days - 365 days > 365 days Cigna- Emergency MetLife international (2) AIG business travel policy (1) AIG business travel policy May be able to join Met Life International > 31 days - 180 days > 181 days - 365 days > 365 days Cigna- Emergency MetLife international with family if all in Chile AIG business travel policy Transport Per Diem Medical Visa Family Taxation Relocation Spouse and dependents can join if in Chile Spouse and dependents coverage available in U.S. and Chile Departure

Lodging Transport Per Diem Medical Visa Family Taxation Relocation > 31 days - 180 days > 181 days - 365 days > 365 days Work rider on tourist visa valid 90 days renewable for additional 90 days (1)(2)(3) OI visa & blue UD card(4) Spouse may only work: with OI institutions e.g. AURA, ESO, Carnegie, an Embassy, a UN organization Transport Per Diem Medical Visa Family Taxation Relocation Only if needed dependent on type of work being carried out No need to leave Chile to renew work rider If leaving Chile within 90 days does not continue upon return ~Two months processing (authorities keep passport) renewable every two years Departure

Lodging Transport Per Diem Medical Visa Family Taxation Relocation > 31 days - 180 days > 181 days - 365 days > 365 days No additional provisions for spouse/dependents No additional provision for OI visa includes Spouse Children up to age 21 Unmarried children up to age 25 (1) Spouse may only work: with OI institutions e.g. AURA, ESO, Carnegie, an Embassy, a UN organization Transport Per Diem Medical Visa Family Taxation Relocation Departure If undertaking full-time studies at a Chilean educational institution.

Lodging Transport Per Diem Medical Visa Family Taxation Relocation > 31 days - 180 days > 181 days - 365 days > 365 days No change May benefit from US tax exemption (2) No Chilean tax payable on salaries and allowances No import duties on household goods Import/purchase 1 new motor vehicle free of import duty (1) Transport Per Diem Medical Visa Family Taxation Relocation AURA_OI_VisaPolicies_2017 AURA & LSST not able to provide tax advice Employees should contact their individual tax advisor Departure

Lodging Transport Per Diem Medical Visa Family Taxation Relocation > 31 days - 180 days > 181 days - 365 days > 365 days N/A Application of Visa & ID card Flights for personnel and dependents – beginning and end of assignment 30 days Lodging 30 days car rental covered 75% daily per diem for first 30 days Moving Household Goods (not car) Support from AURA HR and LSST admin (banks/schools/doctors etc) Spouse/Family Ambassador Program (to be developed) Lodging Transport Per Diem Medical Visa Family Taxation Relocation Departure

Leaving Chile Lodging Not less than 9 weeks before, turn in passport to AURA admin for processing by the Ministry. The OI visa will be “annulled” and replaced with a standard visa with a specific end date. No less than 10 days before, employee’s ID card (“carnet”) must be surrendered for cancelation by the Ministry. Before surrendering ID card employee must close all local bank accounts, sell any automobiles or other property purchased in Chile. After ID card is annulled employee cannot complete any legal transaction in Chile. Transport Per Diem Medical Visa Family Taxation Relocation Departure

Conclusion Your situation may be unique We are looking for feedback from you Co-workers are a great resource for day-to-day life in Chile, but look to the Project Office or your institution for questions about policy Look for online resources coming soon…

Open issues Cell phone roaming/international plan

Existing resources http://hr.aura-astronomy.org/?q=node/91