Lecture Capture Update Rusty Scott, Exec. Associate Director, ACNS December 5, 2016

Topics for Today Landscape of Lecture Capture Continuing down the Echo path Exploring Alternatives Budget Discussion, Next Steps UTFAB Update December 5, 2016

The Capture LanDscape Centrally supported solution – Echo360 Two ways to capture Personal capture –on desktop/laptop, managed by instructor Classroom capture – appliance-based; hardware in classrooms CSU-hosted infrastructure Legacy system, no longer under development Echo has shifted support to cloud-based system UTFAB Update December 5, 2016

The capture landscape - Usage UTFAB Update December 5, 2016

New recordings Fall 2013 2897 Fall 2014 3146 Fall 2015 4082 Fall 2016 Semester Recordings Fall 2013 2897 Fall 2014 3146 Fall 2015 4082 Fall 2016 3745* * Through Dec. 3 UTFAB Update December 5, 2016

Continuing with Echo Migrate to cloud-based platform Spring ‘17 ramp up July 1 “go-live” Current in-class appliances will continue to function Although they are out of warranty Transition for instructors should be minimal Includes Active Learning Echo’s engagement platform Venue-based license restriction gone UTFAB Update December 5, 2016

Exploring Alternatives Lecture Capture solutions are expensive Well north of $100K (licensing, infrastructure, FTE) No obvious ‘go to’ solution that would provide substantially improved service Strategically, would like to move toward a system that does not require proprietary hardware for in-class capture UTFAB Update December 5, 2016

Looking at things differently UTFAB Update December 5, 2016

Consider Youseeu CSU entered a 3-year contract in August, 2015 Accessible through Canvas to: Enable web-based presentation/meetings Enabling video assignments Create and post video-based content Some specific YouSeeU activities: In-Class – e.g. recording speech classes Individual Video – demonstrate competency via recorded presentation Sync – real-time video with screen capture UTFAB Update December 5, 2016

Youseeu Not created as a lecture capture solution, but; Provides personal capture solution Other large customers are requesting this A new release for CSU is due late December Some gaps exist when compared to our use of in-class capture today UTFAB Update December 5, 2016

Known ‘gaps’ Backend Instructor Scheduling deficiencies PCs in classrooms will need upgrades Instructor Must log into Canvas to start/stop recordings More difficult when using instructor’s laptop UTFAB Update December 5, 2016

Perspectives Instructors must remember to start/stop recordings Instructors can record when they want, no need to schedule first Same interface for personal capture and in-class capture UTFAB Update December 5, 2016

FY17 Financials Activity $ FY17 Budget - includes FY16 carry forward of $9K $73K Software (venues and Personal Capture) 41.8K Hosting $11K Current Balance $20.2K UTFAB Update December 5, 2016

FY18 Cost Comparison Echo360 YouSeeU Licenses, hosting $120K (campus) $47K (covered) Hardware needed for July production $0* $50K** Additional devices (Does not consider needed room modifications) $1300 $2000 * All in-class appliances are out of warranty ** PC upgrades and capture cards UTFAB Update December 5, 2016

Next steps Decision point, Feb. 1 to ensure smooth transition YouSeeU On-site demo with YouSeeU with newest revision (mid-Jan) At the table: UTFAB, CSUO, Colleges, faculty rep Will this solution meet our needs? UTFAB Update December 5, 2016

Discussion! UTFAB Update December 5, 2016