Lecture Capture Update Rusty Scott, Exec. Associate Director, ACNS March 24, 2016

Topics for Today Overview Usage Statistics Platform Recommendations (FY17/FY18) Budget Request Discussion March 24, 2016 UTFAB Update

Lecture Capture Overview Centrally supported solution – Echo360 Capturing a combination of audio, projected content (powerpoint, etc.) and instructor video Two ways to capture Personal capture –on desktop/laptop, managed by instructor Classroom capture – appliance-based; hardware in classrooms March 24, 2016 UTFAB Update

Lecture Capture Resources help.echo.colostate.edu Personal, in-class capture information Linking into Canvas Scheduling recordings Software download Managing recordings March 24, 2016 UTFAB Update

Echo Views by Week (Spring semester, 2013-2016) March 24, 2016 UTFAB Update

More on Echo Viewing For Sept. 30, 1015 – Feb. 15, 2016 7TB of video watched 5.7 years of “watch time” Almost 15 days of “watch time” per day March 24, 2016 UTFAB Update

New Echo Recordings 2015 (Jan. 1- March 15) 2016 (Jan. 1 – March 15) UTFAB Update

Available Storage on Echo Server GB Disk recovery through managing ‘raw’ files. July 2015 March 2016 March 24, 2016 UTFAB Update

Our Discussed Approach for FY17 Maintain existing contract with Echo No increase in cost No additional in-class capture rooms Research alternatives Continue to explore Echo Service is moving to the cloud Licensing is based on users, network consumption (not venues) Includes Active Learning Platform (ALP) Costs likely to increase March 24, 2016 UTFAB Update

The LC Discovery Process No clear front runner in this horse race Moving to a new system Disruptive and expensive, in time and $ Would not substantially improve the service Staying with Echo costs will go up, but likely not as presented to us earlier More changes in the licensing model New model includes server hardware and storage Could repurpose current costs for hardware/storage March 24, 2016 UTFAB Update

Recommendations As we discussed, stay the course with Echo for Fy17 Target a transition to cloud-based Echo, Summer 2017 Based on the need for capture, not ALP Estimated funding “gap” of $25K for FY18 New $1K appliances will make in-class capture more reasonable (work only with new platform) No restrictions on venues! Includes Active Learning Platform Integration work needed – this gives us time March 24, 2016 UTFAB Update

Echo360 estimated costs (FY18) - The Registered Student User (RSU) model 4,000 RSU ($20K/1000) $80,000 Unlimited disk Included 10,000 hours of streaming Streaming ($5K/10K hours) $50,000 Total (licensing + servers) $130K Current licensing + servers $105K Cost change +$25K March 24, 2016 UTFAB Update

Financials FY16 Funding Hardware/Software $59K Appliance replacements FY 15 Carry Forward ($2K) Total: $65.4K FY16 Expenditures $61.4K FY16 Balance $4K FY17 Funding - Proposed $62K Replacements $6K Less FY16 carry forward ($4K) Total FY17 request: $64K March 24, 2016 UTFAB Update

UTFAB Funding Criteria 1. Benefit as many students as possible Usage continues to grow 2. Ability to effectively utilize the fee Your decision. 3. Not funded by CFT For GA classrooms, correct. 4. Adherence to budget and accountability 5. Potential for direct student use Yes. 6. Effort, thought & clarity in the plan 7. Quantitative usage data Examples given. 8. Financial co-sponsorship 9. Central/distributed balance 10. Cost/benefit ratio March 24, 2016 UTFAB Update

Discussion! March 24, 2016 UTFAB Update