Microsoft Word

What is Microsoft Word? A full featured word processing program that allows you to create professional looking documents and revise them easily. Different type of documents you can make in Word: Letters, memos, resumes, labels, newsletters reports and so on.

Basic Skills in Word Lesson 1 Moving around in Word Typing Text Creating and formatting Paragraphs Bold, italic, aligning, underlining Displaying formatting marks Checking Grammar Inserting Graphics, resizing moving document to the file server. Zooming in zooming out Using the help system.

Basic Skills in Word Lesson 2 Creating a Research Paper (MLA Paper) Changing Margins Adjusting Line Spacing Indenting Paragraphs Creating Headers and Footnotes Inserting Page Numbers Applying a style to a footnote Using Word Count Creating an Alphabetical Word Citied Finding and replacing text Creating Hyper Links

MLA Requirements Doubled spaced 1 inch margins top, bottom, and sides First line of every paragraph indented Page number on top right hand side of page Name and course number on top of first page (left side) Parenthetical citations Alphabetical work citied Work cited paragraph second line indented

Tasks Not In the Book Creating tables Creating List, editing lists Creating and Updating a table of contents Tracking changes Wrapping text around images. Page/Section breaks

The Tool Bars Menu bar standard formatting Ruler Document window

A More Detailed View

The Different Layouts in Word Normal- Work in normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.) for typing, editing, and formatting text. Normal view shows text formatting but simplifies the layout of the page so that you can type and edit quickly. Print-This view is useful for editing headers and footers, for adjusting margins, and for working with columns and drawing objects. If you'd like to type and edit text in this view, you can save screen space by hiding white space at the top and bottom of the page. Web- In Web layout view, backgrounds are visible, text is wrapped to fit the window, and graphics are positioned just as they are in a Web browser.

Layouts Outline- Work in outline view (outline view: A view that shows the headings of a document indented to represent their level in the document's structure. You can also use outline view to work with master documents.) to look at the structure of a document and to move, copy, and reorganize text by dragging headings. In outline view, you can collapse a document to see only the main headings, or you can expand it to see all headings and even body text.

Viewing Modes Use viewing modes when you want to read or move around in a document. Reading Layout View To read a document with a minimum of eye strain and with tools optimized for reading, use reading layout view (reading layout view: A view that is designed for reading documents on a computer screen. The document is resized to fit the screen and most toolbars are removed, but commands are available for navigating, commenting, and looking up words.). Thumbnails Thumbnails are small renderings of each page in your document, displayed in a separate pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars.). Thumbnails give you a visual impression of the content of each page. You can click a thumbnail image to jump directly to a page. Document Map The Document Map (Document Map: A vertical pane along the left edge of the document window that displays an outline of the document's headings. You can use the Document Map to quickly move through a document and to keep track of your location in it.) is a separate pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars.) that displays a list of headings in the document. Use the Document Map to quickly navigate through the document and keep track of your location in it.

Previews Use previews to see what your document will look like in its published form. Web Page Preview In Web page preview (Web page preview: Displays the Web page in a Web browser.), you can see how your document will look in a Web browser. If your Web browser is not already running, Word starts it automatically. You can return to your document in Word at any time. Print Preview In print preview (print preview: A view of a document as it will appear when you print it.), you can display multiple pages of a document in a reduced size. In this view, you can see page breaks (page break: The point at which one page ends and another begins. Microsoft Word inserts an "automatic" (or soft) page break for you, or you can force a page break at a specific location by inserting a "manual" (or hard) page break.) and watermarks.

Tasks Not In the Book Creating tables Creating List, editing lists Creating and Updating a table of contents Tracking changes Wrapping text around images. Page/Section breaks

Tables To create a table choose Insert\table Choose the numbers of columns (left to right) and rows (top to bottom)

Lists Can be numbers/alphanumeric or bullets You can also right click on the list to modify the list type and its starting number/letter.

Creating an Table of Contents With this type of table of contents the page names and numbers can be updated with ease.

Creating an Table of Contents Top level titles should have Heading 1 style. Secondary titles should have Heading 2 style. Go to your title page and choose Insert\Reference\Index and tables\Table of Contents. To update the table right click and choose update field.

Change Tracking in a Multi User Environment Used to track changes made to a document by either your self or in a group setting. A great way for someone to review your document and make changes, but you still have the option to accept or reject the change.

How to Turn Tracking Changes?

The Tracking Changes Tool Bar Add a comment reject accept highlighter Display option Move to The next change Review pane Display option

Wrapping Text Around Images

Wrapping Text Around Images Choose the appropriate layout

Wrapping Text Around Images

Inserting Columns and Using Breaks

Resources Scsite.com/wd2003/learn http://office.microsoft.com/en-us/FX010857991033.aspx http://www.microsoft.com/office/word/prodinfo/overview.mspx www.openoffice.org http://www.writely.com

Office 2007- Main Design Features The Ribbon- The traditional menus and toolbars have been replaced by the Ribbon — a new device that presents commands organized into a set of tabs. The tabs on the Ribbon display the commands that are most relevant for each of the task areas in the applications. For example, in Office Word 2007, the tabs group commands for activities such as inserting objects like pictures and tables, doing page layout, working with references, doing mailings, and reviewing.

Microsoft Office button Microsoft Office applications lacked a single central location where a user can see all of these capabilities in one place. File-level features were mixed in with authoring features. The new UI brings together the capabilities of the Microsoft Office system into a single entry point in the UI: the Microsoft Office Button. This offers two major advantages. First, it helps users find these valuable features. Second, it simplifies the core authoring scenarios by allowing the Ribbon to focus on creating great documents.

Contextual tabs Certain sets of commands are only relevant when objects of a particular type are being edited. For example, the commands for editing a chart are not relevant until a chart appears in a spreadsheet and the user is focusing on modifying it. In current versions of Microsoft Office applications, these commands can be difficult to find. In Office Excel 2007, clicking on a chart causes a contextual tab to appear with commands used for chart editing. Contextual tabs only appear when they are needed and make it much easier to find and use the commands needed for the operation at hand.

Galleries Galleries are at the heart of the redesigned applications. Galleries provide users with a set of clear results to choose from when working on their document, spreadsheet, presentation, or Access database. By presenting a simple set of potential results, rather than a complex dialog box with numerous options, Galleries simplify the process of producing professional looking work.

Live Preview Live Preview is a new technology that shows the results of applying an editing or formatting change as the user moves the pointer over the results presented in a Gallery.

Home- Contains most the icons found on the standard tool bar in 2003. Word 2007 Home- Contains most the icons found on the standard tool bar in 2003.

Insert- Contains all the options to insert graphics and objects.

Page Layout- Contains all the options for the design of your page and spacing.

References- Contains the options to insert citations, references, and create a table of contents.

Mailing- Contains options to create envelopes, mailing lists and so on.

Review- Contains options to run spelling and grammar checks, and track changes.

View- Contains the options to view your document in different modes and previews.

Preview Feature- shows the preview of the change before actually finalizing the change

Microsoft Office button