Delivering Apprenticeships yourselves

Why deliver apprenticeships? The main drivers for wanting to deliver apprenticeships themselves are: Quality Control Monetary Lack of existing provision The main drivers for trusts wanting to deliver apprenticeships are: Quality Control – The trusts are not convinced that training providers can deliver this apprenticeship training to the level that trusts demand or can deliver internally. Monetary – Under the apprenticeship levy the money is agreed with a training provider to deliver apprenticeship and then paid out of the levy. If the trust is that training provider at least the money will remain within the NHS and make it more cost effective allowing a business case for resources. Lack of existing provision – Either due to its specialist nature, the reliance on in-house learning or because of the historical low take up of apprenticeships across the NHS there are in some cases no appropriate training provider offering the required apprenticeships.

Common Challenges “It is not our core business” “No prior experience of qualification delivery or of being an approved assessment centre” “It is not our core business” Whilst this is fundamentally true and the delivery of apprenticeships is currently non-existent in the trusts of North West London, the recruitment and training of staff is a business critical function within trusts. If we think of apprenticeships in terms of recruiting and training up staff then it makes sense to want to deliver it themselves. The new apprenticeship standards and systems are designed to encourage employers to deliver their own excellent training courses under the umbrella of apprenticeships.   “No prior experience of qualification delivery or of being an approved assessment centre” Under the old apprenticeship frameworks this would have indeed posed a problem but under the new apprenticeship standards there is a lot more scope for engagement but more importantly some of the early emerging new standards are not including a qualification as a requirement. They are identifying qualifications as recommendations but not as requirements. In these cases it negates the need to become an approved assessment centre as you would not have to offer a qualification as part of the training. The new apprenticeship delivery model is flexible with the only mandatory elements being On programme training and assessment (with a qualification being the exception rather than the rule) – this could be delivered as part of internal training and assessment processes English and maths functional skills – funding for this comes out of another government funding pot rather than the levy and therefore it would make sense to utilise existing training experts to deliver this and draw down the funding independently to pay for it End-point assessment by an independent approved assessment organisation – independence means you cannot deliver the training and undertake the end point assessments so you have to use an external assessment organisation (these are likely to be City & Guilds, Pearson Edexcel, Future Quals, CACHE etc.) and are funded to do so. See handouts that can be given out on the differences of delivering under the old and new system

Possible starting points Healthcare Support Worker Apprenticeship Level 2 Leadership and Management Apprenticeships Level 5 Business Administration Apprenticeships Level 2 and 3 HE/FE – Learning Mentor Apprenticeship Level 3 Training programmes that you currently deliver The following are examples of some new apprenticeships that could be delivered without being an assessment centre and having to provide qualifications   Healthcare Support Worker Apprenticeship Level 2 The only explicit part of this apprenticeship within the training is the achievement of the Care Certificate and all trusts deliver this in-house. This alongside the trusts normal training for their HCSWs is enough for the delivery and then the end point assessment will determine whether they have passed the apprenticeship or not. Trusts have large numbers of HCSWs to make resourcing this in advance worthwhile. GP Federations or CCGs might consider delivering this as well for HCAs Leadership and Management Apprenticeships Level 5 This apprenticeship would be perfectly suited to a whole range of staff, general managers, ward managers and clinical leadership in ‘team leads’ and the new standard recommends a qualification rather than requires one. A trusts in-house management training programme will probably meet the training requirements and on the successful completion of the apprenticeship the individual qualifies for membership of The Institute of Leadership and Management and/or The Chartered Management Institute. Business Administration Apprenticeships Level 2 and 3 Despite not being published yet early indications of these apprenticeships implies that there will be no qualification within this apprenticeship and it will allow in-house training for the training and assessment part of the apprenticeship. With large numbers of administrators within trusts this would be more than worthwhile delivering internally. Again with the number of receptionists in practices GP Federation or CCGs might consider this approach HE/FE – Learning Mentor Apprenticeship Level 3 The person leading this trailblazer has a background in nursing and whilst it is generic for mentors in any industry she is aware of the NMC standards to support learning and assessment in practice. The only element that is compulsory is that apprentices must achieve Level 1 Safeguarding. This is usually part of the mandatory training within trusts anyway so should be easy to deliver. They recommend a qualification that is recognised by employers but it is not a requirement. As trusts have to have nurses meet the NMC standard to mentor student nurses and pay for the preparation in mentorship qualification externally this would seem to be a perfect opportunity to use the apprenticeship funding to deliver this apprenticeship and get the preparation of mentorship qualification paid out of the apprenticeship levy whilst delivering this apprenticeship internally. Training programmes that you currently deliver Another starting point might well be looking at your current internal training delivery or qualifications that you already deliver. If you already deliver this anyway then it would be worth exploring converting this to an apprenticeship

Apprenticeship Delivery Digital Apprenticeship Service Skills Funding Agency (SFA) Approval status Recruit apprentices Data and compliance Ofsted Quality Control Employer Provider ROATP Register Quality Control Training, on-going assessment, reviewing progress Awarding Organisations You will have to click on each stage to progress The employer provider will firstly have to register and apply with the Register of Apprenticeship Training Providers (ROATP) – more about what that entails on a future slide Once your application is successful and you are approved your details will appear on the digital apprenticeship service, which an online one stop shop that holds your levy account payments The digital apprenticeship service can also be used to advertise and recruit apprentices from. Once the apprenticeship starts you will be able to draw down the funding from the digital apprenticeship service for the delivery On a monthly basis information and data will have to be uploaded At the end of the apprenticeship you will have to use an assessment organisation to undertake the end point assessment for the apprentice to achieve There are three organisations that will be monitoring quality Skills Funding Agency (SFA) – they will monitor compliancy of the data provided and the funding spent Ofsted – will inspect the quality of training and the learner experience Awarding organisations – if you are delivering qualifications as well the awarding organisations will monitor the quality of the assessment processes and the administration of those qualifications Assessment Organisation Apprentice End point assessment

Possible resources required Data inputters Quality assurance Qualified trainers Assessors/ Internal Verifiers Reviewing Progress Administration Data inputting – Someone will need to administer the Digital Apprenticeship Service and input the data. ILR systems (still to be determined) will need to be inputted Quality assurance - Review and grade the quality of delivery – in line with Ofsted Ensuring compliance – this is related to above and ensuring all paperwork meets the needs of the SFA/Ofsted/awarding bodies (If required) Qualified trainers - working towards PTTLS Assessors and internal verifiers (if there is a qualification within the apprenticeship) Review of progress every 8-12 weeks – between apprentice, line manager and reviewer – could be the assessor if you are delivering qualifications Chase progression and achievement – to ensure timely success rates

Register of Apprenticeship Training Providers (ROATP) Due diligence test Financial health test Quality, capacity and capability tests Applicants must pass all three of the tests to be included on the RoATP. Due diligence test Information will be collected about the legal status of the organisation, their directors and senior leaders. This will all be verified. They will also collect compliance with legislative regulations (Health and Safety policies etc.) Financial Health Test This is the most stringent test, fortunately as a public sector organisation the hospital trusts are exempt, although your financial director will probably have to sign off the exemption Quality, capacity and capability tests They are proposing that you identify your apprenticeship training delivery model , including recruitment, off-the job training and on-programme assessment Internal management and delivery arrangements, including staff CPD knowledge, skills and experience of working with employers of differing sizes prior experience expertise of leaders and staff Management Information and data management arrangements, including data security

Appetite for collaborative approach? 11 trusts in North West London 11 procurement processes Cohort not large enough individually to run possible apprenticeship programmes Another trust could run it better than us 11 different awarding body statuses if delivering qualifications 11 different resources required Even more if you consider CCGs of GP Federation 11 trusts in North West London 11 procurement processes – if need to procured outside support as well Cohort not large enough individually to run possible apprenticeship programmes – may only need to train 2 apprentices in a given subject area which is not financially viable but across the region there is 15-20 which does make it viable Another trust could run it better than us – if knew another trust which specialises in that subject area were delivering there would be no point in delivering for yourselves 11 different awarding body statuses if delivering qualifications – if had to deliver qualifications as well you would have to be an approved assessment centre. This could result in having the 11 trusts are registered as an assessment centre, having to jump through al of the quality control hoops. Alternatively one trust could jump through those hoops or already be one and the rest become satellites of it 11 different resources required – as already mentioned there will be resources needed ..now times by 11 rather than pooling and sharing Even more if you consider CCGs of GP Federation