Washington College Student Government Association How to use Washington College Student Government Association

Why use Presence? Increase Student Engagement and Leadership Free and Easy Advertisements Understand and Improve Retention Collect data to better understand and affect student participation. Advertise through modern web tools. Advertisements that don’t require an email to be sent out to samp Discover behavior patterns and trends to create actionable insight and inform involvement offerings

What the sga needs from you! Constant up to date list of officers of your executive committees/board This allows us to know who should have admin access to your clubs or organizations on campus. Each club president is given access to his or her organization’s page as an “organization administrator.” Organization Administrators have the access to their entire clubs account of Presence Create events Edit Members ETC.

Admin Login College Username (i.e. jdoe2) College Password Website: https://auth.presence.io/account/login

Search Your Organization DISCLAIMER: They will not have the option “Create User” - They will have two options: Create Event or Form - Once you log in, you will be directed to the above page, click “Manage” then “Organizations”.  Upon doing so, simply search for your organization in the search bar.

Search Your Organization (cont.) - Once you type in your organization the title of your organization and then your organization will pop up on next screen.

Your Main Page To edit your group’s page, simply click on the red pencil icon in the top right corner. This is how you will continue to update your group’s information and upcoming meetings, events, etc. The SGA will conduct mandatory training sessions at the beginning of the semester for club presidents

How to Access Your Roster ”Click” on the ROSTER button

Your Roster

Your Roster How to Add Members Click on the Red Circle with the plus sign Click on the Red circle with the Plus Sign (+)

Your Roster Type the members name or email - After you Search, you should have button that adds them to your organization.

Your Roster Your Members List

Your Roster How to make You members Officers Or Deactivate Click on the Grey Pencil beside their name

Your Roster How to make You members Officers Or Deactivate - A pop up will appear with the members name. To remove them as a member of your club.

Your Roster How to make You members Officers Or Deactivate - Click on the grey triangle beside the Member Positon To change their Role within the Organization.

Your Roster How to make You members Officers Or Deactivate Click on the desired position Select the positon you would like to give them.

Your Roster How to make You members Officers Or Deactivate - Click Save to save

Your Roster

How to Create an Event ”Click” on the Dashboard button DISCLAIMER: They will not have the option “Create User” - They will have two options: Create Event or Form ”Click” on the Dashboard button

How to Create an Event ”Click” on the Create Event button DISCLAIMER: They will not have the option “Create User” - They will have two options: Create Event or Form ”Click” on the Create Event button

Fill out all the empty fields How to Create an Event Fill out all the empty fields

How to Create an Event

How to Create an Event

How to Create an Event Check these boxes for the visability of the event.

How to Create an Event Once all filled out, click the button at the top of the screen to submit f or approval!

How to Create an Event Once all filled out, click the button at the top of the screen to submit f or approval!

How to Create an Event Once the event is Approved, you will Use the circled code To check in your Attendees.

How to Access Your Documents ”Click” on the DOCUMENTS button

Your Documents

Your Documents How to add Documents Click on the Red Circle with the plus sign -

Your Documents How to add Documents Fill out the Title & Description

Your Documents How to add Documents Decide who should have access to the Document Public: Open to everyone on campus. The document is on the WC Presence website that everyone is able to see when open events on campus is. Ex. Budget Guidelines for Campus Clubs Members: Only the listed Members can see documents Ex. A Clubs By-Laws are posted. Officers: Only the listed officers can see the documents Ex. E-Board Minutes

Your Documents How to add Documents Click on the Upload Button

Your Documents How to add Documents Upload Document

Your Documents How to add Documents Save Document

Your Documents

Your Documents How to Edit, Download, or Delete a Document Click on the 3 Dot Button

Questions? Email the Vice President, Brandon Gross bgross2@washcoll.edu about anything regarding Presence. Stop by the SGA office to meet with the Director of Communications and Office Management, Breanna Caruso, or the Vice President. We would be more than happy to meet with you!