PROOFREADING What’s it all about?

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Presentation transcript:

PROOFREADING What’s it all about? Prepared by Pat Crawford for the Sunset Jr. High Business Department

Introduction In this lesson you will learn: What proofreading is Who does proofreading Why proofreading is done How proofreading is done Commonly used proofreading marks

Introduction (Cont.) After this lesson you will be able to Proofread a document and apply appropriate proofreading marks Correctly key a document that has proofreading marks applied to it Accurately identify common proofreading marks

All About Proofreading Proofreading is checking copy for Accuracy Spelling, grammar, punctuation, etc. Impression Tense, tone, intent Professionalism Overall appearance, clarity, conciseness

Who Proofreads and Why Authors (You and I) Business professionals Ensure accuracy Prevent giving a bad impression Help put best foot forward Business professionals Ensure the message is clear, concise, and accurate Give the reader a good impression of the company Ensure proper response and avoid legal issues

How Do You Proofread Prepare for the task Read for understanding Clear your work area Remove distractions Read for understanding Ask yourself what the author’s intent is Does the correspondence make sense Are there spelling or punctuation errors Does it flow smoothly Read before changing content

Common Proofreading Marks

Proofreading Links http://www.inkwelleditorial.com/proofreaders_marks.htm http://www.m-w.com/mw/table/proofrea.htm http://www.colorado.edu/Publications/styleguide/symbols.html