Microsoft Word 2010 Lesson 6 – Part 2 Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Learning Objectives Understand templates 1 Understand templates 2 Create a new document from a template 3 Work with template elements 4 Create a custom template 5 Use a custom template Students will be able to do the following on completion of this lesson. Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Explain that Word 2010 enables the user to create custom templates Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Important questions to answer PRIOR to creating a template: Determine the intended audience Create templates that are easy to use Make sure the template is technically accurate (i.e. correct calculations & functional macros Spell & Grammar check Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Demonstrate how to create a template from a new blank document Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Explain: saving the template in the default template location will enable the template to be applied after a new document is opened Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Explain & Demo: the ability to protect a template from user changes Go to File, Info, Permissions Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

This shows all your “protect document” options Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

MARK AS FINAL When a document is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the document becomes read-only. The Mark as Final command helps you communicate that you are sharing a completed version of a document. It also helps prevent reviewers or readers from making inadvertent changes to the document. Information from: Word Help Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

ENCRYPT with PASSWORD When you select Encrypt with Password, the Encrypt Document dialog appears. In the Password box, type a password. Important: Microsoft cannot retrieve lost or forgotten passwords, so keep a list of your passwords and corresponding file names in a safe place. Information from: Word Help Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

RESTRICT EDITING When you select Restrict Editing three options appear: Formatting restrictions: this reduces formatting options, preserving a look and feel. Click Settings to select which style are allowed. Editing restrictions: you control how the file can be edited or you can disable editing. Click Exceptions or More users to control those who can edit. Start enforcement – Click Yes, Start Enforcing Protection to select password protection or user authentication. In addition, you can click Restrict permission to add or remove editors who will have restricted permissions Information from: Word Help Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

DIGITAL SIGNATURE Digital signatures authenticate digital information such as documents, e-mail messages, and macros by using computer cryptography. Digital signatures are created by typing a signature or by using an image of a signature to establish authenticity, integrity, and non-repudiation. See the link at the end of this topic to learn more about digital signatures. Information from: Word Help

Now it is time for you to practice. Please complete the following: Word Lesson 6, Exercise 1 Word Lesson 6, Project 1 Quia: “MSITA Lesson 6” http://www.quia.com/rr/788531.html Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.