FISCAL POLICIES COMMITTEE Fall 2016 Senate Update 15-16 Committee: Catherine Burriss & Marie Francois co-chairs, Kathryn Leonard, Janet Pinkley, Bryan Tomlin, Chuck Weis 16-17 Committee: Catherine Burriss & Marie Francois co-chairs, Dennis Downey, Kathryn Leonard, Priscilla Liang, Janet Pinkley, Chuck Weis

Working Recommendations FPC 15-16 With minimal new revenues allocated FY16/17, FPC focused energies on evaluating overall budget process and formulating recommendations to update process to serve needs of growing institution.    Long Term Recommendations Campus Structural Changes Access to Revenues AND Expenditures University-wide Budgeting “One Campus” Approach Budgeting within historical context Immediate Recommendations Streamlining FPC operations

Campus Structural Changes As we adjust to new leadership, institute different model at the top:  something along the lines of an Executive VP of Academic Affairs/Provost, with oversight over entire budget.  A first among equals model. Update: Current search is for “Provost” (President Beck dropped VP from title) Support senate resolution for Senate Chair on Cabinet Faculty representative involved with budget process decisions in Finance and Administration, or other mechanism to allow timely faculty input on budget processes

Access to Revenues AND Expenditures Without multi-year comparisons and University-wide planning we are unable to establish patterns of growth across campus or have an accurate picture of priorities of operational need of University as a whole. In order to fulfill FPC charge, need access to key information that can only be examined through evaluation of previous years’ closed out budgets that include detailed revenues and expenditures.   We are requesting a plan from the Strategic Resource Planning Committee and Business & Finance on how this revenue and expenditure information can be accessed by the Fiscal Policies Committee.

University-Wide, “One Campus” Approach FPC recommends collaborative effort with Strategic Resource Planning Committee to create a budget environment decentralized by division and shift to multi-year budgeting with University-wide prioritization. Identify opportunities for sharing commonly needed resources across divisions and promoting collaborative efforts. Examine new position requests University-wide to avoid duplications, share positions across divisions when feasible, and institute multi-year hiring plans for staff, faculty and MPPs. Increase efficiencies, eliminate outdated practices, and streamline regular processes Encourage consistent budget practices throughout the University Move necessary recurring expenses being covered repeatedly by temporary funding into permanent budget. Provide stable and sustainable budgets for existing areas before pursuing new initiatives that require general funds.

Budgeting within historic context To increase accountability for budget requests, FPC recommends that part of the budget request process for the fiscal year include a detailed (not overall) account of where last year’s new funds are being allocated and how they were utilized at the Division to ensure that they align with the previous year’s request. Update: Meeting 10/21 with Missy Jarnagin Expenditures not explicitly required in Budget Instructions for AY17-18 cycle. BUT eager to help, create reports with multi-year comparisons for FPC and divisions as they draft budget requests.

Immediate Recommendations Distinction of Funding Sources: general fund? Self- sustaining? Student fees? Postpone New GF Initiatives until University shifts to “One Campus” approach, stabilizes funds for existing areas, and new administration is in place. Additional Accountability into the resource allocation process for areas charged with securing money for the University Update: HSI Initiatives now SASEI within Provost’s office

Streamlining FPC operations Develop a committee timeline based on campus budget timeline for meetings with administrators, reports to Senate, recommendations to the Provost and President Determine a process for engaging in budget activities that take place during summer Develop a standard archiving system to provide continuity and memory as committee membership changes Develop a process for annually reviewing budget practices on other CSU campuses

This year so far . . . FPC met with Interim Provost regarding allocations of roll- over from FY15-16 budget and new one-time “student success” money from Chancellor’s Office Graduation Initiative 2025 – new funding model coming, switch from input seat time/FTEs model to outcomes model FPC chairs attending Strategic Resource Planning Committee and Presidential Planning and Policy Council meetings. 17-18 Budget Cycle starting soon