Presented by: Texas CTO Council Bond Planning, Rollout and Management Presented by: Texas CTO Council June 22-23, 2017

Presenters Dianne Borreson, Chief Technology Officer Hays Consolidated Independent School District Karen Fuller, Sr. Manager IT - Network Engineering Consulting with Districts Across the Nation John Crumbley, Director of Information Services Cypress Fairbanks Independent School District

Bond Planning, Rollout and Management DEVELOPING A TECHNOLOGY ROADMAP

Cypres Vision: LEAD Quick Statistics 17,000+ employees 115,000+ students 200 square miles 100+ schools and service centers Northwest side of Houston Top performing district in academic and financial performance 3rd largest district in the state and 22nd in the nation

Designing a Network to Enabling Digital Transformation Our Challenge: How to implement a network that is reliable, secure, and cost-effective meeting student learning needs and helping to prepare them to be 21st Century Global Leaders

Designing a Network to Enabling Digital Transformation What Do We Need To Do? How Long Does It Take? Where Do We Start? How Do You Prepare? How Much Does it Cost? What Are the Enablers for Success? How Do You Sustain?

First: Conduct Needs Assessment 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec Existing Conditions Why Can’t I Upload My Homework to Google Docs? Not enough power Not enough network bandwidth Unsecure wireless network Outdated network electronics

Just a Sample: Portable Air Conditioners 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2015 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec Existing Conditions

Strategic Planning: Stakeholder Focus 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec Technology Long Range Committee

Needs Assessment Findings 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec Technology Needs: Need 1 – Increase the frequency and level of utilization of technology Need 2 – Increase the level of professional development Need 3 – Provide administrative leadership and support for teachers in the use of technology Need 4 – Update and enhance CFISD’s technology infrastructure

Articulate Recommendations 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec

Use Simple Analogies Future of Education 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec Future of Education “We need to prepare students for THEIR future not OURS.” Ian Jukes, Educator and Futurist

Make Recommendations Total for Technology $217,256,055 2013 2014 2015 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2015 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec Instructional Technology Recommendation Estimated Cost Upgrade Standard Classroom Technology $93,243,466 Upgrade Student Mobile Technology $8,269,076 Upgrade High School Labs - CTE, USH, etc. $4,795,938 Upgrade Library Technology $3,238,058 Upgrade Special Campuses $1,931,724 Install Instructional Technology in New Campuses $14,674,615 Upgrade Other Technology - ISC Labs $711,964 Total for Instructional Technology $126,864,841 Technology Services Recommendations Install High Speed Wireless Access Infrastructure $12,934,270 Install Network Electronics Infrastructure $28,689,853 Upgrade Connectivity, Power, and Air Conditioning $9,640,013 Upgrade the Data Center and Infrastructure $10,148,660 Upgrade Staff ‘s Technology and Telephone Systems $19,749,725 Install Technology Infrastructure in New Schools $3,315,248 Design Contingency $5,913,444 Total for Technology Services $90,391,214 Total for Technology $217,256,055

Seek Funding 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2015 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec

The Bond Passed – Now What? 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec How do we work in a real- time instructional environment? How do we sustain our base level of services and implement the technology infrastructure at the same time? How do we ensure ZERO network and Internet down-time?

Enablers for Success

1. Build for the Future Multiple paths to the Internet 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec Multiple paths to the Internet Two or more data centers and/or cloud based services Design the network as a ring with no single points of failure Plan for as much bandwidth as possible Support for BYOT with 1:1 to 1:3-5 devices with high density WiFi demand Secure the network at a separate Tier 4 co-location facility with an Internet Point of Presence (POP)

2. Set Clear Design Requirements 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec Increased reliability - More devices on the network Category of Users District Wireless Device Allocation District Wireless Device Totals BYOT Wireless Devices Wireless Device Totals Visitor Wireless Devices District Wired Devices Elementary School Student 0.5 30,382 1 60,763 15,191 31,535 Middle School Student 14,374 2 57,494 7,187 19,436 High School Student 19,060 3 114,362 9,530 32,747 Staff and Teachers 29,468 44,202 3,684 3,110 Totals 93,284 276,822 35,591 86,828 Total Wireless Devices 405,697 Total Wired Devices 86,828 Total Devices on the Network 492,525

3. Select Strategic Partnerships 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2015 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec

4. Secure The Network CoLocation Wireless Traffic Content Filtering 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2015 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec CoLocation Wireless Traffic Content Filtering CoLocation Wireless Traffic Student BYOT Filtering CoLocation All Traffic Mission Critical Systems CoLocation Network Access District All Traffic Content Filtering District All Traffic Mission Critical Systems

5. Think HUGE With Cloud Computing 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec Multiple paths to the Internet Two or more data centers and/or cloud based services Design the network as a ring with no single points of failure Scalable bandwidth Secure the network at a separate 1st Internet Service Provider 2nd Internet Service Provider Tier 4 co-location facility with an Internet Point of Presence CoLocation Data Center District Data Center Connected Data Center 3 and 4 with up to 100 Gbps Wavelength Connectivity and two additional dedicated 10 Gbps Connections

Large Venue Arena Coverage High School Outdoor Coverage 5. Think HUGE (Example) Expanding Service To The Next Level Large Venue Arena Coverage High School Outdoor Coverage

6. Manage Costs and Be Accountable 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec

7. Plan Strategically and Align Goals 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2015 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec District Improvement Plan (DIP) Technology Services DIP for 2016 Technology Services 2016 Performance Goals District Improvement Plan (DIP) Strategies Strengths Areas of Need Formative Review of Technology Services DIP

8. Commit To Being 100% Transparent 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2015 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec

9. Communicate Daily Status 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2015 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec

10. Build A World-Class Team 2013 2014 2015 2016 JanFeb May Aug Oct Jan FebJun Aug Oct Jan Mar Jun Aug Dec 2017 2018 2019 2020 Aug Oct

Recognize Staff 2013 2014 2015 JanFeb May Aug Oct Jan FebJun Aug Oct 2015 2016 2017 2018 2019 2020 Aug Oct Jan Mar Jun Aug Dec

Questions cfisd-technologyservices.net