Donna Soares RN, CDE, CDOE, CVDOE Nurse care manager

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Presentation transcript:

Transitions of Care A Team Based Approach Care Transformation Collaborative of R.I. Donna Soares RN, CDE, CDOE, CVDOE Nurse care manager University Family Medicine

Definition of Transitions of Care Patient movement from one facility to another Hospital to home, SNF to home, Hospital to rehab etc.

Currently in Rhode Island Realization of high re-admission rates in our state Many missing pieces in TOC process eg. Don’t always receive reports from hospitals re: patient updates etc.

Before we Started Where do we begin? What do we want to accomplish? Assess entire process – admission, pre- discharge, discharge, accessing medical records Assess current internal TOC process flow, then turn to external areas

What We Did: Analyzed existing TOC process via process mapping sessions Involved entire team in workflow development and implementation Made NCM aware of all inpatient admissions Attempt to streamline TOC reports from multiple payers and CurrentCare (Direct Alerts) MAs are starting point- They notify the NCM as they track faxes, Current care. They inform NCM of where the patient was. NCM gets payer reports, but don’t always find them helpful. We know our patients. Provider notified of patient discharge by NCM Med secretaries do follow up appointments. Calls from families informing them of patient admission. Process developed to inform entire team of this. Need to gather all info in advance of patient appointment.

What We Did: Review payer reports – not always reliable Fine tuned entire process through messaging in the EHR Analyzed communication process amongst team (Secretaries and Medical Assistants) for TOC Identified and implemented opportunities via process mapping

Things to Consider Available resources Health care resources Patient discharge needs Available resources Health care resources Community resources Continuity of care needs Behavioral health All these are handled by hospital d/c planner prior to hospital d/c.

Patient Example 41 y/o male with muscular dystrophy fell at home on 3/24/2015. Went to KCMH ER. DX – distal clavicle fracture. 83 y/o grandmother is patient’s caretaker. She called our office on 3/25/2015 to schedule follow-up for him here. She was given an appointment for him for 3/30/2015. With our process, I was notified of the upcoming appointment before I had notification of ER visit. I contacted patient’s grandmother and was able to facilitate an appointment with orthopedic for 3/27/2015.

Results: NCM is not a solo sport Team involvement is key with the TOC process PCP needs to be coordinator for TOC Developed at a glance identification of high risk patients in EHR Eliminated much of paper trail

Results: Dynamic and fluid process Smoother TOC for our patients Efficiencies gained with workflow redesign Re-evaluate our re-admission rates

Moving Forward Seamless TOC for the patient, for practice staff Improved communication with all players in the state Foster partnerships with hospital discharge planning staff and NCM Involve specialists Ongoing meetings with Healthcentric Advisors – involving representation from all healthcare arenas (hospitals, SNF’s, home care) Improved data from payors (timely and actionable) Triple Aim lower healthcare costs, improved satisfaction / experience of care, improved care across the population)

Questions? Thank you! Resources: http://www.dea.ri.gov/Pocket%20Manual/2014%20Pocket%20Manual- November%205,%202014.pdf http://www.pcpci.org/ http://www.safetynetmedicalhome.org