Very Important Information Collector’s Badges & Cash Books ADRA Annual Appeal 2017 Very Important Information Collector’s Badges & Cash Books Don’t forget to smile 

Collector's Badge - Front ADRA Agent to enter these details for each collector FRONT Keep Smiling 

Collector's Badge - Back Collector to sign here Confidence now girrrl 

Collector’s Badge Front MUST be completed by ADRA agent Collection region MUST be shown Collector MUST sign on the back where indicated NOT valid unless signed Photograph is optional Must ALWAYS be carried by Collector when collecting Smile a while and give your face a rest, raise your hand to the One you love the best….

Cash Books Green: Door to door Red: Other annual appeal income Carbon copy pages for receipting (use thick paper to avoid tracing to other pages) Goes with green paying in booklet (for CAF paying in slips) Red: Other annual appeal income Examples – home tins, donations and sponsorships Goes with red paying in booklet (for HSBC paying in slips) Green Red You can do this ….

Green Door to Door Cashbook Instructions Step by step instructions for completion Read carefully before completing Double-check if unsure Use checklist provided at back of book Ask local Pastor to sign declaration at the end Submit to ADRA-UK before 31st May For God’s glory and His alone

Enter Collector’s name here and on tin wrapper. Enter tin number as you issue the tin to collector Enter Collector’s ID Badge number here (per slide 2) Page total to carry forward to summary page at the end Enter date on which tin is returned to you Every door to door tin issued to a Collector MUST BE labelled using a tin wrapper and recorded in this cashbook. Keep going

Door to Door Cashbook Completion Collector returns tin Open tin and count the cash with an independent witness (not a relative) In GREEN book, record the: Amount collected from that tin Date when tin was returned to you Total collected from each page Nearly there

The carbon copy at the back is a receipt to be given to the Collector Please detach this and give it to each Collector for their own records Don’t forget to smile

Door to Door Bank Paying in Slips The GREEN paying-in book (CAF) is for depositing ALL monies collected door to door. Paying in booklet contains three slips for Door to door collections. Complete the paying-in slips and take the cash to your nearest HSBC branch The paying-in slips are for “CAF Bank” but should still be deposited at HSBC bank Please DO NOT USE over the counter paying in slips from HSBC. If you need additional paying in slips, please ask us and we will be happy to provide you with the correct ones. Keep smiling

Door to Door Cashbook Funds Collected - the total funds from each page should be entered here and totalled Your details - please enter your church, your name, telephone number, email address and Pastor’s name. Paid into HSBC - record the date and amounts paid into the bank, then attach the counterfoil to this page. The total banked MUST equal the total collected. Certification- after double checking the book, the Agent together with the church Pastor MUST sign and return the cashbook to the ADRA office before the 31 May 2017. Almost done

These two must agree Nearly there

Final checklist All done

Red Cash Book Donations & Sponsorships All funds raised from home tins, donations and sponsorship MUST be recorded in the red cash book Fill in all the information on the front cover Name of church is important Now onto this part

Red Cash Book - Donations & Sponsorship Instructions Gives a breakdown of each section of the cashbook Gives CLEAR instructions on how each section should be completed Read carefully before starting to complete the cash book Double-check if unsure You’re doing a great job

Red Cash Book – Donations & Sponsorships Use pages 3 - 6 to record all donations/sponsorships Record donations as they come in Indicate whether or not donor wants us to claim Gift Aid Important – for Gift Aid claims we need full names and addresses of Donors Receipts Use small receipt book with carbon copy pages OR; Pre-numbered detachable strips from donation envelopes Sum up amounts per page and transfer to page 7 You’re good at this

Red Cash Book – Donations & Sponsorships Enter the date of donation, donor’s name, receipt number (from small receipt book/donation envelope) and amount in the appropriate columns If Gift Aid is to be claimed on a donation, tick or place Y in the “Gift Aid” Column next to the donation You also need to ensure that the donor has entered their personal details (Full name and Address) in full on the donation envelope – without this, we cannot claim Gift Aid Confidence now

Red Cash Book – Donations & Sponsorships Totals from donations or sponsorships must be recorded separately at the bottom of the each page Page totals must be copied to the “Total Raised” section on page 7 ALL money MUST always be counted with an independent witness who is not a family member Yes, that’s it

Red Cash Book – Gift Aid Envelopes with Personal Donations Open each envelope and enter the amount donated under “Donations” in red book pages 3 - 6 Tick the Gift Aid column or enter ‘Y’ in red cash book Check that the donor’s name, home address, donation amount and date are correctly entered on the envelope Bank the money using HSBC slip from red paying in booklet Return empty envelope with the red and green cash books to enable ADRA to claim Gift Aid Keep smiling

Cash Book – Notes Any monies raised in home tins are treated as donations in red book pages 3 – 6 and can be gift aided as long as full name and address of donor is given to ADRA-UK Monies raised from children’s books are recorded as sponsorships Receipts: Use receipt numbers from the donation envelope stub as your receipt number in the cashbook OR; For any other income, a receipt should be issued from the small receipt book with carbon copy pages Getting there

Receipt Book Each receipt is pre-numbered and has a carbonised duplicate A receipt MUST be issued for all non door to door money Receipt number should be shown against the amount in the red cash book Keep smiling

Red Paying in Slips – Donations and Sponsorships Red paying-in booklet is for depositing donations or sponsorship funds You will be issued at least three HSBC paying in slips Complete the paying-in slips and take the cash to your nearest HSBC bank Please DO NOT USE over the counter paying in slips. Additional paying in slips can be requested from ADRA-UK Keep going

Red Cash Book – Cash Recorded & Banked (Page 7) The total from page 3 – 6 must be recorded under “Total Raised” Each bank deposit MUST be shown under “Bank Deposits” “Total Raised” MUST equal “Total Deposited” Nearly there

Cash Book – Certification When all transactions have been finalised, the cash book MUST BE signed and certified by the local ADRA Agent and Pastor The red and green cash books together with all paying in slips, receipt books and Gift Aid envelopes, MUST be returned to the ADRA-UK office by 31 May 2017 Important to adhere to deadline as we are subject to external scrutiny i.e. audit Well done 

ADRA Annual Appeal 2017 Questions ? Don’t forget to smile 