CONTRACT WITH LAZ PARKING FOR MANAGEMENT, OPERATION & MAINTENANCE OF PASEO, MARENGO, LOS ROBLES, HOLLY, DEL MAR, SCHOOLHOUSE, DELACEY & MARRIOTT PARKING GARAGES IN AMOUNT NOT TO EXCEED $9,373,284 FOR 3-YEAR TERM, OPTION FOR 2 ADD’L ONE-YEAR TERMS October 23, 2017 Item # 10

Recommendation Find this action exempt under CEQA as it only applies to projects that may have an effect on the environment; and Authorize City Manager to enter into contract, based on competitive selection process pursuant to PMC Section 4.08.047, with LAZ Parking for management of Paseo, Marengo, Los Robles, Holly, Del Mar, Schoolhouse, DeLacey & Marriott parking garages for amount not to exceed $9,373,284 for 3 years, with option for 2 additional one-year terms at the discretion of City Manager. If all options exercised, 5 year total $15,622,140

Background July 24, 2017 DOT recommended award of parking contract to LAZ Parking City Council expressed concern with evaluation process & did not vote on staff recommendation % distribution of evaluation criteria Evaluation panel’s unfamiliarity with garage uses No reference checks of proposers Prior litigation or criminal actions

Initial Evaluation Process 4 proposals evaluated by panel of 3 outside parking professionals Proposer Criteria Weight LAZ SP+ PCI MPI Management, Operation & Maintenance Program 30% 26.33 24.00 24.33 Price 10% 10.00 8.20 7.60 8.70 Proposer's Attributes/References/Experience 20% 17.00 18.00 16.33 15.33 Cash Management, Reporting & Audit Program 27.33 22.33 21.67 Local Pasadena Business 5% 0.00 Small & Micro-Business Preference TOTAL 100% 80.67 76.53 70.60 70.03 Proposer Criteria Weight LAZ SP+ PCI MPI Management, Operation & Maintenance Program 30% 26.33 24.00 24.33 Price 10% 10.00 8.20 7.60 8.70 Proposer's Attributes/References/Experience 20% 17.00 18.00 16.33 15.33 Cash Management, Reporting & Audit Program 27.33 22.33 21.67 Local Pasadena Business 5% 0.00 Small & Micro-Business Preference TOTAL 100% 80.67 76.53 70.60 70.03

Subsequent Evaluation City Manager appointed 4 staff to “re-review” Changes made included: Modified criteria weights Criteria Original Weight Revised Weight Management, Operation & Maintenance Program 30% 25% Price 10% 20% Proposer's Attributes/References/Experience Cash Management, Reporting & Audit Program Local Pasadena Business 5% Small & Micro-Business Preference TOTAL 100%

Subsequent Evaluation Required information summarizing pending or threatened litigation including lawsuits and criminal offenses Modified RFP language to allow City Council to award portions of contract to multiple proposers 5 modified proposals received on September 14 Internal panel independently evaluated proposals & scores averaged

Subsequent Evaluation LAZ Parking is recommended proposer Highest score of 85.05 Proposer Criteria Weight LAZ PCI MPI SP+ PCAM Management, Operation & Maintenance Program 25% 23.75 20.00 19.50 18.25 15.25 Price 20% 19.80 18.80 16.20 13.20 Proposer's Attributes/References/Experience 18.00 16.25 16.50 15.00 Cash Management, Reporting & Audit Program 23.25 18.50 18.75 20.50 14.75 Local Pasadena Business 5% 0.00 Small & Micro-Business Preference TOTAL 100% 85.05 76.50 73.30 71.45 58.20

LAZ Parking Recommended LAZ Parking distinguishing features: Provided specific recommendations for improvements in each garage’s functional design & signage Provided strategic approaches to improving parking experience for public Demonstrated understanding of garages role in Pasadena’s economic development & vitality Provided detailed information on litigation history (4 of 5 proposers reported litigation histories) References attested to solid performance

Fiscal Impact Three-year contract amount - $9,373,284 $3,124,428 annually, includes 10% contingency Option for 2 additional 1 year terms brings total to $15,622,140 for 5 years Funding available in DOT’s Off-Street Parking Facilities Fund (#407)