Microsoft Office Introduction

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Improve knowledge and understanding of Microsoft Word Goal Improve knowledge and understanding of Microsoft Word

Create and Manage Documents

Getting familiar with Word Tabs Command group Ribbon Word count Page number Document view Zoom

Creating documents New Blank document Templates Open Existing document

Saving Save as Save Use Save as to make a copy Save as type eg PDF Remember to save as you go along!

Sharing

Layout Orientation Margins Landscape vs Portrait Normal/narrow/moderate/custom

Spell check and grammar options Run spelling/grammar check Ignore or change to suggestions Automatic checking Change automatic settings Info→ Options → Proofing Spelling errors Grammar errors

Printing Preview

Formatting Text, Paragraphs and Sections

Text Formatting Size Font type Colour Highlighting Bold Italics Underline Select text to modify

Cut, copy and paste Cut → Paste Copy → Paste moves content duplicates content

Find and replace

Indenting Indented First line indent Left Indent Hanging Indent Right tab The tab key Ruler Changing indent size Indented Not indented

Spacing

Page breaks Show/hide Can improve text flow Useful to format sections differently Delete break Show/hide Show/hide

Columns Select desired text Choose number of columns Insert column breaks

Headers and footers Appear on every page of document To create header or footer: Insert→ header/footer Click “Close Header and Footer” when finished Double-click header/footer to edit Preset headers and footers

Page Numbers Double-click header/footer Open Design tab Insert date/page number etc

Styles Useful for creating Table of Contents Can make document look more professional To apply a style: Choose text to format Home→ styles command group Modify style by right-clicking on it

Themes Set of colours, fonts etc that makes it easy to change entire document Can be customised

Tables and Lists

Lists Choose bullet style Customise bullets Make numbered lists Define new bullet Font → Font colour Make numbered lists Multilevel lists

Hyperlinks Choose file location Paste URL address here Provide easy access to websites or other documents Hyperlinks can be a phrase Useful MS training course Choose file location Paste URL address here

Tables Insert blank table Convert text to table Choose number of rows and columns Convert text to table Choose how to separate text Add and delete rows/columns Right click→ Insert or delete Table style Delete cell or entire column/row (shift cells left/up, delete entire row/column)

Insert and format objects

Inserting pictures Choose from pictures saved on your computer Insert online pictures Consider copyright law

Text wrapping Allows you to move the image more freely Select image to wrap text around Format tab appears Select wrap text and choose from the text wrapping options Or choose a page position for the image

Formatting pictures Crop and crop to shape Border Brightness/Contrast Colour- saturation, tone, colouring Artistic effects Styles Compress- lower resolution and deletes cropped areas

Shapes Insert→ Shapes Change shape size Add and edit text in shape Shape effects Shape style Fill colour Outline- colour, thickness, dashed

Arranging different objects Change shape order

Arranging different objects (2) Align objects to left/centre/right of page Align objects with each other- align top/middle/bottom

Arranging different objects (3) View gridlines Rotate

Arranging different objects (4) Distribute objects evenly Group and ungroup Horizontally Vertically

Charts Insert→ Chart Choose chart type- bar, pie etc

Charts (2) Enter data into spreadsheet that appears Give chart a title Enter data

Charts (3) Design tab Edit data Change style, colour or chart type

Smart Art graphics

Smart Art graphics (2) Add bullet points Change hierarchy Change colour Change layout

Sharing and collaborating

Tracking changes All markup: Simple markup: No markup: shows all of the edits Turn on track changes Changes appear as coloured writing Deleting text crosses it out Simple markup: indicates whether changes have been made No markup: shows document with changes made

Track changes: accept or reject changes

Comments

Comparing documents Word will highlight the changes made using the same markups as track changes

Finalising documents Document Inspector Allows you to remove things you might like to keep private

Protecting documents Prevents or discourages others from editing the document

Take-Aways By the end of this training you should: Have a firm understanding of Microsoft Word Self reading for more insights: Word 2013, GCF LearnFree.org- http://www.gcflearnfree.org/word2013

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