How to Use the Integrated Management System

Integrated Management System Training Introduction This training module will provide guidelines to ensure the correct and efficient way to use the Integrated Management System. Integrated Management System incorporates health, safety, environmental and quality. Sun Engineering Integrated Management Policy indicates that we shall periodically review our policies and procedures to ensure they remain relevant and appropriate to the organization. Each employee must be proverbial with the requirements of the Integrated Management System – Procedure & Specification relevant to your work. The Integrated Management System is in accordance with AS4801, ISO14001 & ISO9001 system requirement.

How to Logon to the IMS Web Browser 1. In your Web Browser type in www.suneng.com.au Company Login 2. Click on the Company Login 3. You will be taken to the Login Page were you will need to enter YOUR Windows Login Name and Password then press Login Login Name Password Login Button

Company Login Home Page Once you have logged in this is the page you will be taken to. On this page you have links to: Integrated Management System eRequisitions Greentree Requisitions Webmail Access to Outlook Web Access IMS Greentree Requisitions Webmail

Sun Engineering IMS Home page of the IMS Navigation Bar This button will take you to your IMS Training Home page of the IMS This page can be navigated by the Navigation bar or the Name Tabs under the headings. How to Use my IMS, Sun Engineering Policies and the All button are only located in the one area. The search engine can also be used to access or locate particular documents. A blurb will appear when you hover over the links. All Sun Eng Policies Sun Eng Organisational Chart Heading Name Tab Search Engine

Finding Documents on the IMS In this section we will be looking at how to find two documents within the IMS. Activity 1 To find the document that tells us how to Raise a Purchase Request.

Locating Purchase Requisition Process Click on the Purchasing button Either by the Navigation Bar or By the Name Tab under the Heading Purchasing Button through the Navigation Bar Purchasing by the Name Tab

Each page is broken up into Headings that is relevant to that area. Purchasing Page Each page is broken up into Headings that is relevant to that area. Our activity was to find the document that informs us how to raise a Purchase Request Locate the Heading Requisition Process To the right is the documents related to that Heading Click on the related document Related Document Heading

Document Page Document Page Consists of; Title of Document The purpose of the Document Links to the relevant Document (Procedure) Links to any related Forms the Document may have Links to the related Process Map (Not all Process Maps have been developed) Title Purpose Document (Procedure) Related Forms Process Maps

Finding Documents on the IMS Activity 2 You feel that you have been working so hard and you need some time off and for you to get your time off you have to fill out an Application for Leave Form, but to be able to do this you need to find the form.

Locating Application for Leave Form Application for Leave Form is located under Human Resources (any documents relating to yourself or your position can be located under Human Resources HR. Click on the Human Resources button Either by the Navigation Bar or By the Name Tab under the Heading Human Resources Button through the Navigation Bar Human Resources by the Name Tab

Each page is broken up into Headings that is relevant to that area. Human Resources Page Each page is broken up into Headings that is relevant to that area. Locate the Form Application for Leave Under HR this form can be located either by; HR Forms All Human Resources Forms, or Administration Form - Application for Leave, this will take you directly to the form

Document Page All Human Resources Forms Click on Application for Leave Take you directly to the Application for Leave Form. Takes you directly to Application for Leave Form

Continual Improvement Question: I can’t find what I am looking for and have looked throughout the whole IMS, what can I do? Answer: Contact Natasha or Louie and they will try and help you find the information you are after. I need to implement or amend a new Procedure/Form/Process Map. Under the Management of IMS there is a form called Integration & Amendment of Procedure / Form / Process Map – Fill it in and forward the form with your document to the QA Department.

T = Together E = Everyone A = Achieves M = More