Glendale Community College PeopleSoft Project Update

What is PeopleSoft? PeopleSoft Campus Solutions is a student system and alumni development solution for higher education and is being used at over 800 campuses in more than 20 countries. Campus Community Recruiting and Admissions Student Records Student Financials Financial Aid Academic Advisement In the 1990s, PeopleSoft emerged as a company that develops and delivers software solutions including an enterprise resource planning (ERP) software. ERP software is a comprehensive suite of software specifically designed to address the needs of organizations including higher education institutions.

Glendale College acquired Campus Solutions in 2006 a year after the merger of PeopleSoft with Oracle. In 2008, the college selected Ciber as the implementation partner for Campus Solutions. The main goal of this collaborative project is to replace the old student system that has been in place since 1983. The new PeopleSoft Campus Solutions student system will go live by Summer 2010.

Benefits of Campus Solutions The overall benefits to a campus implementing this software can be tremendous. PeopleSoft products are developed using a web-based architecture enabling easy access to information and services. The web-based architecture greatly simplifies maintenance and support inherent in previous technologies. As PeopleSoft continues to enhance their software to meet customer demand, GCC will benefit by having access to the new functionality to implement.

Benefits of Campus Solutions The benefits of the new software will be realized over a period of time as the college phases in new functionality. The initial phases typically involve the replacement of the old system with some improvement in targeted areas. Once the initial installation is completed, the foundation is set for the college to phase in additional features and services.

From Campus Self Service's personalized Student Center page, students can: Access to information from a single web page. Apply online for admission as well as federal financial aid. View class and exam schedules, check enrollment appointments, and enroll or change enrollment in classes. Request transcripts, view course and grade history, and evaluate transfer credit. Manage accounts for charges, payments, financial aid, and admission deposit activity. Make online credit card payments. View financial aid details, including the cost of attendance, expected family contribution, accepted and net loan amounts, and loan fees.

From Campus Self Service's Faculty Center page, faculty can: See a complete calendar of assigned classes. View a list of students who are enrolled or wait-listed for a class, plus those who dropped. Send email to one student, a select group, or all students in a class—with just one click. Access class information, such as start and end date, days and times, and location. Enter final grades for each student.

Key Milestones 1. Training and fit/gap sessions for the project team are ongoing. Schedule is posted on the PeopleSoft web site. 2. Project charter has been finalized and posted on the web site. 3. Installation of the PeopleSoft software is completed.

Definition of Fit/Gap The fit/gap stage of an implementation compares the delivered PeopleSoft package to the college’s current business processes and requirements. Those processes or features that are implemented without customizations are considered a “Fit”. “Gaps” are those processes that require a customization or a change in policies or procedures.

PeopleSoft Project Web Site A Web Site has been created to continue to communicate information as the project evolves. To access the Web Site, go to: www.glendale.edu/it/peoplesoft.htm Additional communication strategies E-mail to campus community will be sent to announce this web site. The web site will be updated weekly. Updates will be sent via email, schedule of classes, student portal (myGCC), school newspaper and Chaparral. In the near future, there will be links on the project web site to access a trial or demonstration version of the software.