TAME THAT TIME PROBLEM IIE BUME112 MANUAL 2013

1. PLAN YOUR DAY Action plan Keep a dairy or “to do list” Be specific- make a list and tick off completed tasks Allow enough time for thought and strategy Follow your plan strictly IIE BUME112 MANUAL 2013

2. STOP PROCRASTINATION Do it now Change that bad habit of putting things off Do the worst job first Do not reward yourself unless the job is complete Set deadlines Remove all distractions IIE BUME112 MANUAL 2013

3. PREPARE FOR MEETINGS Reason for the meeting Send a reminder and an agenda Phone if possible- do not wait for someone who will not arrive Make office staff aware of the meeting Do not wait for consistent late comers- this will encourage their behaviour IIE BUME112 MANUAL 2013

4. HANDLE PAPERWORK Do paperwork same time everyday File or throw away as you finish Leave lengthy reports for a time when you are relaxed IIE BUME112 MANUAL 2013

5. DELEGATE Allow trustable people to help Hire outside help Delegate authority and responsibility Give praise when due Comment on completion IIE BUME112 MANUAL 2013

6. GET CO-OPERATION FROM OTHER DEPARTMENTS Explain the need to have the right information Be assertive but not aggressive Build relationships IIE BUME112 MANUAL 2013

7. USE EMAIL EFFECTIVELY Programme your computer to download every hour Block unwanted mail (spam) Delete or file messages Avoid creating spam Avoid capital letters Avoid jokes Remember emails are permanent IIE BUME112 MANUAL 2013

8. SAY NO You have the right to say no You are not able to devote excessive time to friends and their problems Screen out those you cannot help Ask for solutions NO IIE BUME112 MANUAL 2013

9. SIMPLIFY YOUR LIFE Hire professional help Use convenient methods to carry out tasks Schedule a fun day and get back to work the next day IIE BUME112 MANUAL 2013

10. PREVENT INTERRUPTIONS Close your door and put up a sign Develop good habits Identify time wasters Set times for relevant communication Do not deviate from the times set DO NOT DISTURB IIE BUME112 MANUAL 2013