Project Management Essentials Connecting PI to PM

Project Selection

Roadmap D M A I C Identify the Problem Identify Critical Measures Problem Analysis Develop Potential Solutions Monitor & Adjust Solutions Voice of the Customer Collect Data Look for Root Causes Select Best Solutions Capture and Sustain Gains Define Scope Determine Process Performance Prioritize Root Causes Build Implementation Plan Standardize Work Tollgate Tollgate Tollgate Tollgate Tollgate

Roadmap D M A I C Identify the Problem Identify Critical Measures Problem Analysis Develop Potential Solutions Monitor & Adjust Solutions Voice of the Customer Collect Data Look for Root Causes Select Best Solutions Capture and Sustain Gains Define Scope Determine Process Performance Prioritize Root Causes Build Implementation Plan Standardize Work Tollgate Tollgate Tollgate Tollgate Tollgate

Roadmap D M A I C Identify the Problem Identify Critical Measures Problem Analysis Develop Potential Solutions Monitor & Adjust Solutions Voice of the Customer Collect Data Look for Root Causes Select Best Solutions Capture and Sustain Gains Define Scope Determine Process Performance Prioritize Root Causes Build Implementation Plan Standardize Work Tollgate Tollgate Tollgate Tollgate Tollgate

Lean, Six Sigma Methodology PI and PM Operational Problem Designed Solution Implemented Solution Project Management Lean, Six Sigma Methodology

Monitoring & Controlling Project Life Cycle Initiating Planning Executing Monitoring & Controlling Closing

Today’s Project

Monitoring & Controlling Project Life Cycle Initiating Planning Executing Monitoring & Controlling Closing

Monitoring & Controlling Project Life Cycle Initiating Planning Executing Monitoring & Controlling Closing

Determine Device Access Level Request Headcount from Managers Confirm Total Number of Devices Needed Place Order for Devices Procurement OCIO Manager Process Owner Secure Safe Storage Option Accept Device Delivery Acquire Device Specs/Details Educational Material Development Educational Material Deployment FTE Assessment Determine Operational Support Requirements Secure Office Space Deployment Contingency Plan Complete Go-Live Details Post Go-Live Pager Collection

Project Constraints: Time Scope Cost

Project Constraints: Project Timeline = 90 Days Go-Live Date = March 13th IT needs 2 weeks to program new devices prior to deployment. (Thus, devices must be ordered by Feb 6th) EROC and Nurse Manager Council meetings are scheduled for the week of Feb 6th. (Next meeting is March 10th) Project Budget: $600,000 1 FTE ($55k, including benefits) Minimal team member scheduling impact. Time Scope Cost

Determine Device Access Level Request Headcount from Managers Confirm Total Number of Devices Needed Place Order for Devices Secure Safe Storage Option Accept Device Delivery Acquire Device Specs/Details Educational Material Development Educational Material Deployment FTE Assessment Determine Operational Support Requirements Secure Office Space Deployment Contingency Plan Complete Go-Live Details Post Go-Live Pager Collection Procurement OCIO Manager Process Owner

Determine Device Access Level Request Headcount from Managers Confirm Total Number of Devices Needed Place Order for Devices Secure Safe Storage Option Accept Device Delivery Acquire Device Specs/Details Educational Material Development Educational Material Deployment FTE Assessment Determine Operational Support Requirements Secure Office Space Deployment Contingency Plan Complete Go-Live Details Post Go-Live Pager Collection Procurement OCIO Manager Process Owner 5 16-Jan 21-Jan 5 23-Jan 28-Jan 3 30-Jan 2-Feb 2-Feb 6-Feb 2 10 1 25-Feb 18-Feb 18-Feb 5 10 20 15 20 16-Jan 6-Feb 4-Feb 4-Mar 40 5 20 5 6-Feb 20-Mar 4-Mar 25-Mar

Monitoring & Controlling Project Life Cycle Initiating Planning Executing Monitoring & Controlling Closing

PM Knowledge Areas Integration Management Scope Management Time Management Cost Management Quality Management Risk Management Procurement Management Stakeholder Management HR Management Communications Management

PM Knowledge Areas Scope Management Time Management Risk Management Communications Management

PM Knowledge Areas Scope Management Time Management Risk Management Project Schedule Meeting Management Agendas Track to Milestones Diminishing Returns Scope Management Time Management Risk Management Communications Management

PM Knowledge Areas RISK Scope Management Time Management Accept Avoid Reduce Transfer Scope Management Time Management Risk Management Communications Management

PM Knowledge Areas Concise Reports Internal - External Next Steps Follow Up Scope Management Time Management Risk Management Communications Management

Monitoring & Controlling Project Life Cycle Initiating Planning Executing Monitoring & Controlling Closing

5 16-Jan 21-Jan 23-Jan 28-Jan 3 30-Jan 2-Feb 6-Feb 2 10 1 25-Feb 18-Feb 20 15 4-Feb 4-Mar 40 20-Mar 25-Mar Determine Device Access Level Request Headcount from Managers Confirm Total Number of Devices Needed Place Order for Devices Secure Safe Storage Option Accept Device Delivery Acquire Device Specs/Details Educational Material Development Educational Material Deployment FTE Assessment Determine Operational Support Requirements Secure Office Space Deployment Contingency Plan Complete Go-Live Details Post Go-Live Pager Collection Procurement OCIO Manager Process Owner

Roadmap D M A I C Identify the Problem Identify Critical Measures Problem Analysis Develop Potential Solutions Monitor & Adjust Solutions Voice of the Customer Collect Data Look for Root Causes Select Best Solutions Capture and Sustain Gains Define Scope Determine Process Performance Prioritize Root Causes Build Implementation Plan Standardize Work Tollgate Tollgate Tollgate Tollgate Tollgate

Project Management Essentials Connecting PI to PM