GOVERNMENT STATUS UPDATE YourGovernment GOVERNMENT STATUS UPDATE Island Government Finance Officers’ Association (IGFOA) Winter Meeting, Maui, December 12-14, 2017

(Your Government) Audit Results FY 2016 HIGHLIGHTS FY 2016 Completion date # Federal Qualifications # Financial Qualifications # Component Unit Qualifications # Repeat Findings The data for this chart can be easily gathered from the Performeter. 10 years of history is great. Anamolies, such as the spike at FY2010 should be explained. December 2017 Winter Conference

(YOUR GOVT) FY 17 Audit Status Describe the current status of your FY17 audit. Insert your comments here Describe any expected changes in your qualifications and findings from prior years. Do you expect any unusual challenges for the FY17 audit? Have you contracted with an audit firm? When do you expect to present the trial balance to the firm? At this point, do you expect any delays? December 2017 Winter Conference

Status of (YOUR GOVT) action plans Planning Area Major accomplishment Ideas you wanted to implement based upon the GFOA/IGFOA presentations Use of Financial Performance Measures Insert your comments here Systems Planning (if applicable) We learned a lot about high performing finance offices at the GFOA conference and from the guest speakers at our IGFOA conference. Let us know if you have made any progress towards popular financial reporting, transparency, process improvement or use & publication of performance measures. Describe the major accomplishment from each area of your action plan in Denver. I have added a request to report on specific items for each government in via email Tell us about any problems that you have completing your tasks. December 2017 Winter Conference

(YOUR GOVT) Performance Measures List the IGFOA performance measures where your office consistently achieves your target. Insert your comments here Which measure areas are most critical to you, as a finance manager? Have you presented your performance measures to any other entity (the Governor or President, the Legislature, an NGO, the budget office?) December 2017 Winter Conference

(your government) Finance Office Challenges What is the greatest challenge in your financial operations? Insert your comments here How could you resolve or improve that challenge? How would you measure whether your improvement plan is working? Do you have challenges with cash flow, personnel turnover, a bad system, inadequate training? Or inefficient processes? Think about what you’d fix tomorrow if you had the resources.

(your government) Unspent Federal Funds Grants which expired 9-30-2016 Grants which expired 9-30-2017 Total Grant Budgets Total Expended Unspent (lost) funds Lost funds/ budgeted amount = % lost It may be difficult to pull together all the data for this measure, however, you can pull expenditures from your schedule of federal financial assistance or your grant subsidiary ledger and sort out those grants which expired at year end. December 2017 Winter Conference

(your government) Performance Measures Timeliness of Bank reconciliation Fixed Asset Inventory # completed personnel evaluations Collection of outstanding advances Federal Grant Receivables Revenue Estimates Status of 9-30 bank reconciliations Physical inventory completed at 9-30-16? % of completed evaluations annually. % of advances outstanding over 90 days at 9-30-17 Ratio of receivables to revenues for FY15 % variance of the actual revenue to estimated revenues FY17 What is your target # days? Any fixed asset findings on the audit? What is your target %? What is your target? What is the target? Compare to prior year Improvement plan? Completion plan? Please do not plan to read off all the results of your performance measures. However, please fill in the data and be prepared to describe your plans to improve and/or maintain your performance results. Debbie Milks 11/13/17 Note there is a new measure, which received the most votes. If you do not have the data for this measure, at least note the number of employees in your division and what the required standard is for frequency of evaluations. December 2015 Winter Conference

(Your Government) Debt and Stress Total Debt Outstanding Population Debt per Capita Annual Debt Service per capita Net OPEB Liability per capita Net Pension Liability per capita Does your government prepare a five-year budget projection? Ten year? Does your government have a plan to address debt? What are the credit ratings of your government? IGFOA December 2017

Detail of one performance measure Select one of the performance measures with which your office has some difficulty and develop a graph or some visual that shows the data over time. (by month or by year) Provide some bullet points to note what the target is for this measure why the measure is important how you intend to meet your target

December 2017 Winter Conference What is one recent finance office accomplishment you would like to highlight? December 2017 Winter Conference