Statutory Returns for Spring Term 2018 Version 1.0 Statutory Returns for Spring Term 2018 School Census Spring 2018 Overview Jim Haywood

Content Statutory Returns in SIMS Primary Statutory Returns available for Spring Term 2018 Filesets for Spring Term 2018 School Census Spring 2018

Statutory Returns in SIMS Primary Content Page

Collecting the data

Statutory Returns in SIMS Primary Collecting the data What is the difference between the Transaction database and the Warehouse database? The Transaction database is where all changes to data are immediately stored. It is inherently volatile. The Warehouse database is derived from the Transaction database via scheduled syncing (each 15 minutes except for attendance which is daily at midnight) and is structured for efficient reporting.

Statutory Returns in SIMS Primary Collecting the data What is the difference between the Transaction database and the Warehouse database? Transaction Database Changes are immediately stored

Statutory Returns in SIMS Primary Collecting the data What is the difference between the Transaction database and the Warehouse database? Transaction Database Warehouse Database Synch every 15 minutes (or daily)

Statutory Returns in SIMS Primary Collecting the data What is the difference between the Transaction database and the Warehouse database? Transaction Database Warehouse Database Request report and the like

Statutory Returns in SIMS Primary Collecting the data What is the difference between the Transaction database and the Warehouse database? Transaction Database Warehouse Database Output requested reports and the like

Statutory Returns in SIMS Primary Collecting the data Why use the Warehouse database as a source? In many cases Statutory Returns behave very much like a very specific type of reporting and in those cases the Warehouse database is often the most efficient source for the data However, the Warehouse database isn’t the only source of data for Statutory Returns and we will only use it when it is appropriate to do so

Statutory Returns in SIMS Primary Collecting the data Why use the Warehouse database as a source? In many cases Statutory Returns behave very much like a very specific type of reporting and in those cases the Warehouse database is often the most efficient source for the data However, the Warehouse database isn’t the only source of data for Statutory Returns and we will only use it when it is appropriate to do so We will only use the Warehouse database when it is appropriate to do so!

Statutory Returns in SIMS Primary Collecting the data We make use of data from three sources We provide facilities for the direct entry of data via the Statutory Returns application/tools where that data has no value outside of the Statutory Returns, e.g. top up funding. We collect data from the Transaction database where the data will be entered for the first time on the return reference date, e.g. attendance on return reference date. We collect data from the Warehouse database where it has almost certainly been entered previously and is unlikely to be changed except to correct errors, e.g. ethnicity.

Statutory Returns in SIMS Primary Collecting the data How up-to-date is the data in the Warehouse database? Attendance data in the Warehouse database is synced with the Transaction database on a daily basis (nightly at 12:00). Hence, we use it for the previous terms attendance data, but use the Transaction database for attendance on the return reference date. All other data in the Warehouse database is synced with the Transaction database every fifteen minutes. Hence, we believe it is suitable for most data other than attendance on the return reference date.

Statutory Returns Widgets

Statutory Returns in SIMS Primary Statutory Returns Widget Inclusion on the Home Page The widget for a statutory return appears on the home page after validate has been run for the first time for that statutory return and remains visible until authorisation take places for the first time

Statutory Returns in SIMS Primary Statutory Returns Widgets Inclusion on the Home Page As things stand, specific Widgets will be available for the following Statutory Returns: School Census Autumn, SWC, School Census Spring, CES Census and School Census Summer

Statutory Returns in SIMS Primary Statutory Returns Widgets Inclusion on the Home Page It is likely that there will be times when more that one Statutory Returns Widget appears on the Home Page, e.g. School Census Autumn 2017 and SWC 2017

Statutory Returns in SIMS Primary Statutory Returns Widget Inclusion on the Home Page If validation hasn’t already been run by the school, we will automatically run it in the background. We will apply a rota for such automatic running for each school.

Statutory Returns in SIMS Primary Statutory Returns Widget Benefits The Statutory Returns widgets will appear on the home page for members of the SLT (as well as school administrators) and should prompt them to take leadership actions as necessary, e.g. assigning a school administrator for the task.

Statutory Returns in SIMS Primary Statutory Returns Widget Benefits Provides a count down of the days to go to Return Day and, post Return Day, until a Return is authorised.

Statutory Returns in SIMS Primary Statutory Returns Widget Benefits Provides a count of the number of validation errors and queries, as at the last time validate was run.

Statutory Returns in SIMS Primary Statutory Returns Widget Benefits Provides a shortcut for a school administrator to run the return application just by clicking on the widget.

Statutory Returns in SIMS Primary Statutory Returns Widget Benefits Provides a shortcut for a school administrator to run the return application just by clicking on the widget.

Statutory Returns available for Spring Term 2018 Content Page

Statutory Returns Spring Term 2018 SIMS 7 SIMS 7 Autumn Release 2017 School Census Spring 2018 CES Census 2018 CTF 17 (CTF 16 and 17 for import) CME Files 17 - updated School Workforce Census 2017 School Census Autumn 2017

Statutory Returns Spring Term 2018 SIMS Primary SIMS Primary (Primary & Middle Deemed Primary only) School Census Spring 2018 CES Census 2018 CTF 17 (CTF 16 and 17 for import) CME Files 17 School Workforce Census 2017 School Census Autumn 2017

Filesets for Spring Term 2018 Content Page

Filesets for Spring Term 2018 SIMS 7 Delivery Via download from My Account and import into SIMS Via SOLUS 3 These will be co-ordinated in future SIMS 7 Autumn Release 2017 800 series for Spring Returns 2018

Filesets for Spring Term 2018 SIMS Primary Delivery Provided as necessary via direct database update

School Census Spring 2018 Content Page

Census Details

School Census Spring 2018 SIMS 7 Census Details Phases: Nursery, Primary, Middle Deemed Primary, Middle Deemed Secondary and Special Routine | Statutory Returns | School Census

School Census Spring 2018 SIMS 7 Census Details School Phases: Secondary, All-Through and PRU Routine | Statutory Returns | School Census

DOAs for Academies

School Census Spring 2018 SIMS 7 DOAs for Academies Please note that to aid clarity we have changed the label for the date field adjust to the Previous Estab Number field from ‘Date Number Changed’ to ‘Earlies DOA’ Focus | School| School Details

School Census Spring 2018 SIMS 7 DOAs for Academies Please note that to aid clarity we have changed the label for the date field adjust to the Previous Estab Number field from ‘Date Number Changed’ to ‘Earlies DOA’ Focus | School| School Details

School Census Spring 2018 SIMS 7 DOAs for Academies Where: an academy database has been formed from the school it replaced, the establishment number for the academy is different to the school it replaced and the DOA from the school the academy replaced has been left in place, it is very important for the academy to indicate the earliest possible DOA for their pupils. Focus | School| School Details

School Census Spring 2018 SIMS 7 DOAs for Academies Where the database indicates a DOA from before the date when the academy opened, the Census application will report that DOA as the date entered for ‘Earliest DOA’ and all data dependent on the DOA will be modified by the Census application in line with the ‘Earliest DOA’. Focus | School| School Details

School Census Spring 2018 SIMS Primary DOAs for Academies SIMS Primary will be taking a very similar approach to that taken for SIMS 7

Admissions and Leaving Dates

School Census Spring 2018 Admission and Leaving Dates Advice As we understand it, the DfE expects DOAs and DOLs to be set to days when the school is open to pupils, e.g. not holidays or staff training days If a school set a pupils DOA or DOL to a date when the school is not open to pupils attendance related DfE validation issues are likely to be triggered and the only way forward will be to either change the date or add a note to COLLECT

School Census Spring 2018 Admission and Leaving Dates Advice For example, in the Green Abbey training data the 01/09/2017 is an INSET day with the school closed to pupils and the 04/09/2017 is the first day when the school is open to pupils for the Autumn Term …

Early Years Hours at Setting and Funded Hours

School Census Spring 2018 SIMS 7 and SIMS Primary Late change to early years aspects of DfE Specification Non-Nursery Schools DOB Range & Year Taught in Nursery School DOB Range only

School Census Spring 2018 SIMS 7 and SIMS Primary Change to early years aspects of DfE Specification Non-Nursery Schools DOB Range & Year Taught in All Schools DOB Range & Year Taught in Nursery School DOB Range only

School Census Spring 2018 SIMS 7 and SIMS Primary Early Years Hours at Setting & Funded Hours All school with early years children Earliest DOB Latest DOB Year Taught In Hours at Setting Funded Hours Disability Access Fund 30 Hours Code Extended Hours EYPPE 2 year old basis for funding 01/01/2016 31/12/2016 Any N 01/01/2015 31/12/2015 Y 01/01/2014 31/12/2014 01/09/2013 31/12/2013 01/01/2013 31/08/2013 E1, E2, N1 or N2   Other than E1, E2, N1 or N2 01/09/2012 31/12/2012 01/01/2012 31/08/2012

School Census Spring 2018 SIMS 7 Early Years Hours at Setting & Funded Hours The first time a school accesses this functionality after applying the SIMS 7 Autumn Release 2017 they will be offered the opportunity to copy the Hours at Setting and Funded Hours data from the Autumn Census Tools | Statutory Returns Tools | Update Early Years

School Census Spring 2018 SIMS 7 Early Years Hours at Setting & Funded Hours The functionality is much the same as for the Autumn Census However, some pupils may be newly eligible and some no longer eligible the information for the pupil may have changed Tools | Statutory Returns Tools | Update Early Years

School Census Spring 2018 SIMS 7 Early Years Hours at Setting & Funded Hours Funded Hours & Hours at Setting for 2/3/4 year olds Born between 01/09/2013 and 31/12/2015 (inclusive) and taught in year E1, E2, N1 and N2 only Tools | Statutory Returns Tools | Update Early Years

School Census Spring 2018 SIMS Primary Early Years Hours at Setting & Funded Hours The only significant difference for SIMS Primary is that the entry will take place within the Census application itself rather then via the tools area This small difference in approach should be easier to understand and has been carefully designed to ensure no loss of functionality for ‘carry forward’ and the like

Early Years DAF, 30 Hours Code & Extended Funded Hours

School Census Spring 2018 SIMS 7 and SIMS Primary Early Years DAF, 30 Hours Code & Extended Funded Hours All schools with early years children Earliest DOB Latest DOB Year Taught In Hours at Setting Funded Hours Disability Access Fund 30 Hours Code Extended Hours EYPPE 2 year old basis for funding 01/01/2016 31/12/2016 Any N 01/01/2015 31/12/2015 Y 01/01/2014 31/12/2014 01/09/2013 31/12/2013 01/01/2013 31/08/2013 E1, E2, N1 or N2   Other than E1, E2, N1 or N2 01/09/2012 31/12/2012 01/01/2012 31/08/2012

School Census Spring 2018 SIMS 7 Early Years DAF, 30 Hours Code & Extended Funded Hours The first time a school accesses this functionality after applying the SIMS 7 Autumn Release 2017 they will be offered the opportunity to copy DAF and the 30 Hour Code from the Autumn Census Tools | Statutory Returns Tools | Update Early Years

School Census Spring 2018 SIMS 7 Early Years DAF, 30 Hour Code & Extended Funded Hours Born between 01/09/2012 and 31/08/2013 (inclusive) and taught in E1, E2, N1 or N2 only Born between 01/09/2013 and 31/12/2014 (inclusive) Tools | Statutory Returns Tools | Update Early Years

EYPP (Early Years Pupil Premium) Eligibility

School Census Spring 2018 SIMS 7 and SIMS Primary EYPP Eligibility - All schools with early years children The same pupils as for DAF, 30 Hours Code and Extended Funded Hours Earliest DOB Latest DOB Year Taught In Hours at Setting Funded Hours Disability Access Fund 30 Hours Code Extended Hours EYPPE 2 year old basis for funding 01/01/2016 31/12/2016 Any N 01/01/2015 31/12/2015 Y 01/01/2014 31/12/2014 01/09/2013 31/12/2013 01/01/2013 31/08/2013 E1, E2, N1 or N2   Other than E1, E2, N1 or N2 01/09/2012 31/12/2012 01/01/2012 31/08/2012

School Census Spring 2018 SIMS 7 EYPP Eligibility Born between 01/09/2013 and 31/12/2014 (inclusive) Born between 01/09/2012 and 31/08/2013 (inclusive) and taught in year ‘E1’, ‘E2’, ‘N1’ and ‘N2’ only Routine | Statutory Returns | School Census

School Census Spring 2018 SIMS 7 EYPP Eligibility This defaults to Not Eligible for EYPP, Routine | Statutory Returns | School Census

School Census Spring 2018 SIMS 7 EYPP Eligibility This defaults to Not Eligible for EYPP, but a basis for eligibility will have to be provided to apply for the funding Routine | Statutory Returns | School Census

School Census Spring 2018 SIMS Primary EYPP Eligibility SIMS Primary will be taking a very similar approach to that taken for SIMS 7

2 year old Basis for Funding

School Census Spring 2018 SIMS 7 and SIMS Primary 2 year old Basis for Funding All schools with early years Earliest DOB Latest DOB Year Taught In Hours at Setting Funded Hours Disability Access Fund 30 Hours Code Extended Hours EYPPE 2 year old basis for funding 01/01/2016 31/12/2016 Any N 01/01/2015 31/12/2015 Y 01/01/2014 31/12/2014 01/09/2013 31/12/2013 01/01/2013 31/08/2013 E1, E2, N1 or N2   Other than E1, E2, N1 or N2 01/09/2012 31/12/2012 01/01/2012 31/08/2012

School Census Spring 2018 SIMS 7 2 year old Basis for Funding Born between 1 January 2015 and 31 December 2015 inclusive) regardless of year taught in Routine | Statutory Returns | School Census

School Census Spring 2018 SIMS 7 2 year old Basis for Funding Yes or No can be inserted for each of the three reasons for funding for each child Routine | Statutory Returns | School Census

School Census Spring 2018 SIMS Primary 2 year old Basis for Funding SIMS Primary will be taking a very similar approach to that taken for SIMS 7

School Census Spring 2018 SIMS 7 and SIMS Primary 2 Year old Basis for Funding Validation Error 5235 added For pupils born between 01/01/2015 and 31/12/2015 (inclusive), where Funded Hours are greater than zero Basis for Funding must be present and a valid value.

Proficiency in English

School Census Spring 2018 SIMS 7 Proficiency in English Only collected for Spring Census DfE will expect this to have been assessed by now, except for recent admissions Focus | Pupil | Pupil Details

School Census Spring 2018 SIMS Primary Proficiency in English SIMS Primary has taken a very similar approach to that taken for SIMS 7

Detail Reports

School Census Spring 2018 SIMS 7 Detail Reports On roll basic details report amended

School Census Spring 2018 SIMS 7 Detail Reports Early years detail report added

School Census Spring 2018 SIMS 7 Detail Reports 2 Year old basis for funding detail report added

School Census Spring 2018 SIMS Primary Detail Reports The content of the reports is that same as for SIMS 7, but we have been able to make use of some improved formatting

Reporting Dictionary

School Census Spring 2018 SIMS 7 Reporting Dictionary Updated Reports | Design Reports

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