Data Pipeline Town Hall March 19th, 2015 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1-866-764-6750 Data Pipeline support email is datapipeline.support@cde.state.co.us

Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Introductions 3

Today’s Agenda Open Collections in Data Pipeline Discipline Interchange School Discipline and Attendance Special Education Discipline Civil Rights Data Collection Special Education End of Year Student Interchange Error Reports Course Codes 4

Open Data Pipeline Collections 5

Open Data Pipeline Collections Year Round Directory 4 day school week application open RITS EDIS Periodic Report Card March (Closes April 3, 2015) All Interchanges are open 6

Open Data Pipeline Collections Snapshot 11th Grade Alternate Assessment (Closes May 15th) Student Interchange Directory RITS 7

Discipline Interchange 8

School Discipline and Attendance (SDA) Discipline Interchange/ Discipline Snapshot School Discipline and Attendance (SDA) Interchange Student Level Data ONLY Students with disabilities are included Districts submit data in pipeline under Discipline interchange Two files Periodic Collection School Level Data count of incidents count of students ALL Students disciplined counted and reported Districts submit data and finalize data within Pipeline Four files 9

Discipline Interchange Load under File Upload in Data Pipeline 10

Discipline Interchange District’s responsibility Districts load the interchange ONLY Students with disabilities are included Districts submit two files Action Incident Documentation http://www.cde.state.co.us/datapipeline/inter_sped-discipline 11

Discipline Interchange Documentation 12

Discipline Interchange Districts please start loading data for students with disabilities Discipline Action Discipline Incident Administrative Units require this data for special education discipline collections. Districts are responsible for the data in the Discipline interchange 13

Formerly the ADE Safety Discipline Incident (SDI) collection School Discipline and Attendance (SDA) Formerly the ADE Safety Discipline Incident (SDI) collection 14

School Discipline and Attendance (SDA) Discipline Interchange/ Discipline Snapshot School Discipline and Attendance (SDA) Interchange Student Level Data ONLY Students with disabilities are included Districts submit data in pipeline under Discipline interchange Two files Periodic Collection School Level Data count of incidents count of students ALL Students disciplined counted and reported Districts submit data and finalize data within Pipeline Four files 15

SDA Status File Layouts, business rules and templates now available at: http://www.cde.state.co.us/datapipeline/safetyanddisciplineindicators Files will be ready for pilot testing in April 2015, please email me if interested (severson_a@cde.state.co.us) For assistance please contact Annette Severson at severson_a@cde.state.co.us 16

Identity Management Roles Roles have been created and are available for your Local Access Manager to assign: IdM Role Enables User to: SDA~LEAAPPROVER Finalize, Submit, Modify and View Data SDA~LEAUSER Submit, Modify and View Data SDA~LEAVIEWER View Data 17

SDA Overview Replaces the Safety and Discipline Indicators (SDI) collection which was in ADE since 2000-2001 SDI had 2 files, SDA has 4 files in order to group the data more appropriately: Action Taken by Race/Ethnicity and Gender Discipline by Student Demographics File Attendance Data File Incidents by Action Taken Discipline by Action File Firearm (GFSA) Data File Please note: The old Incidents by Action Taken file collected the counts of incidents AND the counts of Firearms The old Action Taken by Race/Ethnicity and Gender file collected both the count of students disciplined and the Attendance data for all schools 18

SDA Overview (continued) Data Pipeline Periodic Collection Collects all students disciplined at the school throughout the school year File Type Reporting: Discipline by Action Count of Incidents/Behaviors Firearm (GFSA) File Count of gun possessions Discipline by Student Demographic file Counts of Students Disciplined, grouped by demographics Attendance Data File All students attendance information throughout school year 19

New Feature: No Reportable Incidents Page created and developed for testing Purpose is for districts to indicate whether a school has Incident data and/or Firearm data to report If a school is indicated (default is Yes) to have data to report, then error will be generated if no data is in corresponding submitted file 20

SDA - Review File Layouts, Definitions, Business Rules and Templates posted: http://www.cde.state.co.us/datapipeline/safetyanddisciplineindicators Contact: Annette Severson at: severson_a@cde.state.co.us Timeline: Pilot: April 13th – 24th (IP Addresses must be provided to participate) Trainings : April and May (TBD) Opens Monday, May 11th Closes Friday, June 26th

Special Education Discipline

Quick Note Snapshot will be available May 4th If you have questions… Just a phone call away Kristi 303-866-4620 Please include the following information if you are sending an email: Gleason_k@cde.state.co.us; Heitman_l@cde.state.co.us Remember to include the District and Administrative Unit Number. (We are still learning ) If you are getting a specific error or have an issue with a particular report provide the business rule or report name. Email datapipeline.support@cde.state.co.us with technical issues and copy the team. 23

Civil Rights Data Collection (CRDC) 24

Preliminary CRDC Schedule Colorado 2013-14 Civil Rights Data Collection Schedule March 25 Districts that want to "Opt-Out" of CDE data provision should go into the system and make their selection to "Opt-Out". March 26 -27 CDE will load data and conduct data checks. March 30 Districts begin entering data and making corrections to CDE provided data as necessary. June 12 CRDC is expected to close. 25

District Notification Primary and Alternate CRDC Contact Persons will receive e-mail from ed.gov address Hard copy letters will be sent to superintendents acknowledging that the CRDC system is currently open

Opting Out of State Data Provision Districts wanting to opt out of CDE provided data Log into system using e-mail and password Click on the ‘Admin’ link at top right Select ‘LEA Staff’ Look for the SEA staff June Rhodes-Maginnis Jan Petro Margaret Lake Hit ‘Remove User’ for each CRDC contacts will be sent OCR step-by-step document once received.

Opting Out of Certain Modules or Schools for State Data Provision Districts wanting to opt out of certain CDE provided data Some districts have indicated they want to opt out of certain modules (also CRDC has option for schools) Steps are a tad more complex Must complete on March 25th if so choose CDE will populate data on March 26th Otherwise, LEAs may overwrite CDE data For TSDL, LEAs would choose modules COUR APIB EXAM CRDC contacts will be sent OCR step-by-step document once received.

CRDC and Integrated Math CDE did not include Integrated Math in our CRDC course mappings If your district utilizes these course codes, then please add integrated math students to the appropriate provided total. 02061 52061 These counts may be added to Algebra I, Geometry, Algebra II or other appropriate math category. Concern would be a deflated number of students in math courses.

(844) 338-2732 CRDC@SANAMETRIX.COM CRDC Partner Support Center: CRDC Assistance CRDC Partner Support Center: (844) 338-2732 CRDC@SANAMETRIX.COM 30

Special Education End of Year 31

What’s New for 14-15? Student Parent Association File NOT required Student Address data NOT required- address fields may be left blank ESY field – Definition change not required until 15-16. Old definition: Indicate if this student receives Extended School Year Services. New definition: Indicate whether the IEP team determined the student eligible to receive Extended School Year Services (not required until 2015-16 but acceptable in 2014-15). bottom line: either definition is acceptable in 14-15 ESSU IEP Interchange no longer in use Upload files straight to Data Pipeline (Excel, Text, or CSV file types) Excel template posted CSV and Text templates were removed as they were applicable to the ESSU system. 32

Dates to Remember 14-15 snapshot available Friday May 1 Wednesday July 8 IEP Interchange errors resolved At least one 14-15 Special Education EOY Snapshot created by this date Wednesday July 15 Special Education EOY Snapshot complete (all errors resolved) Tuesday September 15 33

Student Interchange Error Reports 34

Pipeline Reports – Error Report For Student October 2014, SASID was not included in the Pipeline Error Report for File Type = Student It now is so you can use this report  35

Course Codes 36

Statewide Course Codes 2014-2015 Course mappings schedule All districts must load course code mappings Due next week Thursday, March 26th More information http://www.cde.state.co.us/datapipeline/standardcodesprojectdetails 37

Statewide Course Codes Majority are done! 38

Next Town Hall: Thursday, March 26th, 2015 9a.m.-10a.m. Spring is nature’s way of saying, ‘Let’s party!’ -Robin Williams Next Town Hall: Thursday, March 26th, 2015 9a.m.-10a.m. 39