Induction Training Package NetSuite Employee Role NetSuite Introduction NetSuite Time Tracking NetSuite Leave Management NetSuite Purchases and Expenses

Module Four - NetSuite Purchases and Expenses

Agenda Learning Outcomes Duration Assessment Understand the approvals workflow Understand and how to process expense reimbursements Understand and how to process debit card reconciliations Duration [Insert hours taken to complete module] Breaks [insert where applicable – delete if not applicable] Assessment You will be required to complete a short Assessment at the end of this training module to demonstrate your competency.

Approvals Workflow WHO REVIEWS WHO APPROVES TIME EXPENSES PO PROJECT Employee or Project Admin DAILY AS NEEDED WHO REVIEWS WHO APPROVES Direct Supervisor Project Manager CEO Where approval is rejected, NetSuite notifies employee Direct Supervisor DAILY/WEEKLY TIME EXPENSES PO PROJECT PO OPEX PO CAPEX

Expense Reimbursements What is an Expense Reimbursement? The reimbursement of any expenditure you may have made either: Using your own cash Using your own debit/credit card It also includes the use of any money that may have been advanced to you from the company prior to expenditure. Note advise to save up expenses over fortnight/month rather than putting in individually

Entering Expense Reimbursements Insert video of NetSuite Expense Reimbursement screen Instructional voice-over

NetSuite Expense Reimbursements Page Save once all receipts entered and Complete box ticked Employee Name Populated current date This box will self-populate Total of project advance/float given to employee prior to purchasing (if applicable) Ref No. - this will self-populate Date – this is the date of the receipt Project – only enter in project name – leave blank if not project related Category – select from drop down box – NB for non-project related or without NB for project related expenses Description – key details of the purchase Billable – only if to be on-charged to client Receipt – tick yes – all purchases must have a receipt Tax Code – GST:NCT-AU for Australian purchases, GST:NCF-AU for international (ask Finance if unsure) Gross AMT – gross amount of receipt Tax AMT and Amount – these will self-populate once gross AMT has been entered Location – Head Office, Gold Coast, Brisbane, CQ, NSW, QLD, SA Class – Admin, Corp, Ecology, Safety, Wildlife, Aquatic, Development Tick Complete box once all receipts have been entered before saving Select Multi Currency if receipts are in currency other than AUD Select add to enter in the next receipt

Debit Card Reconciliations What is a Debit Card Reconciliation? The reconciliation of any company expenditure you may have incurred through the use of a company debit card issued to you. Debit card reconciliations are to be completed on a weekly basis through NetSuite.

Entering Debit Card Reconciliations Insert video of NetSuite Debit Card Reconciliation List screen Instructional voice-over

NetSuite Debit Card Reconciliations Page

Assessment Exercise One Describe exercise Link to Sandbox Exercise Two Answer 5 questions on training portal for Module # and submit

Thank you for your participation Induction/Training Package - Module #/Name Module #/Name Module #/Name Module #/Name Module #/Name