IDP Boot Camp Saturday, April 12 1:30-3pm Edwin F. Jarboe, AIA IDP Auxiliary Coordinator, BRR Architecture Tina Reames, AIA IDP State Coordinator, New Mexico

IDP Bootcamp Emerging Professionals is a Registered Provider with the American Institute of Architects Continuing Education System (CES). Credit earned on completion of this program will be reported to CES Records for AIA members. Certificates of completion for non-AIA members are available on request. This program is registered with the AIA/CES for continuing professional education. As such, it does not include content that may be deemed or construed to be an approval or endorsement by the AIA of any material of construction or any method or manner of handling, using, distributing, or dealing in any material or product. Questions related to specific materials, methods, and services will be addressed at the conclusion of this presentation.

Learning Objectives Understand and explain the regulatory requirements necessary in the pathway to licensure. Explain how to obtain, maintain and retrieve your NCARB Council Record—this includes knowing how to properly log and record training units, fill out forms and sign off on forms. Using resources and guidelines taught in the workshop, clarify a wide range of FAQs and identify the proper person or organization to contact for answers to specific scenario based questions.

What is IDP? “IDP is a profession-wide, comprehensive program that contributes to the development of competent architects who can provide exemplary architectural services.” http://www.ncarb.org/IDP/overview.html

Objectives of IDP Define areas of architectural practice in which interns should acquire basic knowledge and skills; Encourage additional training in the broad aspects of architectural practice; Provide the highest quality information and advice about educational, internship and professional issues and opportunities; Provide a uniform system for documentation and periodic assessment of internship activity; and Provide greater access to educational opportunities designed to enrich training.

Brief History May 1919 - At an American Institute of Architects convention in Nashville, Tennessee, 15 architects from 13 states came together to form the organization that would soon become the National Council of Architectural Registration Boards. Today, NCARB members are the architectural registration boards of the 50 states, the District of Columbia, and three U.S. territories (Guam, Puerto Rico, and the Virgin Islands). Each registration board has state-appointed public and professional members as well as an administrator. Two equally important responsibilities comprise the mission of the National Council of Architectural Registration Boards: to work together as a council of member boards to safeguard the health, safety, and welfare of the public and to assist member boards in carrying out their duties.

Brief History 1897 – Illinois becomes first state to pass laws regulating practice of architecture 1919 – NCARB created 1969 – NCARB established the title “Intern Architect” and begins development of an internship program 1972 – A national committee is established by AIA and NCARB (IDP Coordinating Committee) 1976 – Intern-Architect Development Program (IDP) begins as a pilot program in Colorado, New Jersey and Texas 2007 – IDPCC renamed IDPAC

What is Required for Registration? What are the 3 ‘E’s’ needed to become licensed architect? Education Experience Examination The 3 E’s

The Collaterals What groups make up the “collateral” organizations? AIA AIAS ACSA NAAB NCARB

Equivalent to 2 years, 10 months Length of IDP How many training units (TUs) are required to complete IDP? 700 Training Units = 5,600 hours (1 TU = 8 hours) Equivalent to 2 years, 10 months

Education Evaluation Services for Architects What is the Education Evaluation Services for Architects (EESA) used for? To evaluate degrees in the field of architecture conferred by an academic institution outside of the U.S. and Canada.

Education Degree Requirements Most state boards require a professional degree from an NAAB-accredited program B.Arch M.Arch D.Arch EESA equivalent also accepted

Education Entry Points Training while in school can begin: After completion of the 3rd year in a 5-year NAAB-accredited B.Arch program Minimum 96 semester credit hours after 3rd year, of which no more than 60 can be general education 32 semester credit hours and 48 quarter credit hours = one year After completion of the 3rd year in a 4-year pre-professional program (program which leads to direct entry into a 2 year M.Arch) After completion of the 1st year in a NAAB-accredited M.Arch program (with an undergraduate degree in another discipline)

Where IDP is Required 50 Registration Boards require IDP training: = IDP required = California IDP required since January 1, 2005 = IDP accepted, not required: AZ

Experience Getting Started: The Application Some states have their own programs (CO, WI); however, interns should be aware that these will not allow them to become licensed in other states Remember the entry points: Interns should initiate their council records as soon as they are eligible.

New Online Application

Experience IDP Supervisor MUST be licensed in the jurisdiction where office in which the intern is working is located (some exceptions may apply in metropolitan areas with prior NCARB approval) Should be familiar with state licensing requirements and with IDP Guidelines Supervises and assesses intern’s work on a daily basis

Experience IDP Supervisor Provides reasonable opportunities for intern to gain experience in IDP training categories and expertise areas Meet regularly with the intern to review progress and to certify (sign) intern's documentation of training activities Encourage intern participation in seminars and other supplementary education activities or resources Confer, if necessary, with the intern's mentor

Experience IDP Mentor Licensed architect, preferably outside firm and can be outside jurisdiction of intern’s firm Supervisor may be mentor, but not best scenario for intern Should be familiar with state licensure requirements and IDP Guidelines Meet regularly (at least quarterly) with intern to review progress and to acknowledge (sign) intern's training activities

Experience IDP Mentor Suggest supplementary education activities and confer, if necessary, with the intern's supervisor Provide guidance to enhance intern's professional growth Mentoring Essentials training program on www.aia.org

Experience Training Settings Setting A Under the direct supervision of a licensed architect in a comprehensive architecture practice (No limit) Setting B Under the direct supervision of a licensed architect in a non-comprehensive architecture practice (465 TUs)

Experience Training Settings Setting C Firm outside the U.S. or Canada under a foreign licensed architect (235 TUs) Setting D Experience related to architecture under the supervision of a licensed engineer or landscape architect (235 TUs)

Experience Training Settings Setting F Setting E Full-time teaching or research in a NAAB or CACB-accredited program (245 TUs, Category D only) Setting E Activities in design/construction of built environment under direct supervision of one experienced in activity (117 TUs, not in Category A or B) Setting FF Performing professional and community service when not in settings described in A through F The person who is in charge of the community service activity should write a letter describing the community service work and sign the form as the supervisor (i.e. the director/leader for Habitat, church board official, etc.)

Experience Duration Requirements To earn Training Units in Categories A-E, interns must work at least: Full-Time Employment: 35 hours per week for a minimum of 8 consecutive weeks Part-Time Employment: at least 20 hours per week for a minimum of 6 consecutive months

Experience Category A: Design and Construction Documents (350 TUs) Training Areas Category A: Design and Construction Documents (350 TUs) Category B: Construction Contract Administration (70 TUs) Category C: Management (35 TUs) Category D: Related Activities (10 TUs) + 235 Floating Units

Experience Category A Training Areas Design and Construction Documents Programming (10TUs) Site and Environmental Analysis (10 TUs) Schematic Design (15 TUs) Engineering Systems Coordination (15 TUs) Building Cost Analysis (10 TUs) Code Research (15 TUs) Design Development (40 TUs) Construction Documents (135 TUs) Specifications and Materials Research (15 TUs) Document Checking and Coordination (10 TUs)

Experience Category B Construction Contract Administration Training Areas Category B Construction Contract Administration Bidding and Contract Negotiation (10 TUs) Construction Phase—Office (15 TUs) Construction Phase—Observation (15 TUs)

Experience Category C Management Project Management (15 TUs) Training Areas Category C Management Project Management (15 TUs) Office Management (10 TUs)

Experience Training Areas Category D Related Activities Professional and Community Service (10 TUs) Other (0) Applied Research Code Compliance Computer Application/Cadd Construction Engineering Field Measurement Historic Restoration Interior Architecture Model Building/Photography Planning Activities Prof. Delineation Supp. Education Surveying Teaching Urban Design

Experience Supplementary Education Augments practical experience received on the job, but cannot be used to satisfy minimum TU requirements (465 TUs) Post-professional degree programs count (117 TUs) Resources may include: Emerging Professional’s Companion AIA-approved Continuing Education programs

Experience Supplementary Education Emerging Professional’s Companion (EPC) Online tool designed to expose architectural interns and students to current practice models as well as provide interactive continuing education opportunities for emerging professionals and more seasoned professionals that are already in the workplace Can be used by interns to receive up to 225 training units in the IDP (may not be part of initial minimum TUs required) Users can then choose from a series of exercises and case-based scenarios to apply their knowledge in areas such as health, safety, welfare, design and construction liability, and ethical dilemmas

Experience Supplementary Education Credit tracking through AIA Continuing Education System at University of Oklahoma IDP Record holders who are NOT AIA members can receive free transcript service for three years Get an AIA number by visiting http://www.aia.org/ep_home_getlicensed and clicking the appropriate link

1LU = .25 TU 1 IDP = 1 TU For AIA Continuing Education: For Emerging Professionals Companion: 1 IDP = 1 TU

Experience Includes “IDP Training Report” for reporting TUs Form 123: Employment Verification Form Includes “IDP Training Report” for reporting TUs Use the diary section to explain related activities and supplementary education Attach a copy of your AIA transcript to document supplementary education Must be signed and dated by intern, supervisor, and mentor Submit every 3-4 months

Training Setting as defined by NCARB Intern: Sign First Supervisor: Signs LAST Mentor: Signs

1st column: Experience under the supervision of a registered professional 2nd column: Supplementary Education (from AIA Transcript)

IDP Fees $285 - NCARB Council Record establishment six months, or later, after graduation with a NAAB accredited professional degree (includes first three years of maintenance, following establishment of your Council Record, and one transmittal to a member board) $100 - NCARB Council Record established for eligible students or graduates within six months after graduation ($185 balance deferred until IDP is complete and your Council Record is transmitted to a member board) $60 - Annual Maintenance Fee (beyond the first three years after establishing a Council Record) $570 - Late Application Fee (in addition to the $285 Council Record Fee) to cover the transmittal of a Council Record to a member board within 12 months of establishing that Council Record

IDP and ARE Concurrency 12 Registration Boards allow concurrent taking of the ARE with IDP. Contact your State Board for updates on concurrency.

Examination Getting Ready to Take the Test NCARB has two forms online at www.ncarb,org, and both prompt a login to “My NCARB Record” “Request Transmittal of NCARB Record” (for already registered Architects) “Request Transmittal of IDP Record” (for Interns Only). Computer-based exam offered year-round at testing centers across country

Examination Site Planning Building Planning Building Technology ARE 3.1 Sections Site Planning Building Planning Building Technology Pre-Design Materials and Methods General Structures Lateral Forces Construction Documents and Services Mechanical, Electrical and Plumbing Graphic Section Multiple Choice Section

Examination Programming, Planning, & Practice Site Planning & Design ARE 4.0 Sections Programming, Planning, & Practice Site Planning & Design Building Design & Construction Systems Schematic Design Structural Systems Building Systems Construction Documents and Services Graphic and Multiple Choice Combined

Examination ARE 3.1 has 9 sections while ARE 4.0 has 7 Differences between ARE 3.1 and 4.0 ARE 3.1 has 9 sections while ARE 4.0 has 7 You may not bring your own calculator to the test; one will be provided on-screen Condensed material

Examination ARE 4.0 Timeline May 15, 2008 – must have passed at least one division to continue testing in 3.1. Appointments for tests scheduled for 3.1 after May 15 will be cancelled and fee forfeited if no tests have been passed before May 15. July 1, 2008 – new test candidates may begin 4.0 June 30, 2009 – candidates must complete 3.1 July 2009 – candidates who have not completed 3.1 will be transitioned into 4.0 3.1 will be completely phased out

ARE Fees Free - Transmittal of Council Record to one member board $270 - Additional transmittal of Council Record to new member board $1,071 - Total ARE 3.1 cost. $102 for each multiple choice section and $153 for each graphic section $1,190 - Total ARE 4.0 cost. $170 for each section Check with your state’s registration board for any additional fees/requirements

Resources NCARB www.NCARB.org AIA www.AIA.org/ep_home_GetLicensed AIAS www.AIAS.org

Support Networks National Associates Committee (NAC) www.aia.org/nac Young Architects Forum (YAF) www.aia.org/yaf IDP Coordinators www.aia.org/ep_findcoordinator State Boards www.ncarb.org/forms/roster.pdf

Additional Resources Internship Tools www.aia.org/idp ARE Support www.aia.org/are ARCHCareers.org www.ARCHCareers.org EPC www.EPCompanion.org This concludes the American Institute of Architects Continuing Education System Program