Student Organization Reorientation Presented by The Office of Student Life Fall 2016

Reorientation: agenda Introductions Resources Spaces Money Policy Forms Events Communication The Beat Q & A

resources Nuts and Bolts Office of Student Life (G007 Wahl Hall West) (kumc.edu – Office of Student Life) (The Beat – Office of Student Life – documents) Office of Student Life (G007 Wahl Hall West) studentlife@kumc.edu 913.588.6681

resources: extras Kitchen and supplies Printing Mail/collections The Yearly Planning Calendar Web pages Email Accounts

Spaces: access & reservations Calkins Conference Center Stoland Lounge Student Governing Council Board Room studentlife@kumc.edu

Money, Money, Money All safekeeping goes through the Office of Student Life Safekeeping account application Safekeeping accounts (financial updates) Reimbursement requests (turn-around times) Deposits Funding SGC – MSA – GSC All organizations disperse funds to student organizations (differently) Funds are allocated to groups through The Beat and students are reimbursed

Money, Money, Money Funding MSA – Med Student Organizations GSC - Organization must involve Graduate Students and you must attend three meetings each semester. SGC – New Rolling Funding Process Deadline is the 15th of each month Sept. 1 – September/October (Note about September Events) Oct. 1 – November Reimbursement request is due on the 15th of the next month Funding in advance is fine. Org Funding vs. Campus Event Funding

Policy Forms Fundraising and Special Event & Fundraising Form Alcohol Beverage Request Form

Events: Logistics Reserving a room TLT Media KUMC rooms Media request Online Request Form TLT Media tlt-media@kumc.edu (913) 588-7326 http://www.kumc.edu/information-resources/master-list-of-services/teaching-and-learning-technologies/our-services/room-scheduling/room-request-form.html

Events: Logistics Facilities Housekeeping Event Services Request Form Indicate that you are a student organization and whether or not you would like to setup the tables and chairs yourself. Make sure to include: Tables, Chairs and Trashcans Housekeeping For small group meetings/presentations in small classrooms you are responsible for ensuring the room is clean. With great power comes great responsibility With lack of responsibility comes great consequences Ensure that your room is cleaner if than you found it. All trash goes into the hallway http://www.kumc.edu/facilities-management/university-housekeeping/event-planning-and-projects/event-services-request-form.html

Communication & promo KUMC campus events calendar Broadcast emails to all/targeted students Bulletin boards (school & hospital) The Beat The Weekly Beat

The beat: features List of organizations Organization description Organization roster Campus resources documents Organization forms Organization resources/documents Bylaws Meeting minutes Tie to social media Calendar Transition reports Photo gallery Customized banners Event/program information Event invites/RSVPs Email/text messaging And more! https://kumc.collegiatelink.net/

New To The Beat! Corq Subscribe

The beat: Roster Update primary contact Update leadership Manage your organization’s roster

The beat: documents & Forms Your organization’s site should serve as the central and historical point of all relevant documents Create a form for your organization to gather specific information, such as an application.

The beat: events Put all meetings and events on the Beat. Events that have an image or flyer uploaded along with it will appear on the event flyer board on the homepage. (saved as a PDF or JPEG) The Beat events will be automatically added to the Weekly Beat.

Reorientation: questions & answers

Save The Date: Leadership Program “The Art of Transitioning Student Organization Leadership” Nov 8th, 2016 1050 SON

Thank you Presented by the Office of Student Life studentlife@kumc.edu Director: Ryan Gove, rgove@kumc.edu Coordinator: Nick Hayden, nhayden2@kumc.edu 913.588.6681 studentlife@kumc.edu