HPP/PHEP Capability Interface 9/25/12 IP Meeting Sierra Vista

Collaboration to achieve 8 common capabilities Purpose Coordinate public health and healthcare training, planning, & exercising Collaboration to achieve 8 common capabilities Increase Healthcare Partnerships Align Healthcare Preparedness Grants Work toward Performance Based Measures Streamline Financial Management and Reporting Goal: Reduce Duplication of Efforts (cost saving!)

Objectives Healthcare Partnership Coordination Deliverable Alignment Common Capability Requirements Planning and Exercising Financial Responsibilities and Budgets Reporting Requirements

Healthcare Partnership Coordination Coordination of Preparedness and Response Activities across Public Health and Healthcare Sectors 8 capabilities/deliverables that crossover Improve Integration with Homeland Security Targets and Emergency Management Goals Improve Community Emergency Preparedness through Collaboration Expand partnerships within the Public Health and Healthcare systems Integrate with Military installations Foster Healthcare Continuity of Operations (COOP) Planning Integrate healthcare recovery process Coalitions

Deliverable Alignment Public Health Emergency Preparedness Deliverables Healthcare Preparedness Deliverables Community Preparedness Community Recovery Emergency Operations Coordination Emergency Public Info & Warning Fatality Management Information Sharing Mass Care Medical Countermeasure Dispensing Medical Material Management and Distribution Medical Surge Non-pharmacological Interventions Public Health Laboratory testing Public Health Surveillance and Epidemiological Investigation Responder Health and Safety Volunteer Management Healthcare System Preparedness Healthcare System Recovery Emergency Operations Coordination Fatality Management Information Sharing Medical Surge Responder Safety and Health Volunteer Management

Common Capability Requirements Community Preparedness-Jurisdictional Risk Assessments Emergency Operations Coordination-Coalition Meetings Fatality Management-develop/update plans Information Sharing-CERC Plan Update Medical Surge-have written plan Responder Health & Safety-joint responsibility Volunteer Management-update written plan Community Recovery???? How to accomplish? Information sharing also includes the provision for an Emergency Notification System Contact Information and Participation in Systems Tests Participation in ADHS SNS inventory drills Hazard Vulnerability Assessment-prioritization of threats to the community which impacts the ability to adequately deliver healthcare Includes estimates of casualties and fatalities based on risk Fatality Management-develop a plan that includes the amount of morgue space available during death surges and identifies the process to request support from local and state agencies when capacity is exceeded. Identify alternate storage locations and options for human remains. Coordinate with organizations for identification, transportation, tracking, storage, and disposal of remains and effects, facilitate mental health services for family members, responders, and survivors. Must be culturally sensitive. Volunteer Management-algorithm to request volunteers form state along with current request forms, designate protocol for the reception of volunteers in the County and the redirection of volunteers to hospitals, tracking, and exit interviews.

Planning and Exercising August 16th TEPW Planning Southeastern Regional Meeting 10/3/12 followed by AzCHER April Collaborative Planning Workshop Exercising Bimonthly HPP communication drills Participation in HAvBED drills 11/8/12 HPP Evacuation TXX in Tucson SNS FSE at end of February 5/22/13 HPP Patient Movement Functional Exercise AzCHER-Arizona coalition for Healthcare Emergency Response PH must participate in 2 ADHS sponsored exercises Hospital available beds for emergency and disasters

Financial Responsibilities and Budgets Performance Match Inventory Budget Spend Plan and Expenditure Report with supporting documentation Alignment of Activities Purchases and Grant Activity Oversight Maintenance of interest bearing accounts Failure to meet performance may result in subsequent withholding of funds 10% soft match of in kind services Provide inventory list of capital equipment over $5000.00 Interest bearing accounts if over $120,000.00

Reporting Requirements Submission of AAR/IP to ADHS Track Corrective Actions and Manage those identified in Responses and Exercises Mid-year reporting EOY Reports due in October 2013 Submit Final Financial Report AAR/IP due within 60 days of event or exercise for HSEEP compliance Progress on the deliverables, activities, and performance measures will be reported in a timely manner for the mid and EOY reports Keep in mind the performance measures

Questions? Elizabeth Lueck, B.S., M(ASCP) Public Health Emergency Preparedness Program Director Cochise Health & Social Services elueck@cochise.az.gov 502-432-9437 Monarch Pass-altitude 11,375, continental divide in Colorado