National Plan for Preservation & Access: a discipline or domain approach Agriculture, Rural life & Home economics Updating a national plan for u.s. land grant universities To include shared print Amy Wood and Sam Demas Print archiving network June 28, 2013

CRL and USAIN Partnership & Roles USAIN - United States Agricultural Information Network - est. 1989) Cornell University & National Agricultural Library Center for Research Libraries, Project CERES Sam Demas, Sr. Collections Advisor for Agriculture

Disciplinary Approach to Preservation, Access, and Shared print Looking beyond the holdings of any one library to literature of a discipline. Premises: Ensuring nation’s food security and natural resources Multi-generational program Strategic approach Careful selection for preservation Users involved in setting priorities Cost-effective approaches Cooperative action on part of many libraries Just as shared print is about curating collective collections, usually within a geographic framework, the premise of a disciplinary approach is to use the literature of disciplines as the for organizing framework for the curation of a collective collection. Law and medicine are other examples. Strong communities of libraries that share professional practices and a definable corpus of literature with national and international reach that is fundamental to their constituents. In case of agriculture, Land Grant universities have a statutory responsibility for ensuring sustainability of nation’s food supply and natural resources base for future generations. Both contemporary and historical literature are critical resources. Pre-chemical and pre-petroleum approaches Organic agriculture, foodie culture: examples LGU established in 1862, have built collections over 160 years. Don’t feel the need to de-construct them in next 5-10 years. Instead, taking time to do research and develop thoughtful, cost effective approaches to preservation. Don’t feel the need to do it in short, opportunistic bursts, bet rather develop a strategic approach. During the brittle books period of 80’s and 90’s, most funding agencies unwilling to pay for thoughtful selection. More interested in number of titles microfilmed than in thoughtful selection of what was filmed. Selection for preservation: dropped out of the national conversation: settled on “use and condition” and vacuum cleaner approachGoogle Booksnow revived with SPA. Making best use of limited resources. Ag librarians advocated an approach to selection for preservation that involved users in setting preservation priorities and developing an approach that could be implemented cooperatively, at scale, and over a long period of time.

National Preservation Plan for Ag & Rural Life National Preservation Program for Agriculture - est. 1993 Framework for cooperative preservation and access among land grant colleges and universities Anatomy of U.S. agriculture and rural life, with plan and priorities Continuity of effort over generations, updated as landscape changes Repositioning the program for early 21st century Preservation of print originals, Shared print archive for the corpus Distributed archive model Formal MOU/agreement re retention commitment and disclosure requirements Access via digital surrogates when available Next generation of projects 1991 two day USAIN preconference meeting at UMN. National leaders in land grant library community, preservation community, and funding agencies. Developed cooperative framework, set up a national steering committee, hired Nancy Gwinn to write up the plan, which was adopted in 1993. Will briefly describe in a minute. Approach never really caught on with other disciplines, but have been quietly plugging away for past 20 years. Secured about $5,000,000 in funding over past 20 years to advance the program. Not as much as we need, but have made some good progress. Has served us well as a blueprint for cooperative preservation to make the best use of limited resources, but now its time to take stock of what we’ve accomplished, what we’ve learned, and to update the plan. Repositioning……

National Preservation Plan – simplified Seed catalogs, Soil survey maps, etc. Explain schematic and two areas for updating. Have been working in two key areas, which will describe. Shared Print

1. Core Historical Literature, 1850-1950 Ag Economics and Rural Sociology Ag Engineering Animal Science Crop Improvement and Protection Food Science and Human Nutrition Forestry Soils For essays and lists: http://chla.library.cornell.edu/c/chla/about.html Literature of the Agricultural Sciences, WC Olsen, Series Editor Cornell University Press, 1991 – 1996, 7 volumes

1. Core Historical Literature, 1850-1950 Identified using: Citation analysis Scholarly review Books 4,494 identified At least 3,100 digitized (69%) Journals: 339 identified % digitized ????

2. State and Local Literature Each state: Essay on agriculture and rural life in the state Bibliography identifying the universe of publishing Scholars and librarians rank Top priority, second priority, not worth preserving Preserve: Top ranked material As much second rank as possible Leave lists prioritized lists of materials yet to be preserved Access: film and digital 30 states have participated so far

2. State and Local Literature Brown & Black = not yet participated

Steps Towards Shared Print for Agriculture Assess progress on national plan: Complete digitization of CHLA, State and Local, etc. Scale up distributed archiving model of Project CERES Explore funding, partnerships, & cooperation: Funding for increased digitization & archive building for U.S. government documents & other genres with other shared print programs Biodiversity Heritage, HathiTrust, etc.

Land Grant Universities Biodiversity Heritage ASERL/Scholars Trust WEST USAIN/ Land Grant Universities Etc., etc… HathiTrust CIC Biodiversity Heritage Library Land Grant Libraries are participants in many different programs, which is a great benefit in advancing the aim of the national preservation program. We have not interest in re-inventing the wheel, in competing with these programs, or in developing redundant strategies. To the contrary, we look forward to exploring potential partnerships and synergies that advance the aims of these and other programs, while helping us ensure that we continue to take a systematic and thoughtful approach to ensuring preservation and access to agriculture materials. Exploring Overlapping programs & potential synergies for agriculture

Towards Shared Print for Agriculture Update National Preservation Plan Incorporate “Home Economics”/HEARTH Technology, shared print, etc. Priorities and programs New membership/partnership models USAIN National Symposium on Preservation Planning – May 2014 – potential outcomes: Adopt updated National Preservation Plan Ratify plan and terms for Shared Print Archiving Discussion of idea of portal for access to digital files Funding plan: grants, membership, corporate support, etc. Scaled-up Shared Print Program in 2014!

Collaboration and cooperation This is about cooperation, not competition! Join us in this effort! Share your thoughts about how the growing numbers of shared print programs fit together and can be coordinated! If you have interest in agriculture, natural resources, food, water, nutrition, human development, family studies, public health, & development studies: Talk to us about how we can work together! Consider membership/partnership! Consider attending the USAIN National Symposium May 2014!