Accountability Codes and Data Certification

Accountability Policy Policy for accountability located in: Bulletin 111―The Louisiana School, District and State Accountability System Policy Address: http://www.doa.louisiana.gov/osr/lac/28v83/28v83.doc

New Tests/New Codes

New Accountability Codes for Test Documents

Changes in Accountability Codes Codes 1-35: SIS Exit Codes SIS codes apply to students no longer enrolled. Added note for Youth Challenge, Job Corps and VOA as Dropout (02) SIS Exit Codes apply to all pre-coded tests except for ELDA and Grade 2.

Changes in Accountability Codes Codes 80-98: Codes added by Accountability for enrolled students Fewer codes than previous years Use code 15 for students who change grades. Do NOT use code 98.

Accountability Codes for LEP: 81 Section V (LEAP, GEE, iLEAP) Section R (LAA 1) Section S (LAA 2) Used for students who are enrolled (NOT EXITED)and who have completed less than one full academic year in United States

Nonparticipation Codes for ELDA: 01-07 Used in Section W Used for students who do not test on the preidentified answer documents or inventories No longer enrolled at the school OR Did not use the document for one of the other specified reasons.

Final Opportunity to Review Data Used to Calculate the SPS Data Certification Final Opportunity to Review Data Used to Calculate the SPS

Accurate SPS Data Recommendations Data are correct in SIS, SER, STS, and CTE Timely corrections during clean-up window Data are supported by documentation Accurate SPS

Hand Code Issues Need all of the Social Security Number PLEASE NOT THIS XXX-XX-1234 Do not permit students to complete hand code info Alternative School Issues

DATA CERTIFICATION Dropout Data Certification Dec/Jan Dropout Data Certification Conducted Dec and Jan/CLOSED March Graduation /Incentive PointData Certification Online system from Pacific Metrics May 18 Spring Assessment Cleanup Online system from DRC August Summer Assessment Certification

Students at Alternative Programs Two Options for Coding Students who are enrolled at one site and attend classes (and test) at another site Submit plan to Leslie Lightbourne for transport of pre-coded answer documents to site Use blank document and hand code information using the school where the student is enrolled Add test administrator to school where student is enrolled

Homebase Site codes If students are not FAY in an alternative school, they will be routed back to the sending school ONLY IF THERE IS A HOMEBASE SITECODE IN SIS.

Pre-code Rosters Excel spreadsheet prepared for every district Will be sent to Accountability Contacts via secure email Review data to identify potential problems and to prepare accountability codes

Corrections for Assessment Impending Zeros – What are they? Students for which the pre-coded test document was not returned. A test document with an unexcused absence was returned. A document with an invalid accountability code was returned. A student took LAA 1 or LAA 2 and did not meet requirements. Any of these situations that are not corrected will result in a zero being assigned and used in calculating the SPS.

Where do split test scores count? Student took Phase 1 at School A Student took Phase 2 at School B Student score counts at School B

Partial scores Student took Phase 1 Student did not take Phase 2 With accountability code, student score is not counted.