Charity Fund for Sudanese Students in Nanjing Tuesday, September 11, 2018 Research Tools (Lecture 5) Applications of Microsoft Word in Writing, Preparing and Formatting Thesis Dr. ZAKI ELDEEN M. ELHASSAN Sudan – Omdurman , Karary University (KU), Engineering college , Department of Electrical and Computer Engineering and Tuesday, 11 September 2018 Prepared by Dr. Elhassan

Charity Fund for Sudanese Students in Nanjing Tuesday, September 11, 2018 Thesis’s contents Abstract :The abstract is a brief summary of your thesis, and should not be more than a one page. In an academic publication, the abstract should always be the first section after the title page. Preface/Dedication/… after abstract the rest of others must put like : preface, dedication, acknowledgement, … etc Table of contents: after it contains all the parts of thesis and it automatically generated and allowed updating in any time. Prepared by Dr. Elhassan Tuesday, 11 September 2018

Prepared by Mr. Elhassan Tuesday, 11 September 2018Tuesday, 11 September 2018

Prepared by Mr. Elhassan List of Figures: List of Tables: List of Symbols, Abbreviations and etc Prepared by Mr. Elhassan Tuesday, 11 September 2018Tuesday, 11 September 2018

Basic structure of a Thesis chapters Charity Fund for Sudanese Students in Nanjing Tuesday, September 11, 2018 Basic structure of a Thesis chapters Introduction Literature Review/Background Methodology Results and Analysis Conclusions and recommendations Bibliography/References appendices Chapters from one to last chapter Prepared by Dr. Elhassan Tuesday, 11 September 2018

Charity Fund for Sudanese Students in Nanjing Tuesday, September 11, 2018 1. Introduction to Microsoft word Microsoft Word has many set of tools and automated functions that can be helpful when writing your own researches (Bsc , Msc ,PhD and scientific paper). This guide seeks to relieve the workload when it comes to the formal aspects of your thesis: Text formatting Page numbers Table of contents Heading and footing Cited and listed References And others. Prepared by Dr. Elhassan Tuesday, 11 September 2018Tuesday, 11 September 2018

Prepared by Mr. Elhassan Documents have both: Physical structure, that may be : different on paper than on a screen; different with one page layout than another, different from printers Logical structure, how the document is represented Advantages Corrections and revisions are easy. Many formatting details handled automatically. What are defaults? Customized forms, form letters, and mail-merge Can be stored and reused. Structural templates can be defined by the user do it once, use it over and over without affecting original Prepared by Mr. Elhassan Tuesday, 11 September 2018Tuesday, 11 September 2018

Charity Fund for Sudanese Students in Nanjing 2. Word window Tuesday, September 11, 2018 Tuesday, 11 September 2018 Prepared by Dr. Elhassan

Writing and editing MS Word has many tools to help. Creating the logical structure: TEXT ENTRY Modifying the logical structure: EDITING MS Word has many tools to help. Many under Edit and Tools menus. A few: Cut & Paste Copy & Paste Find & Replace Spell/grammar check Thesaurus Hint: use key combinations to save time. Buttons are ok but often slower to use. Why?

Prepared by Dr. Elhassan 2.1 Page setting Select Page Layout (tab) and Click any options All word initial setting it takes from word options Tuesday, 11 September 2018 Prepared by Dr. Elhassan

Charity Fund for Sudanese Students in Nanjing Tuesday, September 11, 2018

Prepared by Dr. Elhassan 2.2 Different views Print layout is the standard view in Word. It is useful for formatting your thesis. Word offers other ways to view the document as well. Prepared by Dr. Elhassan Tuesday, 11 September 2018

2.3 How to show a hidden formatting? Charity Fund for Sudanese Students in Nanjing Tuesday, September 11, 2018 2.3 How to show a hidden formatting? Sometimes we need to check all formatting in details but formatting information is often hidden or invisible. There is one button to do that, Hit the Show / Hide ¶ button in home. Prepared by Dr. Elhassan Tuesday, 11 September 2018

Charity Fund for Sudanese Students in Nanjing 2.4 Styles Tuesday, September 11, 2018 The Styles menu is located under the Home tab. This style is very useful to organize thesis chapters by using changing in the styles. Normal for body text, Heading 1 for chapter headings, Heading 2 for subchapters, Heading 3 for sub- subchapters and so forth. You can modify any headings as you like by Right click on a Style and click Modify. Tuesday, 11 September 2018 Prepared by Dr. Elhassan

Charity Fund for Sudanese Students in Nanjing Tuesday, September 11, 2018 Present your personal own in the introduction

Paragraphing setting ?

Prepared by Mr. Elhassan 2. 5 References (tab) Including :Captions (Figure and table), Footnotes, quotes, and Endnote reference. 2.5.1 Captions: When inserting pictures, figures and tables in your thesis, they should all have a small text describing what the reader sees a caption. Prepared by Mr. Elhassan Tuesday, 11 September 2018Tuesday, 11 September 2018

Charity Fund for Sudanese Students in Nanjing Tuesday, September 11, 2018 For next figure

Prepared by Dr. Elhassan 2.5.2 Footnotes It uses to avoid citation in text . Footnotes is useful to provide extra information and explanations, thus avoiding lengthy parenthesis in your body text : Prepared by Dr. Elhassan Tuesday, 11 September 2018

Charity Fund for Sudanese Students in Nanjing Tuesday, September 11, 2018 2.5.3 Quotes If your write in English the quotation marks is When you insert a short quote you must put it in quotation mark as below (Author, Year: Page number). Exactly how you should format and cite it depends on which reference style you use. “This is an example” Different languages use different quotation marks In this slide there is hyperlink in this photo to lecture of endnote applications 2.5.4 References Handling your sources, citations and bibliography can be a challenge, so we advise you to use an EndNote software . For more information refer to my lecture in Endnote applications Prepared by Dr. Elhassan Tuesday, 11 September 2018Tuesday, 11 September 2018

2.6 Insert Place your marker inside the table Click Insert (tab) Pictures Select a picture file Click Insert

Charity Fund for Sudanese Students in Nanjing If you have a large tables in Microsoft Excel. When done, mark the whole table and copy it and paste in Word maybe is not clear so we use : Home (tab); Paste ; Paste Special select Bitmap Tuesday, September 11, 2018 Conflicts, inconstancies Prepared by Dr. Elhassan Tuesday, 11 September 2018

Charity Fund for Sudanese Students in Nanjing 3. Review your document Tuesday, September 11, 2018 Spell check, comments and track changes For applying the changing you must select one of these options Prepared by Dr. Elhassan Tuesday, 11 September 2018Tuesday, 11 September 2018

Charity Fund for Sudanese Students in Nanjing 4. Sections and page numbers Tuesday, September 11, 2018 Word has two types of breaks: Page Breaks and Section Breaks. To change your numbering in a section, first you will need to apply a Section Break. Section Break means no connection between pages or make it and set the numbering as you want. To do section break you must put cursor at the either at the end of a page or the beginning line of the page you want to start a new section. Prepared by Dr. Elhassan Tuesday, 11 September 2018

Prepared by Dr. Elhassan Insert tab under the Header & Footer grouping, click on the drop down arrow under Page Number and choose the style you would like to use. Scroll to the next section that you want to be numbered differently and be sure you are in that section in the Header or Footer. On to the Design tab, in the Navigation group click on Link to Previous to turn that linking off. Prepared by Dr. Elhassan Tuesday, 11 September 2018Tuesday, 11 September 2018

Prepared by Mr. Elhassan 5. Automatic Table of Contents If you have used Word’s built-in Heading styles to format your headings, you are now ready to make your Table of Contents. For office more than 2010. Prepared by Mr. Elhassan Tuesday, 11 September 2018Tuesday, 11 September 2018

Prepared by Mr. Elhassan 6. List of Figures and List of Tables If you prepared your document properly and related to headings and used captions on your figures and tables. We can easy automatically create caption lists of figures and tables. References (tab) Insert Table of Figures For table just change from figure to table Prepared by Mr. Elhassan Tuesday, 11 September 2018Tuesday, 11 September 2018

Prepared by Mr. Elhassan 8. Some of Keyboard Shortcuts in Microsoft Word There are many keyboard shortcuts in Microsoft’s and you can find it by putting the cursor on the certain ribbon, such as : New document Ctrl + N Open document Ctrl + O Save document Ctrl + S Undo action Ctrl + Z Redo action Ctrl + Y Cut Ctrl + X Copy Ctrl + C Paste Ctrl + V Bold text Ctrl + B (F) Underline text Ctrl +U Italicized text Ctrl + I (K) Print Ctrl + P Mark text Shift + Arrows Mark all text Ctrl + A Prepared by Mr. Elhassan Tuesday, 11 September 2018Tuesday, 11 September 2018

Charity Fund for Sudanese Students in Nanjing 7. References Tuesday, September 11, 2018 Orakeltjenesten, Formatting your Master's thesis in Microsoft Word A comprehensive guide, Master's thesis in Text Processing, Trondheim, July 2013, Supervisor: Bill Gates Internet websites. Others references. Own experiences and skills in MS office . Norwegian University of Science and Technology Faculty of Computer Guidance Department of Microsoft Word Prepared by Mr. Elhassan Tuesday, 11 September 2018Tuesday, 11 September 2018

Research Tools 5 Thank You !