T6 Pilot Report on Phases 1 and 2

Overall Goal of Our Multi-Year“Rightsizing” Project Create additional space on tower floors for student interaction, collaboration, reading, study, and reflection “Rightsizing” is one of the top 10 trends in academic libraries for 2016 COLLECTIONS TEAM Beth Bernhardt (chair) Tim Bucknall Amy Harris (replaced Mary Krautter) Kate Hill Christine Fischer Karen Grigg Jen Motszko Jenay Soloman

Faculty concerns so far English “Your plan for identifying items to discard sounds eminently reasonable. “ Sociology “This is exactly what I like and want to hear.  Thank you so much for your long and thoughtful response.  Maybe this is the type of email that should be sent to the deans - well maybe not because I could also see this knowledge causing problems among some of our faculty.  I think what we are doing with the books we can no longer house is great and thank you for taking the time to reply. “ Classical Studies “Thank you for your very thorough reply! It addresses many of the concerns that our faculty have, and I'll pass it along to them.”

Recurrent Themes Can we keep the books you discard? Not as individuals, but you can as a department. What happens to the books you discard? Books for Africa How many of our books will be discarded? Depends on the department. Can we review a list of all the items you intend to discard? There is no such list, and if we made one as we went, it would literally add years to this project. And it wouldn’t be terribly useful.

What was on T6 when we started the pilot? SHELVING 311 double sided shelving units, most of which have 7 shelves on each side About 4354 shelves with a capacity of 12,062 linear feet SUBJECTS AND ITEMS About 78% of materials were in LC ranges HF-HX: Business and Social Sciences About 22% were J-JK: Political Science 17,637 journal volumes and 103,238 non-journal items

Three main strategies for reducing print footprint Remove unneeded volumes Remove print journals for which we have long term online Liaison walks the stacks and identifies unneeded sets Remove unneeded older editions, extra copies, etc Formula Weed Items published 1940-99 with no circs since 1992. Because of several exceptions (faculty authors, Gov docs, etc.) only about 82% are weeded. Compression a. By decreasing the empty space on each shelf to 4 inches, our remaining shelving across all floors will be able to house an estimated 45-50,000 more volumes than it does currently

Number of items T6 total items down 19,881, from 121,636 to 101,755 The number of items reduced is much larger than the number of titles reduced. For example, the 5000 journal volumes we removed did not result in any loss of title access. For monographs, many of the items were older editions and second copies. Note: we intend to remove smaller percentages of materials from monograph-intensive disciplines such as History and English ENTIRE LIBRARY COLLECTION TITLE COUNT SINCE WE BEGAN T6 PILOT Up 76,311. From 2,066,185 to 2,142,496.

Space on T6 We need to remove 33 shelving units from T6 this coming summer We are on track to return T6 to the original shelving configuration this summer, freeing up the T6 alcove and making room for more seating on the elevator side of the floor We are likely to end up with 1-1.5 free ranges on T6, which will allow us to weed other quiet floors more lightly

Next Steps – 2016/17 Dec 2016 – all T6 weeding completed Jan 2017 – T5 weeding begins. Print/e journal deduplication of all 4 group study floors begins. Furniture ordered for T6. Begin compressing the remainder of T6. March 2017 – first 10 rows on T5 weeded. Furniture ordered for T5. April to June 2017 – compress all weeded rows on T5. All 56 extra shelving units are removed from T5 and T6. New carpet is installed in the lobby and up to the shelving on T5 and T6. New furniture is installed on T5 and T6 June 2017 – T5 (group study) and T6 (quiet) are completed

2017/18 – Complete all Group Study Floors Summer 2017 – begin weeding T9 (we’d like to weed quiet floors as much as possible during the summer months) Fall and Spring – weed T2, T3, and T4 Spring 2018 - Remove shelving, order and install furniture Summer 2018 – Redistribute books across the four group study floors, as needed. Continue weeding T9 and possibly begin on T7 or T8.

2018/19 (and possibly 2019/20) – Complete all Quiet Floors Complete weeding of quiet floors (T6 already completed, so weed T7- T9) Redistribute books across these 4 floors

Questions, concerns, and feedback