Engineering Services Engineer David Griffin Engineering Services Engineer david.griffin@wyo.gov 777-4488

http://www.fhwa.dot.gov/federal-aidessentials/index.cfm

Updated June 2010

OP40-1 • This is a WYDOT internal policy, not intended for use by LPAs • Attachment 1 is the LPA Guidelines for WYDOT grant administrators to use when overseeing LPAs

Attachment 1 Introduction, page 1 • Three options for LPAs: 1. Adopt template policy 2. Modify template policy 3. Develop your own policy

Attachment 1 • If Option 1 is selected, just fill in the blanks • Template policy is available at: www.dot.state.wy.us Business with WYDOT Local Public Agencies Template Policy

Attachment 1 • If Option 2 or 3 is chosen: 1. The LPAs proposed policy must be in writing 2. It must contain procedures for the six eighteen (!) items listed 3. It must be approved by WYDOT

Template Policy Page 1, Para 3 • Definition of A/E services • What is the Brooks Act? • http://www.fhwa.dot.gov/ programadmin/172qa.cfm

Template Policy Section II(A), page 2 • Three methods for soliciting consultants: a. Using WYDOT registry b. Project-specific SOIs c. Request for proposals

Template Policy Section II(B), page 2 • Sample selection form (CS-5) and instructions on website

Template Policy Section XII(A), page 7 • Informal selection for “small” agreements • Simplified acquisition threshold currently $150,000 (new reference is 48 CFR 2.101)

Template Policy Section II(B)(4)(a), page 4 • Architectural or engineering related projects must be qualification-based selection • Cannot solicit fee proposals before the selection

Template Policy Section III, page 4 • WYDOT grant administrator must approve selection before proceeding • Notify all firms of top 3

Template Policy Section IV, page 4 • Determination of Consultant Audits for LPAs • Consultant Risk Assessment to Determine Audit Type

Template Policy Section VII, page 5-6, and Attachment 1 • Federal provisions that must be included in all federal aid contracts and subcontracts • For FTA funding, contact the WYDOT grant administrator for additional provisions

Template Policy Section IX, para 2, page 7 • WYDOT grant administrator must approve the contract before execution

Template Policy Section XI, page 7 • Sample performance appraisal form (CS-4) and instructions on website

Template Policy Section XII(C), page 8 • Document, document, document

• All references available at: www. dot. state. wy • All references available at: www.dot.state.wy.us Business with WYDOT Local Public Agencies