Where are we in the whole process ? Olaf Gerlach-Hansen Senior Advisor Danish Cultural Institute

Overview Culturability BSR – a Flagship Project in the EU Strategy for the Baltic Sea Region (2014-2017) 2. Seed Money application to Interreg BSR for BSR Cultural Planning (Applied 2016, Granted July, 2017) 3. The three reports required by Seed Money grant (2017-18) 1: State of Play, 2: Main Project Plan 3: Funding Possibilities/Road Map How are they drafted? What is their function? What must we achieve at this meeting? What is the further process?

1: Culturability BSR Culture and Sustainability in the Baltic Sea Region

EUSBSR – Flagship on Culture and Sustainability

EUSBSR Policy Area Culture (PA Culture) PA CULTURE ACTIONS: 1. Promoting the Baltic Sea region cultural and creative industries, encouraging creative Entrepreneurship 2. Promoting and presenting Baltic Sea region culture, using the innovative force of culture for societal development 3. Preserving and presenting the Baltic Sea region cultural heritage, strengthening the cultural identity of the region 4. Developing an efficient framework for Baltic Sea region cultural cooperation

PA Culture ”Flagship Projects” in the EUSBSR- Former and Present Baltic Sea History Project The Baltic House (BAH) Culture and Sustainability Baltic Sea Region (Culturability BSR) Maritime Heritage Atlas of the Baltic Sea BSR Integrated Maritime Heritage Management Think Tank Transbaltic (TTT) Baltic Game Industry - Empowering a booster for regional development Creative Ports. An Initiative on Cultural and Creative Entrepreneurship in the Baltic Sea Region Cross Fab - Facilitate multidisciplinary innovation processes in the Baltic Sea Region through cross-overs of creative industries to other sectors Cross Motion Balticlab: Innovation programme for the Baltic Sea Region

Project leader & team

Objectives - first phase 2014-15

Objectives - second phase 2016 - 2017 Culture as a driver for sustainable development Focused BSR Actions in 3 areas: Urban development and social inclusion: BSR CULTURAL PLANING Digital tools/gamification, connecting and cocreating: BSR CULTURAL GAMING Social innovation through CCI and cultural tourism: DIGI-CREA & TOURISM Further cooperation

2: BSR Cultural Planning BSR Interreg Seed Money Project (applied 2016, granted 2017) Aim: Seed Money to prepare a possible main project to apply for funding at Interreg BSR or other funding possibilities.

Cultural planning An existing approach: Cultural planning has in Europe/BSR been developed over the last 20 years as a method for creating socially inclusive collaboration involving all citizen groups on public space development. Including neighborhood/community level in urban innovation: Cultural planning involves always city authorities, key stakeholder institutions and citizens reflecting the broad diversity of the population with up to 20.000 citizens actively involved in phases. Knowledge and co-creation-based: Phases go from mapping, identification of challenges, a shared vision to a joint community project and a strategy forward.

Main gaps/challenges A main gap is that - though the method is increasingly used in Europe - it is not broadly known in cities and regions, and there are several gaps which influences negatively the use of it, such as: (a) inadequate cooperation between cities ‘cultural’ and ‘urban development’ departments on the methods, (b) inadequate cooperation between cities and regional/national institutions/experts (intermediaries) specialized in cultural planning (c) inadequate capacity in cities and regions to address follow up of challenges with local communities through realistic strategies for social innovation, anchored in city and region and “co-owned” by community (d) inadequate approaches to engage youth.

Main target groups The main target groups are: City authorities. Key. Further reach to other cities e.g. via UBC and regions et al. Regional authorities (as appropriate) Intermediaries, including specialized institutions and other actors with knowledge on cultural planning and supporting methodologies. OBS: Citizens is not target groups, but beneficiaries in the context of Interreg BSR

Expected main project outcome To have built capacity in cities and regions (in 6 regions), and in specialized support organisations/intermediaries for cultural planning, with particular focus on approaches addressing successfully the listed gaps/challenges.

Expected activities and outputs The main project will include capacity building activities and outputs, which address the listed gaps. The relevance and design of activities will be further analyzed, re-considered and elaborated and may include the following activities: A regional demonstrator in each country, which can share hands-on/practice based learning on addressing regional/local gaps and societal challenges in own societal/cultural/linguistic context. The demonstrator will show all phases in the cultural planning approach, and thus also deal with all the gaps where capacity in must be developed for projects key target groups in cities and for regional authorties and experts/intermediaries. Targeted focus groups, trainings, peer-learning, and conferences, addressing gaps within cities (culture – urban development) and between cities and regions and experts/intermediaries. Regional networks of cities, regions, experts and intermediaries in the field can be created to facilitate access to relevant peers and to facilitate social innovation strategies (regional competence) building on the cultural planning approach. The 6 foreseen regional networks can become a transnational network providing transnational peer-learning . A special supporting tool for cultural planning with youth (and other target groups) in the BSR will be cultural gaming. For our purposes cultural gaming is a way to use game-based learning and interaction to support cultural and societal objectives such as inclusion and sustainable development. The United Nations Habitat has in recent years developed and applied in Europe/USA a tool/method drawing on the game Minecraft, which has est. over 10 million users in BSR. The tool/method will be innovated based on BSR realities and needs for modelling BSR cities/region drawing on available geodata, and used for engaging youth.

Building on existing solutions and methods in the BSR The main project will build on existing solutions and methods in BSR with the aim of overcoming the gaps, limiting the use of methods today, where needs are greatest. The project builds on outcomes of previous projects e.g.: interreg IIIA, Cultural Identity, Cultural Planning in the Oresund Region/2001-6; and most importantly existing networks of practitioners, researchers and cultural & urban planners in cities, universities and NGOs, such as: the Nordic Urban Labs on cultural planning, who gathered in Copenhagen/2014, Borås, Sweden/2016 and will gather in Helsinki/2018, city makers meetings Co-Urbanism/2016 and 2017 in Vilnius connecting actors in Baltic States, Poland, Russia, Belarus etc; the Metropolis Project 2007–2017, and other projects. UBC has also solutions and methods to build from, e.g. the lead partner Pori, chairing UBC Cultural Commission. Builds also very importantly on the preparations made through the Culturability BSR Flagship project 2014-2017

Level of cooperation Joint development ✔ Joint implementation ✔ Joint staffing ✔ Joint financing ✔

Other key issues Transnational value (BSR added dimension) Contribution to EUBSR strategies Horizontal principles Sustainable development Equal opportunities and non-descrimination Equality between men and women Cross-cutting issues (not to be specified in application): cooperation with the partner countries Belarus and Russia, multi-level governance, BSR common identity, spatial planning/maritime spatial planning, climate change adaptation and mitigation, adaptation to demographic change.

Partners in applying Seed Money Grant Criteria: Reflect the types of target groups, knowledge and solutions in the field of cultural planning in the BSR Cannot include all partners to be included in final Main Project Partners: City of Pori (lead) and Danish Cultural Institute Nordic Council of Ministers (Latvia Office) Pomerskie Region City of Riga, city architects office Laimikis (NGO)

Application process Applied Oct. 2016 POLICY PRE-SCREENING: Pre-Selected by PA Culture (3 out of 7 proposals) Final application Feb. 2017 POLITICAL DECISION: Intented grant, May 2017 Revised application required, July 2017 ADMINISTRATIVE DECISION: Contract, July 2017

BSR Interreg Authority Application sent to: BSR Interreg Joint Secretariat (Offices in Rostock and Riga) Application decided by: BSR Interreg Managing Authority Grant is 42.500 euro with 7.500 euro co-financing. Must lead to the three mandatory outputs (see next point).

3: The three reports required by Seed Money grant (2017-18) 1: State of Play, 2: Main Project Plan 3: Funding Possibilities/Road Map How are they drafted? What is their function? What must we achieve at this meeting? What is the further process?

How are reports drafted? For all the three reports the below process agreed is: Partner meeting in Gdansk on Seed Money project. The meeting purpose was to present and qualify a workplan and questionnaire for the three reports. 2. Interviews and dialogue and research related to with cities, regions, intermediaries, funding possiblities (actors listed in application). 3. A draft report in each area is produced. The report is based on an analysis of information gathered and contacts made. Draft report is sent to partners and stakeholders interviewed with request for comments/corrections. 4. A partner and extended stakeholder meeting in Riga. A purpose of the meeting is to provide input to draft report. 5. A revised report based on received comments from partners and stakeholders and further explorations, is finalized, and sent out for comments. 6. Eventual new comments are processed through dialogue. If need arise and resources found a further meeting may be organized. 7. The final report is concluded on.

Joint team at DCI Riga Office, OGH et al. Division of work Report State of Play Main Project Plan Funding Possibilities and Road Map Key partners City of Pori (and DCI) DCI Nordic Council of Ministers Key persons drafting Trevor Davies Liva Kreislere Maunu Häyrynen, consultant Olaf Gerlach-Hansen Process Joint team at DCI Riga Office, OGH et al.

What is the function of the reports? The reports must provide sufficient quality to move forward preparing a main project. The quality of the three reports must meet certain creteria set by BSR Interreg MA. If the criteria are not met, the grant will not be paid. The quality criteria for the three reports are shown in next three slides:

Quality criteria State of Play - Report Definition 1. The report describes the situation in the field addressed.   The situation in the field addressed becomes clear (including e.g. general political and strategic background of the main project, overall regulatory framework and country specific information). 2. The report describes gaps and/or challenges that exist in this field. The existing gaps and challenges in the field are analysed (it becomes clear which gaps/challenges will be addressed by the main project and why). 3. The report describes the needs of the relevant target groups. The report defines the target groups and their respective needs. 4. The report provides an overview of Complementary projects/activities. The additionality of the main project becomes clear (e.g., the project has analysed previous and current activities (projects) in the field and provides a conclusion for the main project).

Quality criteria Main Project Plan - report Definition 1. The work plan describes the planned objectives and results of the main project.   The planned project aims and expected results of the main project become clear. 2. The work plan describes the planned methodology /approach of the main project. The planned methodology/approach is coherent for achieving the planned results. The activities and the planned outputs are clearly described and the timeframe of the project is given and comprehensible. 3. The partners involved in the project are defined. The core project partners are named and their competences are explained. The presented partnership is able to implement the planned activities or competences missing are described. 4. The budget plan is presented. The work plan provides a detailed budget plan.

Quality criteria Funding Possibilities and Road Map - Report Definition 1.  Analysed funding sources are explained. It becomes clear which funding sources were selected and analysed (at least three). 2.  Result/conclusion is described. It becomes clear which funding will be targeted by the main project and the decision is clearly justified. In case the seed money project has concluded that it will apply for Interreg Baltic Sea Region the main project has to be in line with the Programme objectives.  3. Road map defining steps to be taken after the seed money project is finalised is provided It becomes clear which steps will be taken next by the partnership.

What must we achieve at this meeting? To provide input (incl. comments and corrections) to the three draft reports. To be done as part of sessions for each report State of Play report: Two sessions Wednesday afternoon Main Project plan report: First session Thursday Fundraising Possibilities and Road map: Sessions before lunch and after lunch. Agree on plan for further corrections/ comments (in writing and as agreed). Announced now, and to be completed as part of concluding session Agree on a road map for next steps Last session

What is the further process? There are two processes: The 3 reports: We must complete the process for the reports as described in the 7 steps on ”how to draft the reports”. Latest deadline for reports is august 2018. Fundraising for a main project: A road map for further process on possible applications is included in final chapter of ”Funding Possibilities and Road Map” report, please check here. Decicions on the two processes will be made in last session

Thank you !

Fixed funding: 42. 500 euro + own co-funding 7 Fixed funding: 42.500 euro + own co-funding 7.500 = total budget of 50.000

Culturability BSR II: 2016-17 Goals: Knowledge building Focused BSR Actions in three area Further cooperation