Student Information System Request for FY 10 Presentation to the UTFAB Tuesday, March 31, 2009 Chris Seng, Enrollment & Access, Christopher.Seng@Colostate.edu, 1-2596 Don Hesser, Dir. Information Systems, Don.Hesser@Colostate.edu, 1-5491 Rusty Scott, ACNS, Rusty.Scott@ColoState.edu, 1-1046

Outline SIS Overview FY09 Summary of Activities FY10 Plan Request for FY10 Summary UTFAB - March 31, 2009 SIS Project Request 2

SIS Overview - Description Supports the following offices: Academic Departments – All 63 Accounts Receivable – Student Billing Admissions – Prospects and Applicants CASA – Advising and degree audit Catalog and Curriculum – Class Schedule Division of Continuing Education – Credit Courses Graduate School – All Graduate Departments Registrar’s Office – Registration and Grades Student Financial Services – Financial Aid UTFAB - March 31, 2009 SIS Project Request

RAMweb UTFAB - March 31, 2009 SIS Project Request

RAMweb Logins per Year Quickly… UTFAB - March 31, 2009 SIS/Portal Request SIS Project Request 5

ARIESweb Web based counterpart to RAMweb Used by Advisors, department staff and faculty to support students ‘One-stop shopping ’for academic data Centralized set of tools for advising and administrative record review This changed the culture at CSU, giving faculty direct access to student data! UTFAB - March 31, 2009 SIS Project Request

UTFAB - March 31, 2009 SIS Project Request

FY09 Summary of Activities Development of ASCSU election support in RAMweb RamCT to ARIES final grade interface Accepting financial aid awards in RAMweb Merit Work Study application in RAMweb Completion of eProgram of Study for Graduate Students in RAMweb Confirmation for applicants in RAMweb Enrollment deposit for admitted students in RAMweb Transfer credit report listing all transfer courses accepted DARS degree audit now shows student athlete compliance with NCAA academic program requirements Begin work to migrate ARIESweb out of RamPoint portal Quickly. UTFAB - March 31, 2009 SIS Project Request SIS Project Request 8

FY09 Summary of Activities – page 2 Implementation of Banner 8.0 and 8.1 Oracle database updates Implement workflow software to support document routing and automation of manual processes Acquisition and implementation of document management/imaging system Upgrades to DARS, U.Select, and ODS Quickly. UTFAB - March 31, 2009 SIS Project Request SIS Project Request 9

FY09 Summary of Activities – page 3 Banner 8, Imaging and Workflow – Foundation for more improvements Registration waitlist – analysis and testing of this new feature is underway. Registration error messages can now be customized “Link error” is now “Additional component required” and the course section required is now identified. Larger fields for names and addresses. No more truncation! Ability for special characters (tildes, accents, more) for names on Diplomas Scanning documents, storing the image, trigger of processing requirements. Saved documents such as academic transcripts can initiate workflow to trigger next steps in document processing. Quickly. UTFAB - March 31, 2009 SIS Project Request SIS Project Request 10

FY10 Plans – At Current Funding Implementation of RAVE Guardian Class schedule display of required materials w/ISBN # as required by new federal legislation Display of transcripts in ARIESweb for advisors Electronic routing (workflow) of eProgram of Study for signatures Implement registration waitlist functionality Infrastructure upgrades in RAMweb programming code to remain with current technology and security standards and improve efficiency of code base. Reduce loans online in RAMweb Term-based financial aid functionality Improve application status for applicants Complete migration of ARIESweb from RamPoint portal Quickly. UTFAB - March 31, 2009 SIS Project Request SIS Project Request 11

FY10 – Funding Reallocation Proposal Decommissioning RamPoint frees resources that would be better used directed to enhancing RAMweb Most RamPoint functions transitioned to Google Apps Cost redirection proposal $77K software maintenance $21K hardware maintenance At 50/50, $49K split cost UTFAB - March 31, 2009 SIS Project Request

FY10 Proposed Enhancements For consideration with approval of funding reallocation Redesign hold information page Class Schedule rewrite – this is a major initiative; goal is to improve user interface and consolidate key schedule data on one web page. Online directory preference settings Electronic request for major, minor (field of study) changes Electronic grade changes for instructors Online information about overrides approved for students Investigate delivery of RAMweb content on mobile devices. Display repeat/delete information for students in RAMweb UTFAB - March 31, 2009 SIS Project Request

Request for FY 10 FY 09 budget $493,824 Increases for FY 10 (next year) Software licenses (mandatory) $10,709 Salary/benefits $0 Hardware maintenance $1,633 Total (2.49%) $12,342 Total FY 10 request $506,166 Recall 7% increase projection presented last year. UTFAB - March 31, 2009 SIS Project Request SIS Project Request 14

Staffing for FY10, Split 50/50 5 professionals Student staff – E&A RAMweb/ Developer (2) – E&A Middleware/Applications Developer – ACNS Web Applications Specialist – IS DBA (Database Administrator) – IS Student staff – E&A Critical to preserve these staff, due to cuts in other areas 1 New UTFAB - March 31, 2009 SIS Project Request SIS Project Request 15

Request for FY 10 FY 10 total of $506,166 A 2.5% increase UTFAB - March 31, 2009 SIS Project Request SIS Project Request 16

UTFAB Funding Criteria 1. Benefit as many students as possible All students at CSU are benefiting. 2. Ability to effectively utilize the fee Your decision. 3. Not funded by CFT Check. 4. Adherence to budget and accountability 5. Potential for direct student use Absolutely. 6. Effort, thought & clarity in the plan 7. Quantitative usage data See RAMweb graphs. 8. Financial co-sponsorship 80% of total funded by the University. 9. Central/distributed balance 10. Cost/benefit ratio UTFAB - March 31, 2009 SIS Project Request SIS Project Request 17

Summary We request your continued support of the project The UTF and student support provided the critical impetus for the project The system is performing exceptionally well, and meeting all demands for service A very modest overall increase in budget, and a redirection of current expenses for RamPoint can enable many new services Thank you for your support! Not sure about this slide UTFAB - March 31, 2009 SIS Project Request SIS Project Request 18

Questions… are most welcome. UTFAB - March 31, 2009 SIS Project Request SIS Project Request 19