TRB Annual Meeting Performance Measure Utah Department of Transportation Michael Fazio 2010 Research Advisory Committee Meeting Kansas City, Missouri

In This Presentation Objectives Process Ideas Implementation Tracking Case Return on the Investments Conclusions What I will try to cover during this presentation 2010 Research Advisory Committee Meeting Kansas City, Missouri

Presentation Objectives Explain UDOT’s performance measures for attending TRB annual meeting The purpose of this presentation is to explain the UDOT’s Performance Measure for attending the TRB annual meeting. This process was featured in a TRB’s publication article Governments require accountability for activities and expenditure UDOT’s leadership is required to justify business travel – The TRB annual meeting attendance may be difficult to justify UDOT sends annually about ten managers 2010 Research Advisory Committee Meeting Kansas City, Missouri

TRB Annual Meeting Attendance Performance Measures Objectives Show leaders a return on travel cost investment Maximize return on investment on TRB attendance One of UDOT leaders idea was to track the return on the investment To show that the state was getting something tangible with the funds used to send managers at TRB 2010 Research Advisory Committee Meeting Kansas City, Missouri

Costs 2010 Research Advisory Committee Meeting Kansas City, Missouri The average cost to send UDOT managers to the TRB annual meeting a about $50,000 These cost include salaries and travel costs In the past years UDOT was sending 15 to 20 managers Last year was reduced to six because of travel restrictions 2010 Research Advisory Committee Meeting Kansas City, Missouri

Process Attendees Selection Distribution of Information Pre-TRB Meeting Attendance Submitting List of Selected Ideas for Implementation The process is simple After the attendees are selected The research division provides information to the attendees on TRB and what they will need to provide after attending the meeting We have a pre-TRB meeting with the prospective attendees to explain the program and what is expected of them Attendance to the meeting Submittal of the selected ideas for inplementation 2010 Research Advisory Committee Meeting Kansas City, Missouri

Attendees Senior Leadership Presenting Papers TRB Committee Members Critical Initiative Technical Experts Invited to Poster Sessions Based on Travel Budget The TRB meeting attendees are selected according to this criteria 2010 Research Advisory Committee Meeting Kansas City, Missouri

Participant Requirement Must bring back at least two ideas Must be Implementable 2010 Research Advisory Committee Meeting Kansas City, Missouri

TRB Form Presenters Description/Notes Champion/Resources Implementation Plan Schedule Status Accomplishments Cost/Benefit Ratio Savings This is what the managers attending the TRB annual meeting have to provide 2010 Research Advisory Committee Meeting Kansas City, Missouri

Implementation Present ideas to Senior Leaders Project tracking/status form Provide implementation plan Report implementation progress After coming back form the meeting the ideas collected for implementation are presented to senior leaders and Entered into a implementation tracking sheet The attendees provide an implementation plan The attendees report regularly on the implementation progress 2010 Research Advisory Committee Meeting Kansas City, Missouri

2010 Research Advisory Committee Meeting Kansas City, Missouri

Rate of Implementation 2010 Research Advisory Committee Meeting Kansas City, Missouri

Cost Benefits Show return on the investment Quantifiable Non-quantifiable 2010 Research Advisory Committee Meeting Kansas City, Missouri

Some Implemented Projects Cable median barrier SPMT for accelerated bridge construction Real time legal advice for NEPA Automated survey of pavement distress Efficiency in asset management Activity based travel demand model Inclinometer instrumentation for transportation projects Overlay edge rut MMQA data run off the road New tools for safety analysis 2010 Research Advisory Committee Meeting Kansas City, Missouri

Example: I-15 Cable Barrier Installation in Utah County Idea from TRB meeting Presented to Senior Management for Implementation Installed in area with high accident rate and mortality rate because of median crossing 2010 Research Advisory Committee Meeting Kansas City, Missouri

2010 Research Advisory Committee Meeting Kansas City, Missouri

I-15 Cable Barrier Installation Statistics Segment 1 length: 7.51 miles project cost: $1,130,000 service life: 15 years 2002-2004 Cross-over crashes, fatal and serious injury: 17 2005-2007 Cross-over crashes, fatal and serious injury: 2 2010 Research Advisory Committee Meeting Kansas City, Missouri

More Statistics Segment 2 length: 10.2 miles project cost: $1,950,000 service life: 15 years 2002-2004 Cross-over crashes, fatal and serious injury: 18 2005-2007 Cross-over crashes, fatal and serious injury: 2 2010 Research Advisory Committee Meeting Kansas City, Missouri

Conclusion TRB Annual Meeting is infused with new ideas and technology ready for implementation New technologies and ideas presented at TRB can improve DOTs business Attending DOTs personnel can collect ideas TRB meeting attendance performance measures can justify the travel costs 2010 Research Advisory Committee Meeting Kansas City, Missouri

QUESTIONS? 2010 Research Advisory Committee Meeting Kansas City, Missouri