Radiology Service Centers William F. D’Arcy/Kathleen Thomas darcyw@uphs.upenn.edu Kathleen.Thomas@uphs.upenn.edu Department of Radiology

© 2005 University of Pennsylvania School of Medicine Overview What is a service center? Financial impact Radiology Service Centers Service Centers VS Research Billing Accounts Highlights of Service Centers RADCORE © 2005 University of Pennsylvania School of Medicine

Radiology Service Centers What is a Service Center? This in an all inclusive term to describe an operating unit within the SOM that provides good and services for a fee based on a rate schedule, to recover no more than the cost of foods or services and to break-even over time. © 2005 University of Pennsylvania School of Medicine

Financial Impact to the Department Radiology currently has six active service centers. Four of the six centers have human elements involved. One is for small animal only and one is computational imaging. Total annual budget for the six centers is roughly $6.0 million © 2005 University of Pennsylvania School of Medicine

Radiology Service Centers “What Makes Radiology Service Centers Different From Most University Service Centers?” © 2005 University of Pennsylvania School of Medicine

Radiology Service Centers The human based centers do much work within HUP facilities. Much of the equipment, while housed at HUP are owned by the university. HUP is an active partner in much of the facilities housed in their buildings and in some cases a customer. © 2005 University of Pennsylvania School of Medicine

When to use Service Centers Service centers should be utilized for any sponsored program research done through the School of Medicine where the facility can be offered. When a service center is not able to meet the needs of the approved IRB, a family account(RBN) should be established for research. © 2005 University of Pennsylvania School of Medicine

Research Billing Accounts(Family Accounts) vs. Service Centers Why are we asked to set up an RBN number when we will be using a service center then? Required for HUP scheduling purposes. Required by the School of Medicine to insure patients will not be double billed to the individual, their insurance carrier, Medicare/Medicaid. Process is in the midst of change. © 2005 University of Pennsylvania School of Medicine

Research Billing Accounts(Family Accounts) vs. Service Centers This is not viewed as a menu of options Family accounts should be used when a service center is not able to meet the needs of the approved IRB. Department reserves right to charge any study if a family account has been set up and service center resources are being utilized. © 2005 University of Pennsylvania School of Medicine

Service Center Highlights © 2005 University of Pennsylvania School of Medicine

Service Center Highlights Site qualification surveys will be completed Phantom and qualification scans will be completed by certified personnel Imaging data will be provided on a CD/DVD or transferred electronically Bottom line: The services provide dedicated Radiology personnel to assist with the conduct and compliance of research protocols © 2005 University of Pennsylvania School of Medicine

Service Center On line Billing Majority of the Service Centers have either been moved are in the process of being moved to online billing. The path bio resource system is where much of the billing will originate. Please make sure you keep your Department BA aware of any service center billing set up needed and changes in approved users to the irb protocol study. © 2005 University of Pennsylvania School of Medicine

© 2005 University of Pennsylvania School of Medicine RADCORE Dedicated Radiology research coordinators and assistants Provide assistance with the following: Submission of Radiology review committee applications Scheduling exams Escorting research participants Data collection Imaging management (data transfer and/or training of staff) © 2005 University of Pennsylvania School of Medicine

© 2005 University of Pennsylvania School of Medicine Contact US Please visit our new website: www.med.upenn.edu/cbi Thank you! © 2005 University of Pennsylvania School of Medicine