Responsive and Responsible Bids Supplier Diversity Exchange – Tallahassee October 4, 2016 Presenter: Ann Reeves, Departmental Purchasing Director

Table of Contents I. Competitive Solicitations II. Non-Competitive Solicitations III. Public Records

We want you to submit a responsive and responsible reply. I. Competitive Solicitations II. Non-Competitive III. Public Records We want you to submit a responsive and responsible reply.

Competitive Solicitations I. Competitive Solicitations II. Non-Competitive III. Public Records Preparing a solicitation response binder Following a solicitation’s directions on response format Preparing an electronic solicitation response Following a solicitation’s directions on an electronic format, including file types Price sheets Following a solicitation’s directions on price sheet completion

Competitive Solicitations I. Competitive Solicitations II. Non-Competitive III. Public Records Responsiveness criteria Checking your response against the agency’s responsiveness criteria Timelines and timeliness of reply Following a solicitation’s timelines Avoiding late responses

Competitive Solicitations I. Competitive Solicitations II. Non-Competitive III. Public Records Seek to clarify How to respond if an agency sends you a seek to clarify email Cone of silence How inappropriate contact can deem a vendor non-responsive Notification of non-responsiveness Monitoring VBS postings

Non-Competitive Solicitations I. Competitive Solicitations II. Non-Competitive III. Public Records Being prepared to receive eQuotes in MFMP Keeping MFMP information up-to-date, including emails Ensuring the solicitation box is checked Making sure the notification emails go to your company’s correct contact

Non-Competitive Solicitations I. Competitive Solicitations II. Non-Competitive III. Public Records Preparing an electronic solicitation response Following a solicitation’s directions on electronic format, including file types Ensuring you are the target vendor for state term contract (STC) and General Services Administration (GSA) vendors Timelines and timeliness of reply Following a solicitation’s timelines Avoiding late responses

Public Records Preparing a redacted reply I. Competitive Solicitations II. Non-Competitive III. Public Records Preparing a redacted reply