Pool-3 Kick-off workshop 2013 Brussels October 28th to 31st 2013

Financial Handbook Direct, indirect, and other costs All direct costs/expenses must be justified, documented and submitted with either original or verified signed copies. No document NO pay! Boarding passes are part of documentation Travel costs must be based economy flight tickets Per diem (hotels and subsistence) rules: Use whichever is the lowest, i.e. national rules, new “Ecorys” ceilings (see Dropbox folder) or the per diems from the original budget Exchange rates based on fixed official rate All partners will be requested to document the staff costs and national per diem regulations.

Some nitty-gritty details New cost ceilings (see in DropBox folder) VAT regulations Staff costs: Calculate the cost per day for each participant based on: Actual costs, these can include company social security and pension contributions, and other statutory costs. Indirect costs: E.g. rent, electricity, office supplies, photocopying and communication costs, equipment costs such as PC's or laptops related to the administration of the project, and bank transfer charges

Project documentation deadlines N.B. No costs outside of the eligibility period!! Biannual reports with staff sheets per participant every six months. Materials for interim and final reports every 12 months Dissemination report every 12 months Exploitation report every 12 months