BEFORE/AFTER SCHOOL STAFF EVALUATIONS STAFF ORIENTATION Make sure that your program staff receives a copy of the job description and evaluation tool for their position, prior to starting the presentation. All program employees must sign the Acknowledgement at the bottom of the job description and receive a copy of the performance evaluation instrument. The administrator also signs the Acknowledgement. Keep a copy on file for each program employee.

BACKGROUND The purpose of employee evaluation is to offer employees feedback and help them understand their strengths and weaknesses. Evaluations provide an opportunity for growth and assist in measuring job performance. Many principals have expressed the need for a process to evaluate the performance of Before/After Childcare program staff. Previously, there was no approved evaluation tool for B/A positions. We now have a standardized process for evaluating B/A program staff.

BACKGROUND Intervention Services worked with Human Resources throughout 2011-12 to update job descriptions and develop an evaluation tool for staff working in WCPSS Before/After School Childcare Programs. Evaluation forms will be posted on the Human Resources Website by the end of September.

JOB EXPECTATIONS The approved WCPSS job descriptions outline the expectations for Coordinators and Assistants. The approved evaluation instruments align with the approved job descriptions. Program staff can also view information about job expectations by going to the Tuition School Care Blackboard site. Resources: Job descriptions and sample evaluation forms are available on the Tuition SchoolCare Blackboard site under the Procedures tab: Personnel Procedures Evaluation Forms will be posted on the and Human Resources Forms website. Coordinators need to make sure that all program staff have access to Blackboard. If they do not, the building Blackboard administrator must establish a log in for them. They must have access to all program information.

JOB EXPECTATIONS Please take a few minutes to review your job description and evaluation instrument. Resources: Job descriptions and sample evaluation forms are available on the Tuition SchoolCare Blackboard site under the Procedures tab: Personnel Procedures Evaluation Forms will be posted on the and Human Resources Forms website. Coordinators need to make sure that all program staff have access to Blackboard. If they do not, the building Blackboard administrator must establish a log in for them. They must have access to all program information.

TIMELINE Begins during the 2012-13 school year Must be shared with all current program staff by Sept. 14, 2012 Must be shared with any new program staff within 10 working days of B/A employment Completed annually (by the end of the school year) for all program staff and submitted to Human Resources

Q&A: Who gets an evaluation? Coordinators and Assistants who work regularly in the program get performance evaluations. There is a required 3 month probationary evaluation for all new program staff. If you are continuing employment in the BA program from the 2011-12 school year, a 3 month probationary evaluation can be done at the discretion of your administrator. Does not apply to Student Assistants Does not apply to substitutes in the program Consult the first page of the evaluation instrument for details about these requirements and the evaluation process.

Q&A: Who evaluates staff? The principal or another building administrator designated by the principal evaluates all program staff. The Coordinator can assist the administrator with input in evaluating program staff at the principal’s discretion.

Q&A: What does this evaluation cover? The B/A evaluation addresses performance in the B/A program only. It does not take the place of and does not consider job performance for another role with the WCPSS. For example: If a TA also works in the B/A program, that employee receives an evaluation as a TA, and a separate evaluation as a B/A Coordinator or Assistant.

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