Lesson 3 Formatting a Presentation for Printing Microsoft Word 2016 Lesson 3 Formatting a Presentation for Printing

Learning Objectives Open an existing presentation 1 Open an existing presentation 2 Add a header or footer 3 Preview a presentation 4 Change the page setup 5 Choose a printer Print slides, audience handouts, and speaker notes Students will be able to do the following on completion of this lesson.

Opening an existing presentation Existing presentations can be opened and modified Open an exiting presentation by Choosing Open under the File Tab CTRL + O Right click on an existing ppt file already saved

Headers and footers Headers and Footers can allow the user to include vital information on the printed presentation (Insert Ribbon) Add slide numbers, date/time and custom footers to presentations

Headers and Footers/slide master The placement of items in the header and footer will be controlled by the slide master, located on the view tab.

Header and footers Notes View Handout View You may enter the headers/footers in the Notes and Handout Master Views by clicking directly in the box and keying the appropriate header/footer

Previewing a presentation Print Preview allows the user to proofread the presentation prior to presenting or printing You may preview the notes pages, handouts, and speaker notes You can preview in black and white or color You may also scroll through your document in print preview.

Printing preview Magnify or shrink the viewing size View the presentation in black and white or color Scroll through the presentation

Changing the Slide Size There are various page size options in the Design tab Portrait – page is taller than it is wide Landscape – page is wider than it is tall

Changing the Slide Size To Change the slide size using the Customize Group on the Design Ribbon.

Choosing a printer ● Printers are setup in the Control Panel Clicking the Print Button or the Quick Print Button will print your presentation to the default printer You must select an alternative printer in the Printer section in the Print Menu

Printing a presentation Presentations can be printed as slides, speaker notes, handouts, or an outline. Quick Print – Only prints slides Quick Print can be found on the Quick Access Toolbar. If it is not already there choose the option to add it. Prints the slides 1 to a page on a full sheet to the current printer

Printing a presentation Choose to print Notes Pages under the “Settings” Section on the print menu. This will allow you to print out Speaker notes with each slide. This will allow you to print off your speaker notes along with each slide.

Printing a presentation Handouts created from a presentation can be printed in a variety of slides per page using the Print command under the File Button

Printing a presentation Choose to print Outline under the “Settings” Section in on the print menu. This will allow you to print out your presentation in Outline Format

Printing a presentation Frame Slides selection places a frame around each slide individually Scale to Fit Paper - Resizes the slide to fit on a particular sized paper

Printing a presentation Both will appear grayed out unless slides have been hidden or comments/markups are present Print Slides that have been hidden from presentation view Print Comments and Ink Markups from your document