S1400 Study Logistics Training Slides

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Presentation transcript:

S1400 Study Logistics Training Slides A Biomarker-Driven Master Protocol for Previously Treated Squamous Cell Lung Cancer. (LUNG-MAP) This slide deck provides an overview of the logistics for participation in lung-map Version date September 2017

S1400 Study Logistics A Biomarker-Driven Master Protocol for Previously Treated Squamous Cell Lung Cancer (LUNG-MAP) Pre-Screening/Screening Registration Correlative Studies Data Submission Sub-Study Registration Quality assurance New- Sub-study Registration Funding Imaging contacts

Pre-Screening/Screening Registration Protocol v. 9/1/17 Correlative Studies Data Submission Sub-Study Registration Quality assurance New- Sub-study Registration Funding Imaging contacts

S1400 Registration: Pre-screening Option Evaluate eligibility, consent patient*, and confirm evaluable tissue** * Use pre-screening consent; ** Need Pathology Form sign off Register to S1400 in OPEN ¥ Submit tissue to FMI within 1 day after registration If Patient will not be registered to a sub-study for any reason Note: Can change decision Continue current treatment Follow-up per protocol ¥ CCTG will register pts on behalf of Canadian sites Submit Notice of Intention Not to Register Form in Rave ® Upon Progression: Submit S1400 Notice of Progression in Rave ® Sub-study assignment (received within 1 day from Notice of Progression if at least 16 days since tissue submission) Follow-up for 3 years

S1400 Registration: Screening at Progression Option Evaluate eligibility, consent patient*, and confirm evaluable tissue** * Use Screen at PD consent; ** Need Pathology Form sign off Register to S1400 in OPEN ¥ Submit tissue to FMI within 1 day after registration If Patient will not be registered to a sub-study for any reason Note: Can change decision Wait to receive sub-study assignment from SWOG ¥ CCTG will register pts on behalf of Canadian sites Submit Notice of Intention Not to Register Form in Rave ® Sub-study assignment (received within 16 days following tissue submission) Follow-up for 3 years

Pre-Screening/Screening Eligibility (Protocol v9.1.17) Patients must satisfy eligibility criteria listed in S1400 Section 5.1 including but not limited to: Patients must have Stage IV or recurrent squamous cell lung cancer Patients are eligible for the S1400 Screening/Pre-Screening registration: upon progression on prior therapy (Screen at progression), or prior to progression on current treatment for Stage IV or recurrent disease (Pre- Screen prior to progression) Patients must have an adequate tissue specimen as defined in the protocol and confirmed by the local pathologist on the S1400 Local Pathology Review Form. This specimen must be submitted within 1 day after pre- screening/screening registration (see Section 15).

S1400 Screening Schema Pre-screening Option Screening at Progression Sub-Study Assignment and Biomarker Results Biomarker driven Sub-Study S1400 Registration Pre-screening consent Tumor collection Eligibility verification Presence of biomarker Progression Screening at Progression Non-Match Sub-Study Absence of biomarker S1400 Registration Screening consent Tumor collection Eligibility verification Approx. 16 days

Tissue Requirements (Protocol v9.1.17) Tissue block (preferred) or at least 12 (4-5-microns) unstained slides (20 slides are strongly recommended) Tissue must contain at least 20% viable tumor cells and at least 0.2 mm3 tumor volume Hematoxylin-eosin (H&E)-stained slide or Aperio H&E-stained slide. If H&E slide is not available, submit an extra unstained slide. An H&E slide is not required with tissue block submission Bone biopsies are not allowed *Key consideration: submit a total mass of cells sufficient to extract DNA for analysis

Pathology Review Tumor material must be reviewed by a local pathologist. The local pathologist must review and sign off on the S1400 Local Pathology Review Form prior to enrolling patient noting that the tumor meets the tissue requirements. Sign off on Local Pathology Review Form: Include when submitting tissue to Foundation Medicine Upload copy to RAVE® Must be done prior to registration

Refer to S1400 Section 15 for details Tissue Submission Tissue must be submitted within one working day after pre- screening/screening registration Log via SWOG Specimen Tracking System (STS) Submit to Foundation Medicine, Inc. (FMI) Refer to S1400 Section 15 for details

Sub-Study Assignment SWOG Statistical Center will email site staff Sent to addresses entered during registration Also displayed in Sub-study Assignment form in Rave® If patient is pre-screened prior to progression Within 7 days of progression, site must submit S1400 Notice of Progression Form in Rave® Email sent within 1 day of submission of S1400 Notice of Progression Form, provided at least 16 days have passed since tissue submission If patient screened after progression on therapy Email sent within 16 days after tissue submission If tissue fails the biomarker screening, sites will be notified within 16 days after tissue submission (reason for failure will also be reported)

Sub-Study Registration Pre-Screening/Screening Registration Correlative Studies Data Submission Sub-Study Registration Quality assurance New- Sub-study Registration Funding Imaging contacts

Post Sub-study Assignment Sub-study common and specific eligibility criteria If patient is assigned to sub-study and meets sub-study common eligibility criteria but does NOT meet study-specific eligibility criteria Submit Request for Sub-study Reassignment Form in Rave If patient IS eligible for and consents to assigned sub-study Register to S1400X sub-study in OPEN * after receiving sub-study assignment email Protocol treatment within 7 working days of sub-study registration Follow-up, obtain and submit specimens and forms per sub-study protocol If patient is not going to register to a sub-study for any reason Follow-up for 3 years Submit Notice of Intention not to Register Form in Rave * CCTG will register pts on behalf of Canadian sites

S1400 Sub-Study Common Eligibility -1 (Protocol v9.1.17) Patients must satisfy common and sub-study specific eligibility criteria listed in Sub-Study Section 5 including but not limited to: Patients must have progressed following the most recent line of therapy Patients must not have received any prior systemic therapy within 21 days of sub-study registration Recovered < Grade 1 from effects No radiation therapy within 14 days prior to sub-study registration.

S1400 Sub-Study Common Eligibility -2 (Protocol v9.1.17) Patients must satisfy common and sub-study specific eligibility criteria listed in Sub-Study Section 5 including but not limited to: Patients must have a CT /MRI scan of the brain to evaluate for CNS disease within 42 days prior to sub-study registration  No leptomeningeal disease, spinal cord compression or brain metastases unless:  metastases have been locally and have remained clinically controlled and asymptomatic for at least 14 days following treatment and prior to registration, AND no residual neurological dysfunction and has been off corticosteroids for at least 24 hours prior to sub-study registration Patients must have measurable disease assessed within 28 days prior to sub-study registration Patients must have a performance status of 0-1

Sub-Study Treatment Plan to start therapy within 7 working days of Sub-Study registration US: Site must order investigational drug from NCI Pharmaceutical Management Branch (PMB) Sub-Study Section 3 Canada: Site must refer to the Canadian Appendix for drug ordering Treatment Plan: Sub-Study Section 7 Dose Modifications: Sub-Study Section 8

NEW Sub-Study Registration Pre-Screening/Screening Registration Correlative Studies Data Submission Sub-Study Registration Quality assurance NEW Sub-Study Registration Funding Imaging contacts

New Sub-study Registration Option Patients who progress on a Lung-MAP sub-study may register to another Lung-MAP sub-study, if eligible for one of the other studies Progress on Lung-MAP sub-study If Patient will not be registered to new sub- study for any reason Note: Can change decision Evaluate Common Eligibility Criteria Submit the Request for New Sub-study Assignment (See S1400 main Protocol Section 14) Submit Notice of Intention Not to Register Form in Rave ® Sub-study assignment (received within 1 day following request submission) If patient is assigned to sub-study and meets sub-study common eligibility criteria but does NOT meet study-specific eligibility criteria Register to new Sub-study in OPEN Submit Request for Sub-study Reassignment Form in Rave Follow-up per current Sub-study Follow-up per Sub-study Ω Ω All patients will be followed per protocol in all sub-studies to which they are assigned.

Imaging Pre-Screening/Screening Registration Correlative Studies Data Submission Sub-Study Registration Quality assurance NEW Sub-Study Registration Funding Imaging contacts

See Sub-Study Section 15 and TRIAD Fact Sheet Imaging See Sub-Study Section 15 and TRIAD Fact Sheet All patients registered to a sub-study will have a PET/CT, CT or MRI exam prior to study entry Patients will then undergo additional imaging during the study Same imaging modality is to be used for the pre- and post-treatment exams Images will be interpreted initially by the local site radiology service Submit CT/PET images electronically using TRIAD – Central Radiology Review

Correlative Studies Pre-Screening/Screening Registration Data Submission Sub-Study Registration Quality assurance NEW Sub-Study Registration Funding Imaging contacts

Correlative Studies With patient consent: Remaining screening tumor tissue will be sent from Foundation Medicine to the SWOG Specimen Repository Peripheral blood samples at screening/pretreatment, at time points during treatment depending on sub-study, and at progression A new biopsy is strongly requested from patients who responded to protocol treatment (in the opinion of the treating physician) and then experienced disease progression See Sub-Study Section 15

Data Submission Pre-Screening/Screening Registration Correlative Studies Data Submission Sub-Study Registration Quality assurance NEW Sub-Study Registration Funding Imaging contacts

Data Submission See Sub-Study Section 14 Data Submission Requirements Data must be submitted according to the protocol requirements for ALL patients registered, whether or not assigned treatment is administered, including patients deemed to be ineligible. Patients for whom documentation is inadequate to determine eligibility will generally be deemed ineligible. Master Forms Master forms can be found on the protocol abstract page on the SWOG website (www.swog.org) and CTSU website (www.ctsu.org) Data Submission Procedures All participating institutions must submit data electronically via the Web using Medidata Rave® at the following url: https://login.imedidata.com/selectlogin If prompted, select the ‘CTEP-IAM IdP’ link. Enter your valid and active CTEP-IAM userid and password. This is the same account used for the CTSU members’ web site and OPEN. See Sub-Study Section 14

Quality Assurance Pre-Screening/Screening Registration Correlative Studies Data Submission Sub-Study Registration Quality assurance NEW Sub-Study Registration Funding Imaging contacts

Quality Assurance Mandatory training of key site personnel is provided prior to first patient registration for major protocol revisions and to resolve common problems identified during monitoring and audits Oversight provided using a risk-based approach through routine auditing and monitoring, with full time SWOG monitor dedicated 100% to S1400 Routine monthly communication between monitor and site staff to assess potential problem areas, provide feedback, identify staff turnover, etc. Both centralized electronic monitoring and on-site monitoring used

Centralized Monitoring SWOG Data Operations Data quality monitored through routine review of submitted data Critical source documents verified remotely via the collection and review of pathology, radiology and applicable lab reports Site characteristics and performance metrics analyzed to identify trial sites with poor performance or non-compliance through the SWOG Institutional Performance Review (IPR) and other available reports SWOG Operations Office Timeliness of serious adverse event (SAE) reporting monitored Timeliness of data submission monitored Specimen submission verified Investigational drug accountability recordkeeping reviewed offsite biannually

US - On Site Monitoring First on-site monitoring visit within 3 months of first patient registration to a sub- study; on-site monitoring for all sites twice per year Additional monitoring visits will be scheduled in response to several factors—rate of accrual, previous monitoring visit results, centralized electronic monitoring outcome, change in staff, etc. Monitoring may be combined with routine audit Monitoring reports maintained in NCI-CTMB database Corrective and preventative action plans required in response to major non- compliance Timely review of all monitoring reports to identify sites that require additional training, monitoring, disciplinary action, etc.

Canada - On Site Monitoring CCTG site monitoring/auditing will be conducted at participating centres in the course of the study as part of the overall quality assurance program. The monitors/auditors will require access to patient medical records to verify the data, as well as essential documents, standard operating procedures (including electronic information), ethics and pharmacy documentation (if applicable). As this trial is conducted under a CTA with Health Canada, your site may be subject to an inspection by the Health Canada Inspectorate. As the trial is NCI US affiliated, the findings will be reported to the NCI US Clinical Trials Monitoring Branch as required

Funding Pre-Screening/Screening Registration Correlative Studies Data Submission Sub-Study Registration Quality assurance NEW Sub-Study Registration Funding Imaging contacts

See Funding Memos for additional details Funding Highlights Sites will receive up to $5,869 ($1,079 screening/$4,790 registration) for each patient on trial Reimbursements of $3,000 (CT-guided)/$6,000 (bronchoscopy) for biopsies performed at screening and/or progression after initial response Sites will be reimbursed for additional research based procedures Additional reimbursement for research-based procedures and on-site visits ($1,333) outside the regular audit schedule See Funding Memos for additional details For Canadian Sites: Please see the main webpage and each specific sub- study webpage on the CCTG BRC6 website, under "Funding".

Contacts Pre-Screening/Screening Registration Correlative Studies Data Submission Sub-Study Registration Quality assurance NEW Sub-Study Registration Funding Imaging contacts

Contact Information Eligibility + Imaging + Data Submission SWOG Data Operations, (206) 652-2267 S1400Question@crab.org Protocol + Regulatory SWOG Operations Office, (210) 614-8808 ext 1019 cmiwa@swog.org Funding Questions SWOG Group Chair’s Office funding@swog.org For additional information, see funding memos Study Materials SWOG Institutions http://swog.org → Clinical Trials → Protocol Search → Search “S1400” Non-SWOG Institutions (Sites Utilizing the CTSU) https://www.ctsu.org → Protocols → Search “S1400” Canadian Sites Nadine Magoski - as the contact for drug issues and funding(email:  nmagoski@ctg.queensu.ca) CCTG  central ethics office (email:  cer@ctg.queensu.ca) - as the contact for ethics and regulatory issues (Canadian-specific)